December 9, 2024
Approved Motion: Add a presentation at A.7.b. Police in Schools – Andrea Vasquez Jimenez
Action: Presentation added at A.7.b. Police in Schools – Andrea Vasquez Jimenez
Approved Motion: That the December 9, 2024 agenda be approved, as amended.
Action: Agenda approved, as amended.
Approved Motion: That the November 25, 2024 Regular Board minutes be approved.
Action: November 25, 2024 Regular Board minutes were approved.
Approved Motion: That the Board of Education of School District No.61 (Greater Victoria) direct the Superintendent to post the Safety Plan and cover letter on the school district website homepage tomorrow morning.
Action: Superintendent to post the Safety Plan and cover letter on the school district website homepage tomorrow morning.
Approved Motion: That the election ballots/text messages be destroyed.
Action: Election ballots/text messages were destroyed.
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) approve the revised Values and Guiding Principles, as amended.
Action: That the Board of Education of School District No. 61 (Greater Victoria) approve the revised Values and Guiding Principles, as amended.
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) receive the Superintendent's report as presented.
Action: That the Board of Education of School District No. 61 (Greater Victoria) receive the Superintendent's report as presented.
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) approve the 2024-2025 Secondary School Plans as presented.
Action: 2024-2025 Secondary School Plans were approved.
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) receive the Secretary-Treasurer's report as presented.
Action: That the Board of Education of School District No. 61 (Greater Victoria) receive the Secretary-Treasurer's report as presented.
November 25, 2024
Approved Motion: Move New Business Presentation to after the approval of the agenda.
Action: Move New Business Presentation to after the approval of the agenda.
December 9, 2024
Approved Motion: Add a presentation at A.7.b. Police in Schools – Andrea Vasquez Jimenez
Action: Presentation added at A.7.b. Police in Schools – Andrea Vasquez Jimenez
December 9, 2024
Approved Motion: That the December 9, 2024 agenda be approved, as amended.
Action: Agenda approved, as amended.
December 9, 2024
Approved Motion: That the November 25, 2024 Regular Board minutes be approved.
Action: November 25, 2024 Regular Board minutes were approved.
December 9, 2024
Approved Motion: That the Board of Education of School District No.61 (Greater Victoria) direct the Superintendent to post the Safety Plan and cover letter on the school district website homepage tomorrow morning.
Action: Superintendent to post the Safety Plan and cover letter on the school district website homepage tomorrow morning.
December 9, 2024
Approved Motion: That the election ballots/text messages be destroyed.
Action: Election ballots/text messages were destroyed.
December 9, 2024
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) approve the revised Values and Guiding Principles, as amended.
Action: That the Board of Education of School District No. 61 (Greater Victoria) approve the revised Values and Guiding Principles, as amended.
December 9, 2024
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) receive the Superintendent's report as presented.
Action: That the Board of Education of School District No. 61 (Greater Victoria) receive the Superintendent's report as presented.
December 9, 2024
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) approve the 2024-2025 Secondary School Plans as presented.
Action: 2024-2025 Secondary School Plans were approved.
December 9, 2024
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) receive the Secretary-Treasurer's report as presented.
Action: That the Board of Education of School District No. 61 (Greater Victoria) receive the Secretary-Treasurer's report as presented.
November 25, 2024
Approved Motion: Move New Business Presentation to after the approval of the agenda.
Action: Move New Business Presentation to after the approval of the agenda.
November 25, 2024
Approved Motion: That the November 25, 2024 agenda be approved, as amended.
Action: That the November 25, 2024 agenda be approved, as amended.
November 25, 2024
Approved Motion: That the election ballots/text messages be destroyed.
Action: Election ballots/text messages were destroyed.
November 25, 2024
Approved Motion: Amendment to the October 28, 2024 Minutes under F. Question Period Q: Will the Board continue to make the Annual Strategic Working Plan available on the website? A: Chair Duncan stated that the Board will continue to make the work plan available to the public. It was noted that there has been a delay in providing the work plan as the Board is working through some revisions ADD "with staff."
Action: The minutes were amended.
November 25, 2024
Approved Motion: That the October 28, 2024 Regular Board minutes be approved, as amended.
Action: October 28, 2024 Regular Board minutes were approved as amended.
November 25, 2024
Approved Motion: That the November 14, 2024 Special Open Board minutes be approved.
Action: The November 14, 2024 Special Open Board minutes were approved.
November 25, 2024
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) accept revised Administrative Regulation 1161.4 Critical Incident and Privacy Breach.
Action: Administrative Regulation 1161.4 Critical Incident and Privacy Breach was revised.
November 25, 2024
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) accept the September 2024 Quarterly Financial Report as presented to the Audit Sub-Committee.
Action: September 2024 Quarterly Financial Report was approved.
November 25, 2024
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) direct the Superintendent to update Regulation 1330 Community Use of Schools and Grounds and Regulation 1325 Partnership to require that a business case is prepared and presented to the Board of Education for consideration and approval prior to the school district entering into negotiations regarding potential joint use agreements or other partnerships with external parties regarding the use of schools and grounds; AND FURTHER provide the Board of Education any additional recommendations regarding updates needed to Regulations 1330 and 1325.
