Insurance, Payment, and Cancellation/Change Policy

Last Update – August 16, 2023


A minimum of two-million-dollar commercial general liability insurance is required for use of any School District Facilities. A valid Certificate of Insurance naming School District No. 61 (Greater Victoria) as additional insured must be provided prior to final permit approval. This insurance may be available through the School District Rentals Department. The cost is dependent on the activity and the number of participants.


NOTE:  A non-refundable administration fee is charged and due upon processing the permit (see current fee guide)

 Payment Options:  Cash or Debit payments are not available.

  • Credit Card is preferred – Visa or Mastercard only
  • Cheque – payment is due in full up front unless alternate payment terms have been made with the Rentals Department

Secure credit card payment is made through your eBase account here. If you are having difficulty, please contact the Facilities Rentals Department here.

Cancellation Policy & Change Fees

The Rentals Department requires time to process cancellations and/or changes and advise schools of these changes.  Any changes or cancellations should be in writing and submitted to  or under the permit discussion tab in ebase.  If possible, please reference the Permit Number (2023-xx-xx-xxxx).

The Licensee agrees to:

  1.  pay a change/modification fee for every booking alteration, and/or;
  2.  pay a cancellation fee of 50% of agreement fees plus GST if a booking is cancelled within 2 weeks prior to the event.


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