FACILITY RENTALS
Update: January 24, 2023
** ONLINE BOOKING SYSTEM **
The Facility Rentals Department of the Board of Education of School District No. 61 (Greater Victoria) is responsible for administering the rental of school facilities to internal and external clients. All requests to book facilities or grounds of schools must go through the Facility Rentals Department. School staff is not permitted to make arrangements with rental groups (internal or external) without informing the Rentals Department and following the facility rentals process.
Due to safety concerns, nut and nut products, shellfish and latex (e.g. balloons) are common allergens and pose a significant health risk to students and community members. Permit holders are requested to refrain from bringing these materials into District facilities.
The use of alcohol and tobacco or smokeless tobacco products is not permitted in or on any School District property including private vehicles on school property. Breach of this requirement will be grounds for the School District to cancel the group’s access to District property.
Booking Priority:
- School Use
- Other School District 61 Programs
- Joint Use Agreements
- Community Use
Application Timelines:
Historical Clients MUST submit renewal applications to the rentals department in accordance with the Booking Deadline dates shown in the table below. Although every effort will be made to provide historical preference (same time, day and location as prior year) there is no guarantee that the same or similar space will be available in subsequent years.
| Booking Timeline | Client | Facility Type | Booking Window |
|---|---|---|---|
| Deadline: June 15 | School | Indoor / Outdoor | September through following June |
| Deadline: July 15 | Historical Client | Indoor | September through following June |
| July 16 - August 14 | Booking Blackout Period | ||
| Beginning August 15 | New Client | Indoor | September through following June |
| Deadline: December 15 | Historical Client | Outdoor | March through October |
| December 16 - January 14 | Booking Blackout Period | ||
| Beginning January 15 | New Client | Outdoor | March through October |
After the above deadlines have passed, all rental requests including historical and new clients will be filled on a first-come, first served basis.
Please note: the months of September, December and June may be limited for community rentals due to the number of school related activities.
Upon receipt of a completed Rental Application package, the Rentals Department will confirm that the booking time(s) requested does not conflict with any District, school or other rental bookings or with any site maintenance. The Rentals Department will contact you should there be any conflicts with the request.
Upon completion of the facility agreement, the Rentals Department will contact you.