Action: Superintendent to update Regulation 1330 Community Use of Schools and Grounds and Regulation 1325 Partnership to require that a business case is prepared and presented to the Board of Education for consideration and approval prior to the school district entering into negotiations regarding potential joint use agreements or other partnerships with external parties regarding the use of schools and grounds; AND FURTHER provide the Board of Education any additional recommendations regarding updates needed to Regulations 1330 and 1325.
November 25, 2024
Approved Motion: Amendment to the motion - That the Board of Education of School District No. 61 (Greater Victoria) write to the Provincial Government advocating for increased funding for climate action initiatives, ADD "including funding for" facilities ADD "upgrades to adapt to a changing climate," REMOVE "develop through capital funding," nutrition programming and other initiatives. REMOVE "in need of advocacy.
Action: The motion was amended: That the Board of Education of School District No. 61 (Greater Victoria) write to the Provincial Government advocating for increased funding for climate action initiatives, ADD "including funding for" facilities ADD "upgrades to adapt to a changing climate," REMOVE "develop through capital funding," nutrition programming and other initiatives. REMOVE "in need of advocacy."
November 25, 2024
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) write to the Provincial Government advocating for increased funding for climate action initiatives, including funding for facilities upgrades to adapt to a changing climate, nutrition programming and other initiatives.
Action: The Board of Education of School District No. 61 (Greater Victoria) to write to the Provincial Government advocating for increased funding for climate action initiatives, including funding for facilities upgrades to adapt to a changing climate, nutrition programming and other initiatives.
November 25, 2024
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) approve the amended Climate Action Plan Implementation Review Ad Hoc Committee terms of reference.
Action: That the Board of Education of School District No. 61 (Greater Victoria) approve the amended Climate Action Plan Implementation Review Ad Hoc Committee terms of reference.
November 25, 2024
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) receive the Superintendent's report as presented.
Action: That the Board of Education of School District No. 61 (Greater Victoria) receive the Superintendent's report as presented.
November 25, 2024
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) approve the 2024-2025 Middle School Plans as presented.
Action: The Board of Education of School District No. 61 (Greater Victoria) approved the 2024-2025 Middle School Plans as presented.
November 25, 2024
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) receive the Secretary-Treasurer's report as presented.
Action: That the Board of Education of School District No. 61 (Greater Victoria) receive the Secretary-Treasurer's report as presented.
November 25, 2024
Approved Motion: That the motion “That the Board of Education of School District No. 61 (Greater Victoria) approved the revised Values and Guiding Principles.” be referred to the Combined Education Policy and Directions and Operations Policy and Planning Committee meeting on December 2, 2024.
Action: That the motion “That the Board of Education of School District No. 61 (Greater Victoria) approved the revised Values and Guiding Principles.” be referred to the Combined Education Policy and Directions and Operations Policy and Planning Committee meeting on December 2, 2024.
November 25, 2024
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) approve the updated 2025-2026 Budget Development Process.
Action: The Board of Education of School District No. 61 (Greater Victoria) approved the updated 2025-2026 Budget Development Process.
November 14, 2024
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) approve the purchase of up to 700 Chromebooks to bring all schools to at least the Board-approved student device ratio of 4:1 at Elementary schools and 3:1 at Middle and Secondary schools.
Action: The District will purchase 700 Chromebooks.
October 28, 2024
Approved Motion: That the motion “That the Board of Education of School District No. 61 (Greater Victoria) direct the Superintendent to provide the Board and the Equity Ad Hoc Committee with a break down of student to staff incident for each Elementary school; AND FURTHER Break down each elementary schools data into student to staff incident in English track and student to staff incident in French track and within these categories indicate the number of students with an IEP, a designation (indicate the designation) or an assigned learning support (note the nature of the assigned learning support) by timeline to be determined.” be added to the agenda under H.1. New Business.
Action: Motion was added under New Business
October 28, 2024
Approved Motion: That the October 28, 2024 agenda be approved as amended.
Action: That the October 28, 2024 agenda be approved as amended.
October 28, 2024
Approved Motion: That the September 23, 2024 Regular Board minutes be approved.
Action: September 23, 2024 Regular Board minutes were approved.
October 28, 2024
Approved Motion: That the October 1, 2024 Special Open Board minutes be approved.
Action: October 1, 2024 Special Open Board minutes were approved.
October 28, 2024
Approved Motion: That the October 10, 2024 Special Open Board minutes be approved.
Action: October 10, 2024 Special Open Board minutes were approved.
October 28, 2024
Approved Motion: Amendment to Regulation 6163.1 Learning Resources Insert at II, 4.b.v. The requester will be invited to make representations to the Board with respect to their request for reconsideration.
Action: Amendment to Regulation 6163.1 Learning Resources
October 28, 2024
Approved Motion: Amendment to Regulation 6163.1 Learning Resources Insert at II, 6. The Superintendent or designate will be responsible for communicating the decision to the schools in the District as appropriate.
