Insurance, Payment, and Cancellation/Change Policy

Last Update – December 30, 2022


All rental clients using District facilities or fields must have a minimum of $2 million commercial general liability insurance.  Upon approval of your application and prior to the start date of your permit, you must provide a valid Certificate of Liability Insurance naming School District No. 61 (Greater Victoria) as an additional insured.  If you do not have coverage, you may be able to purchase insurance through the School District.  Premiums are based on the number of bookings, type of activity and number of participants and once these details are known, a quote can be provided upon request.


You will be required to pay for your contract 7 days prior to the first date of use on the contract. You are not permitted access to the requested space without an approved and paid contract.

Visa or Mastercard payment is preferred. Secure credit card payment is made through your eBase account here. If you are having difficulty, please contact the Facilities Rentals Department here.

Cancellation Policy & Change Fees

The Rentals Department requires time to process cancellations and/or changes and advise schools of these changes.  Any changes or cancellations should be in writing and submitted to .  If possible, please reference the Agreement Number (2022-xx-xx-xxxx).

The Licensee agrees to:

  1.  pay a $26.00 plus GST fee for every booking alteration, and/or;
  2.  pay a cancellation fee of 50% of agreement fees plus GST if a booking is cancelled within 2 weeks prior to the event.


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