FACILITY RENTALS
Update: August 16, 2023
** ONLINE BOOKING SYSTEM **
The Facility Rentals Department of the Board of Education of School District No. 61 (Greater Victoria) is responsible for administering the rental of school facilities to internal and external clients. All permit requests, internal and external, must go through the Facility Rentals Department for approval by using the ebase website.
Due to safety concerns, nut and nut products, shellfish, and latex (e.g., balloons) are common allergens and pose a significant health risk to students and community members. Permit holders are requested to refrain from bringing these materials into District facilities.
Any substance use such as alcohol, cannabis, tobacco, and vaping are not permitted in or on any School District property including private vehicles on school property. Breach of this requirement will be grounds for the School District to cancel the group’s access to District property.
Booking Priority:
- School Use
- Other School District 61 Programs
- Joint Use Agreements
- Community Use
Application Timelines:
Historical Clients have the opportunity to renew previous year’s permits in accordance with the Booking Deadline dates shown in the table below.
| Booking Timeline | Client | Facility Type | Booking Window |
|---|---|---|---|
| Deadline: June 15 | School | Indoor / Outdoor | September through following June |
| Deadline: July 15 | Historical Client | Indoor | September through following June |
| July 16 - August 14 | Booking Blackout Period | ||
| Beginning August 15 | New Client | Indoor | September through following June |
| Deadline: December 15 | Historical Client | Outdoor | March through October |
| December 16 - January 14 | Booking Blackout Period | ||
| Beginning January 15 | New Client | Outdoor | March through October |
After the above deadlines have passed, all rental requests including historical and new clients will be filled on a first come, first served basis.
Please note access during the months of September, December, March, and June may be limited due to school breaks and the number of school related activities.
Upon receipt of your online submission, the Rentals Department will confirm your request with the School and Facilities Departments to ensure there are no conflicts.
Once your permit request is approved, a copy will be emailed to you.