Action: Amendment to Regulation 6163.1 Learning Resources
October 28, 2024
Approved Motion: Amendment to Regulation 6163.1 Learning Resources Insert at II, b.iv.iii. Any other relevant information that was gathered during the District Level process add "or that the Board requests."
Action: Amendment to Regulation 6163.1 Learning Resources
October 28, 2024
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) accept a revised Regulation 6163.1 Learning Resources, as amended.
Action: Revised Regulation 6163.1 Learning Resources was approved.
October 28, 2024
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) receive the Superintendent's report as presented.
Action: Board of Education of School District No. 61 (Greater Victoria) received the Superintendent's report as presented.
October 28, 2024
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) direct the Superintendent to work with the principal of each elementary school in the school district to ensure that; 1. The School Plan is presented to each respective school parent advisory council (PAC) along with request for PAC input; 2. To identify and then ensure there are common objectives and measures in place and tracked throughout the 2024 (remove 4 and replace with 5)-2025(remove 5 and replace with 6) school year in alignment with the Boards strategic plan; AND FURTHER Upon completion of this work to present the revised elementary school plans to the Board.
Action: Motion Carried Unanimously
October 28, 2024
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) direct the Superintendent to work with the principal of each elementary school in the school district to ensure that; 1. The School Plan is presented to each respective school parent advisory council (PAC) along with request for PAC input; 2. To identify and then ensure there are common objectives and measures in place and tracked throughout the 2025-2026 school year in alignment with the Boards strategic plan; AND FURTHER Upon completion of this work to present the revised elementary school plans to the Board.
Action: Motion Carried Unanimously
October 28, 2024
Approved Motion: Amendment to the Terms of Reference Add the word ‘accessible’ to the paragraph under Purpose. Purpose: The Equity Ad Hoc Board Committee is an ad hoc committee established by the Board for the purpose of examining the practices of the District to determine the extent to which equitable justice, equity, diversity, inclusive (JEDI) and accessible policies, practices, and culture opportunities are being provided for students and staff.
Action: Motion Carried Unanimously
October 28, 2024
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) approve the revised Terms of Reference for the Equity Ad Hoc Committee, as amended.
Action: Motion Carried Unanimously
October 28, 2024
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) receive the Secretary-Treasurer's report as presented.
Action: Board of Education of School District No. 61 (Greater Victoria) received the Secretary-Treasurer's report as presented.
October 28, 2024
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) Caledonia Gas Distribution Disposal (Right-of-Way) of Real Property Bylaw 25-01, being a bylaw to grant a Statutory Right-of-Way to FortisBC Energy on such portion of the Property shown in bold outline on Explanatory Plan EPP140972 on the Caledonia Redevelopment property beside Victoria High School legally described as PID: 031-731-848, Lot A, Sections 50 and 53 Spring Ridge, Victoria City, District Plan EPP88786 in respect of civil infrastructure associated with the distribution of gas by FortisBC Energy and related works: Read a third time, passed and adopted this 3rd day of October, 2024; and that the Secretary-Treasurer and the Board Chair be authorized to execute and seal this bylaw on behalf of the Board. For (5): Trustees Duncan, Gagnon, Mahbobi, McNally and Paynter Against (1): Trustee Kwan Abstain (2): Trustees Baillaut, David
Action: Motion Carried (5 to 1)
October 28, 2024
Approved Motion: That the Board of Education of School District No.61 (Greater Victoria) approve the 2025-2026 Budget Development Process with the following changes: 1. Student Connections will be scheduled for 2 hours each and open to any student that wishes to participate, the key themes arising from each of the eight secondary school 2023-24 student connections will be provided to middle and secondary students in advance of the event; 2. Two Partner Connections meetings with the Board will be scheduled with each partner after the proposed staff expenditures and reductions are provided and another prior to the Board's 2025-2026 budget deliberations; 3. The Superintendent will ensure that all proposed options from staff for both expenditures and reductions are presented to the Board at the earliest possible stage in the 2025-2026 budget development process. 4. A Budget 2025-2026 bulletin/newsletter summarizing the Board's budget decision will be send out directly to our entire learning community.
Action: Motion Carried Unanimously
October 28, 2024
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) direct the Superintendent to provide the Board and the Equity Ad Hoc Committee with a break down of student to staff incident for each Elementary school; AND FURTHER Break down each elementary schools data into student to staff incident in English track and student to staff incident in French track and within these categories indicate the number of students with an IEP, a designation (indicate the designation) remove "or an assigned learning support (note the nature of the assigned learning support)" by the November 18, 2024 Operations Policy and Planning Committee meeting.
Action: Motion Carried Unanimously
October 28, 2024
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) direct the Superintendent to provide the Board and the Equity Ad Hoc Committee with a break down of student to staff incident for each Elementary school; AND FURTHER Break down each elementary schools data into student to staff incident in English track and student to staff incident in French track and within these categories indicate the number of students with an IEP, a designation (indicate the designation) by the November 18, 2024 Operations Policy and Planning Committee meeting. For (4): Trustees David, Duncan, Kwan, and Mahbobi Abstain (2): Trustees Gagnon, Paynter
Action: Motion Carried
October 10, 2024
Approved Motion: That the October 10, 2024 agenda be approved.
Action: That the October 10, 2024 agenda be approved.
October 10, 2024
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) approve granting to the District of Saanich three (3) Road Dedications as shown on Explanatory Plan EPP135794 in respect of the property legally described as Parcel Identifier: 005-852-862, Lot A, Section 27, Victoria District, Plan 6679; and a Statutory Right-of-Way over that part of the property legally described as Lot 1, Section 27, Victoria District, Plan EPP135794 shown outlined in bold on Plan EPP136016.
Action: That the Board of Education of School District No. 61 (Greater Victoria) approve granting to the District of Saanich three (3) Road Dedications as shown on Explanatory Plan EPP135794 in respect of the property legally described as Parcel Identifier: 005-852-862, Lot A, Section 27, Victoria District, Plan 6679; and a Statutory Right-of-Way over that part of the property legally described as Lot 1, Section 27, Victoria District, Plan EPP135794 shown outlined in bold on Plan EPP136016.
October 10, 2024
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) agree to give all three readings of the Lansdowne Middle School North Disposal (Road Dedications and Statutory Right-of-Way) of Real Property Bylaw 25-02.
Action: That the Board of Education of School District No. 61 (Greater Victoria) agree to give all three readings of the Lansdowne Middle School North Disposal (Road Dedications and Statutory Right-of-Way) of Real Property Bylaw 25-02.
October 10, 2024
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) Lansdowne Middle School North Disposal (Road Dedications and Statutory Right-of-Way) of Real Property Bylaw 25-02, being a bylaw to grant the following Road Dedications and Statutory Right-of-Way to the District of Saanich: 1) Three (3) Road Dedications as shown on Explanatory Plan EPP135794 in respect of the property legally described as Parcel Identifier: 005-852-862, Lot A, Section 27, Victoria District, Plan 6679; 2) Statutory Right-of-Way over that part of the property legally described as Lot 1, Section 27, Victoria District, Plan EPP135794 shown outlined in bold on Plan EPP136016. Read a first time this 10th day of October, 2024;
Action: Read a first time this 10th day of October, 2024
October 10, 2024
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) Lansdowne Middle School North Disposal (Road Dedications and Statutory Right-of-Way) of Real Property Bylaw 25-02, being a bylaw to grant the following Road Dedications and Statutory Right-of-Way to the District of Saanich: 1) Three (3) Road Dedications as shown on Explanatory Plan EPP135794 in respect of the property legally described as Parcel Identifier: 005-852-862, Lot A, Section 27, Victoria District, Plan 6679; 2) Statutory Right-of-Way over that part of the property legally described as Lot 1, Section 27, Victoria District, Plan EPP135794 shown outlined in bold on Plan EPP136016. Read a second time this 10th day of October, 2024;
Action: Read a second time this 10th day of October, 2024;
October 10, 2024
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) Lansdowne Middle School North Disposal (Road Dedications and Statutory Right-of-Way) of Real Property Bylaw 25-02, being a bylaw to grant the following Road Dedications and Statutory Right-of-Way to the District of Saanich: 1) Three (3) Road Dedications as shown on Explanatory Plan EPP135794 in respect of the property legally described as Parcel Identifier: 005-852-862, Lot A, Section 27, Victoria District, Plan 6679; 2) Statutory Right-of-Way over that part of the property legally described as Lot 1, Section 27, Victoria District, Plan EPP135794 shown outlined in bold on Plan EPP136016. Read a third time, passed and adopted this 10th day of October, 2024; and that the Secretary-Treasurer and the Board Chair be authorized to execute and seal this bylaw on behalf of the Board.
Action: Read a third time, passed and adopted this 10th day of October, 2024; and that the Secretary-Treasurer and the Board Chair be authorized to execute and seal this bylaw on behalf of the Board.
October 1, 2024
Approved Motion: That the October 1, 2024 agenda be approved.
Action: That the October 1, 2024 agenda be approved.
October 1, 2024
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) approve granting a Statutory Right-of-Way to FortisBC Energy in respect of civil infrastructure associated with the distribution of gas by FortisBC Energy and related works on such portion of the Property shown in bold outline on Explanatory Plan EPP140972 on the Caledonia Redevelopment property beside Victoria High School legally described as PID: 031-731- 848, Lot A, Sections 50 and 53 Spring Ridge, Victoria City, District Plan EPP88
Action: Motion was approved
October 1, 2024
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) Caledonia Gas Distribution Disposal (Right-of-Way) of Real Property Bylaw 25-01, being a bylaw to grant a Statutory Right-of-Way to FortisBC Energy on such portion of the Property shown in bold outline on Explanatory Plan EPP140972 on the Caledonia Redevelopment property beside Victoria High School legally described as PID: 031-731-848, Lot A, Sections 50 and 53 Spring Ridge, Victoria City, District Plan EPP88786 in respect of civil infrastructure associated with the distribution of gas by FortisBC Energy and related works: Read a first time this 1st day of October, 2024;
Action: Motion Carried
October 1, 2024
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) Caledonia Gas Distribution Disposal (Right-of-Way) of Real Property Bylaw 25-01, being a bylaw to grant a Statutory Right-of-Way to FortisBC Energy on such portion of the Property shown in bold outline on Explanatory Plan EPP140972 on the Caledonia Redevelopment property beside Victoria High School legally described as PID: 031-731-848, Lot A, Sections 50 and 53 Spring Ridge, Victoria City, District Plan EPP88786 in respect of civil infrastructure associated with the distribution of gas by FortisBC Energy and related works: Read a second time this 1st day of October, 2024;"
Action: Motion Carried
October 1, 2024
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) move from a Regular Board meeting into a Committee of the Whole meeting.
Action: Motion Carried Unanimously
October 1, 2024
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) move out of Committee of the Whole and back into a Regular Board of Education meeting.
Action: Motion Carried Unanimously
October 1, 2024
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) direct the Equity Ad Hoc Committee to review and make recommendations to the Board of Education with respect to: Policy 110, Policy 5147 and other relevant polices or initiatives; and provide recommendations about what qualitative and quantitative data could inform our work; with the objective of ensuring equitable and inclusive student supports, learning outcomes and experiences for all students; make recommendations regarding possible changes to the Equity Ad Hoc terms of reference; AND FURTHER report back to the Education Policy and Directions Standing Committee on 2 December 2024.
Action: Equity Ad Hoc Committee to review and make recommendations to the Board of Education with respect to: Policy 110, Policy 5147 and other relevant polices or initiatives; and provide recommendations about what qualitative and quantitative data could inform our work; with the objective of ensuring equitable and inclusive student supports, learning outcomes and experiences for all students; make recommendations regarding possible changes to the Equity Ad Hoc terms of reference; AND FURTHER report back to the Education Policy and Directions Standing Committee on 2 December 2024.
October 1, 2024
Approved Motion: Amendment That the Board of Education of School District No. 61 (Greater Victoria) direct the Chair to submit formal requests for information under the Freedom of Information and Protection of Privacy Act to Police Departments and Police Boards serving the SD61 school community that have not yet responded to requests for the following information: A. any and all (remove the word ""data"" and replace with ""records"") pertaining to gang recruitment or other criminal activity involving youth, between 2015 to date B. any and all (remove the word ""data"" and replace with ""records"") pertaining to police call outs to each SD61 school (broken down by each school) within each Police Department’s jurisdiction, between 2015 to dat C. a copy of any and all Police policies and procedures related to vulnerable populations (including Youth).
Action: Motion was amended
October 1, 2024
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) direct the Chair to submit formal requests for information under the Freedom of Information and Protection of Privacy Act to Police Departments and Police Boards serving the SD61 school community that have not yet responded to requests for the following information: D. any and all records pertaining to gang recruitment or other criminal activity involving youth, between 2015 to date E. any and all records pertaining to police call outs to each SD61 school (broken down by each school) within each Police Department’s jurisdiction, between 2015 to date F. a copy of any and all Police policies and procedures related to vulnerable populations (including Youth).
Action: the Chair to submit formal requests for information under the Freedom of Information and Protection of Privacy Act to Police Departments and Police Boards serving the SD61 school community that have not yet responded to requests for the following information: D. any and all records pertaining to gang recruitment or other criminal activity involving youth, between 2015 to date E. any and all records pertaining to police call outs to each SD61 school (broken down by each school) within each Police Department’s jurisdiction, between 2015 to date F. a copy of any and all Police policies and procedures related to vulnerable populations (including Youth).
September 23, 2024
Approved Motion: Add B.3. Correspondence from VCPAC That the September 23, 2024 agenda be approved as amended.
Action: Add B.3. Correspondence from VCPAC
September 23, 2024
Approved Motion: That the motion “That the Board of Education of School District No.61 (Greater Victoria) direct the Superintendent: 1. To propose amendments to Policy 110 (Equity), Policy 5147 (Inclusion of Students with Special Needs) and any other relevant policy to ensure that each state that the educational opportunities, student experiences and student supports across schools and programs of choice will not be substantially different, as demonstrated by both key performance indicators and the direct experiences of those within schools, including students, parents, teachers and support staff; and 2. To establish a Working Committee prior to the end of November 2024 of Rightsholders and educational partners, pursuant to Policy 9210 (The Development of Policy), with the mandate to review and make recommendations regarding the proposed amendments, which will be then forwarded to the Education Policy and Directions Committee on December 2, 2024; and 3. To report to the Working Committee and the Education Policy and Directions Committee on December 2, 2024 via a written report, which relevant data are currently tracked within the school district's systems, and which data should be tracked with policy and/or regulation changes by the Board of Education of School District No. 61; and 4. To work with School District Rightsholders and educational partners to draft and bring forward amendments to the Equity Ad Hoc Committee Terms of Reference to ensure the successful implementation of School District No. 61 policies as they relate to equity and inclusion; AND FURTHER That the Board continues to advocate to the Province for additional resources and supports to ensure the successful implementation of the Equity and Inclusion Policies.” be added to the agenda under New Business.
Action: Motion was added to the agenda.
September 23, 2024
Approved Motion: That the September 23, 2024 agenda be approved as amended.
Action: Agenda was amended.
September 23, 2024
Approved Motion: That the June 17, 2024 Regular Board minutes be approved.
Action: Minutes were posted in the website.
September 23, 2024
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) accept the Multi-Year Financial Plan 2024-2027.
Action: Multi-Year Financial Plan 2024-2027 accepted.
September 23, 2024
Approved Motion: That the Board of Education of Greater Victoria (School District No. 61) direct the Superintendent to establish an advisory committee, including but not limited to Board, Finance Department member representation and education partners to evaluate how the Greater Victoria Foundation can be utilized moving forward. AND FURTHER Provide recommendations to the Board of Education.
Action: Superintendent to establish an advisory committee, including but not limited to Board, Finance Department member representation and education partners to evaluate how the Greater Victoria Foundation can be utilized moving forward. AND FURTHER Provide recommendations to the Board of Education.
September 23, 2024
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) approve the appropriation of $9,060,318 of the operating surplus as follows: 1) internally restricted $8,060,318, and 2) unrestricted (contingency) $1,000,000.
Action: Board of Education of School District No. 61 (Greater Victoria) approve the appropriation of $9,060,318 of the operating surplus as follows: 1) internally restricted $8,060,318, and 2) unrestricted (contingency) $1,000,000.
September 23, 2024
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) approve the Audited Financial Statements of School District No. 61 (Greater Victoria) for the year ended June 30, 2024; AND FURTHER that the Board Chair, the Superintendent and the Secretary-Treasurer be authorized to affix their signatures to the statements, where applicable, on behalf of the Board.
Action: The Board Chair, the Superintendent and the Secretary-Treasurer were authorized to affix their signatures to the Audited Financial Statements of School District No. 61 (Greater Victoria) for the year ended June 30, 2024 on behalf of the Board.
September 23, 2024
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) approve the Financial Statement Discussion and Analysis Report for the year ended June 30, 2024
Action: Board of Education of School District No. 61 (Greater Victoria) approved the Financial Statement Discussion and Analysis Report for the year ended June 30, 2024
September 23, 2024
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) approve the schedules as required by the Financial Information Act for the period July 1, 2023 to June 30, 2024; AND FURTHER that the approved schedules be posted to the District website.
Action: That the Board of Education of School District No. 61 (Greater Victoria) approved the schedules as required by the Financial Information Act for the period July 1, 2023 to June 30, 2024; and the approved schedules will be posted to the District website.
September 23, 2024
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) receive the Superintendent's report as presented.
Action: That the Board of Education of School District No. 61 (Greater Victoria) receive the Superintendent's report as presented.
September 23, 2024
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) approve the Enhancing Student Learning Annual Report 2024-2025, as presented.
Action: The Enhancing Student Learning Annual Report 2024-2025, was approved.
September 23, 2024
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) approve the Terms of Reference for the Elementary and Middle Music Equity Ad Hoc Committee.
Action: That the Board of Education of School District No. 61 (Greater Victoria) approve the Terms of Reference for the Elementary and Middle Music Equity Ad Hoc Committee.
September 23, 2024
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) receive the Secretary-Treasurer's report as presented.
Action: That the Board of Education of School District No. 61 (Greater Victoria) receive the Secretary-Treasurer's report as presented.
September 19, 2024
Approved Motion: That the Board of Education of School District No.61 (Greater Victoria) direct the Superintendent to work with the Board Chair to respond to the 19 August 2024 letter from Minister Singh; AND FURTHER to send a written invitation to the Victoria & Esquimalt Police, Oak Bay Police, Saanich Police, and the RCMP (and their respective Boards) to meet with the Greater Victoria School District to discuss the safety plan as outlined in the Ministerial Order M339.
Action: Superintendent to work with the Board Chair to respond to the 19 August 2024 letter from Minister Singh; AND FURTHER to send a written invitation to the Victoria & Esquimalt Police, Oak Bay Police, Saanich Police, and the RCMP (and their respective Boards) to meet with the Greater Victoria School District to discuss the safety plan as outlined in the Ministerial Order M339.
June 17, 2024
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) approve the suite of amendments to the draft Climate Action Plan Implementation Ad Hoc Committee Terms of Reference.
Action: Motion Carried Unanimously
June 17, 2024
Approved Motion: Climate Action Plan Implementation Ad Hoc Committee Terms of Reference Amendment to Membership: Remove "One representative of Indigenous ancestry, selected from the Indigenous Education Department and/or the Indigenous Education Advisory Council (IEAC)" and replace with "The Superintendent will engage with representatives of the four Houses to determine whether each wish to engage with the committee's work, and if so, how (examples – direct involvement in committee meetings, receive and provide comments on meeting agendas and meeting summaries, other)"
Action: The Superintendent will engage with representatives of the four Houses to determine whether each wish to engage with the committee's work, and if so, how (examples – direct involvement in committee meetings, receive and provide comments on meeting agendas and meeting summaries, other)
June 17, 2024
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) approve the amended Climate Action Plan Implementation Ad Hoc Committee Terms of Reference.
Action: Climate Action Plan Implementation Ad Hoc Committee Terms of Reference approved.
June 17, 2024
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) approve the proposed Five-Year Capital Plan (Major Capital Programs) for 2025-2026, as provided on the Five-Year Capital Plan Summary for 2025-2026 submitted to the Ministry of Education and Child Care.
Action: Motion Carried Unanimously
June 17, 2024
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) approve the proposed Five-Year Capital Plan (Minor Capital Programs) for 2025-2026, as provided on the Five-Year Capital Plan Summary for 2025-2026 submitted to the Ministry of Education and Child Care.
Action: Motion Carried Unanimously
June 17, 2024
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) receive the Superintendent's report as presented.
Action: Motion Carried Unanimously
June 17, 2024
Approved Motion: "That the Board of Education of School District No. 61 (Greater Victoria) approves the following 2025/2026 and 2026/2027 school calendars. 2025/2026 School Calendar* School Opening September 1, 2025 First non-instructional day September 22, 2025 National Day for Truth and Reconciliation September 30, 2025 Thanksgiving October 13, 2025 Second non-instructional day October 24, 2025 (Province wide) Remembrance Day November 11, 2025 Third non-instructional day November 21, 2025 Schools close for Winter vacation December 19, 2025 Schools re-open after Winter vacation January 5, 2026 Fourth non-instructional day February 13, 2026 Family Day February 16, 2026 Schools close for Spring vacation March 13, 2026 Schools re-open after Spring vacation March 30, 2026 Good Friday April 3, 2026 Easter Monday April 6, 2026 Fifth non-instructional day May 15, 2026 Victoria Day May 18, 2026 Administrative Day and School Closing June 26, 2026 • Sixth non-instructional day to be chosen by each school 2026/2027 School Calendar* School Opening September 8, 2026 First non-instructional day September 21, 2026 National Day for Truth and Reconciliation September 30, 2026 Thanksgiving October 12, 2026 Second non-instructional day October 23, 2026 (Province wide) Remembrance Day November 11, 2026 Third non-instructional day November 27, 2026 Schools close for Winter vacation December 18, 2026 Schools re-open after Winter vacation January 4, 2027 Fourth non-instructional day February 12, 2027 Family Day February 15, 2027 Schools close for Spring vacation March 12, 2027 Schools re-open after Spring vacation March 31, 2027 Good Friday March 26, 2027 Easter Monday March 29, 2027 Fifth non-instructional day May 21, 2027 Victoria Day May 24, 2027 Administrative Day and School Closing June 25, 2027 • Sixth non-instructional day to be chosen by each school"
Action: Motion Carried Unanimously
June 17, 2024
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) direct the Superintendent to bring feedback to the Board after reviewing the Code of Conduct with School District schools.
Action: Superintendent to bring feedback to the Board after reviewing the Code of Conduct with School District schools.
June 17, 2024
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) receive the Secretary-Treasurer's report as presented.
Action: Motion Carried Unanimously
June 17, 2024
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) direct the Superintendent to implement a District hiring freeze for all exempt and excluded staff (excluding school-based staff) for the 2024-25 financial year (1 July 2024 to 30 June 2025); AND FURTHER bring any urgent hiring requests to the Board of Education for consideration.
Action: Superintendent to implement a District hiring freeze for all exempt and excluded staff (excluding school-based staff) for the 2024-25 financial year (1 July 2024 to 30 June 2025); AND FURTHER bring any urgent hiring requests to the Board of Education for consideration.
June 17, 2024
Approved Motion: That the June 17, 2024 agenda be approved.
Action: Motion Carried Unanimously
June 17, 2024
Approved Motion: That the May 27, 2024 Regular Board minutes be approved.
Action: Motion Carried Unanimously
June 17, 2024
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) direct the Chair to engage directly with elected leadership of the Songhees and Esquimalt Nations to determine their interest in the George Jay School naming initiative.
Action: Chair to engage directly with elected leadership of the Songhees and Esquimalt Nations to determine their interest in the George Jay School naming initiative.
May 27, 2024
Approved Motion: That the May 27, 2024 agenda be approved, as amended.
Action: Motion Carried Unanimously
May 27, 2024
Approved Motion: That the April 29, 2024 Regular Board minutes be approved.
Action: Motion Carried Unanimously
May 27, 2024
Approved Motion: That the Board of Education of School District No.61 (Greater Victoria) direct the Board Chair to write to the Victoria Police Board to make a formal request for the following information: • any and all data pertaining to gang recruitment or other criminal activity involving youth, between 2015 to date; • any and all data pertaining to police call outs to each SD61 school (broken down by each school) within the Victoria Police Department’s jurisdiction between 2015 to date; • a copy of any and all Victoria Police policies and procedures related to vulnerable populations (including Youth).
Action: Board Chair to write to the Victoria Police Board to make a formal request for the following information: • any and all data pertaining to gang recruitment or other criminal activity involving youth, between 2015 to date; • any and all data pertaining to police call outs to each SD61 school (broken down by each school) within the Victoria Police Department’s jurisdiction between 2015 to date; • a copy of any and all Victoria Police policies and procedures related to vulnerable populations (including Youth).
May 27, 2024
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) refer the draft Regulation 6163.1. Learning Resources to the Superintendent for review and bring back a revised draft to the June 3, 2024 Education Policy and Directions Committee meeting.
Action: Draft Regulation 6163.1. Learning Resources to the Superintendent for review and bring back a revised draft to the June 3, 2024 Education Policy and Directions Committee meeting.
May 27, 2024
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) approve the 2023-2024 Audit Planning Report as presented to the Audit Sub-Committee.
Action: Motion Carried Unanimously
May 27, 2024
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) accept the March 2024 Quarterly Financial Report as presented to the Audit Sub-Committee.
Action: Motion Carried Unanimously
May 27, 2024
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) direct the Superintendent to work with the District’s Manager of Energy to provide the Board of Education with a report detailing the cost/benefit and feasibility of investing in solar panels at SD 61 schools.
Action: Superintendent to work with the District’s Manager of Energy to provide the Board of Education with a report detailing the cost/benefit and feasibility of investing in solar panels at SD 61 schools
May 27, 2024
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) receive the Superintendent's report as presented.
Action: Motion Carried Unanimously
May 27, 2024
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) approve the 2024-2025 Board of Education and Standing Committee meeting dates.
Action: Motion Carried Unanimously
May 27, 2024
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) receive the Secretary-Treasurer's report as presented.
Action: Motion Carried Unanimously
April 29, 2024
Approved Motion: That the April 29, 2024 agenda be approved.
Action: Motion Carried Unanimously
April 29, 2024
Approved Motion: That the March 11, 2024 Regular Board minutes be approved.
Action: Motion Carried Unanimously
April 29, 2024
Approved Motion: That the April 9, 2024 Regular Board minutes be approved.
Action: Motion Carried Unanimously
April 29, 2024
Approved Motion: That the April 11, 2024 Regular Board minutes be approved.
Action: Motion Carried Unanimously
April 29, 2024
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) approve revised Policy 8251, Trustees’ Code of Conduct.
Action: The revised Policy will be posted on the District website
April 29, 2024
Approved Motion: "That the Board of Education of School District No. 61 (Greater Victoria) approve the posting of the following 2025/2026 and 2026/2027 school calendars on the School District’s website for a period of one month: 2025/2026 School Calendar* School Opening September 2, 2025 First non-instructional day September 22, 2025 National Day for Truth and Reconciliation September 30, 2025 Thanksgiving October 13, 2025 Second non-instructional day October 24, 2025 (Province wide) Remembrance Day November 11, 2025 Third non-instructional day November 21, 2025 Schools close for Winter vacation December 19, 2025 Schools re-open after Winter vacation January 5, 2026 Fourth non-instructional day February 13, 2026 Family Day February 16, 2026 Schools close for Spring vacation March 13, 2026 Schools re-open after Spring vacation March 30, 2026 Good Friday April 3, 2026 Easter Monday April 6, 2026 Fifth non-instructional day May 15, 2026 Victoria Day May 18, 2026 Administrative Day and School Closing June 26, 2026 • Sixth non-instructional day to be chosen by each school 2026/2027 School Calendar* School Opening September 8, 2026 First non-instructional day September 21, 2026 National Day for Truth and Reconciliation September 30, 2026 Thanksgiving October 12, 2026 Second non-instructional day October 23, 2026 (Province wide) Remembrance Day November 11, 2026 Third non-instructional day November 27, 2026 Schools close for Winter vacation December 18, 2026 Schools re-open after Winter vacation January 4, 2027 Fourth non-instructional day February 12, 2027 Family Day February 15, 2027 Schools close for Spring vacation March 12, 2027 Schools re-open after Spring vacation March 31, 2027 Good Friday March 26, 2027 Easter Monday March 29, 2027 Fifth non-instructional day May 21, 2027 Victoria Day May 24, 2027 Administrative Day and School Closing June 25, 2027 • Sixth non-instructional day to be chosen by each school"
Action: The proposed 2025/2026 and 2026/2027 school calendars have been posted on the School District’s website
April 29, 2024
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) receive the Superintendent's report as presented.
Action: Motion Carried Unanimously
April 29, 2024
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) makes available to the public, via the District website, the schedules of fees that have been approved by the Parents’ Advisory Council for the school where the Board proposes to offer a specialty academy.
Action: The schedules of fees that have been approved by the Parents’ Advisory Council for the school where the Board proposes to offer a specialty academy and will be posted on the District website.
April 29, 2024
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) refer draft Regulation 6163.1, Learning Resources to the May 6, 2024 Education Policy and Directions Committee meeting.
Action: Motion Carried Unanimously
April 29, 2024
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) receive the Secretary-Treasurer's report as presented.
Action: Motion Carried Unanimously
April 29, 2024
Approved Motion: "That the Board of Education of School District No. 61 (Greater Victoria) approve Capital Bylaw No. 2024/25-CPSD61-01 Capital Plan 2024/25. WHEREAS in accordance with Section 142 of the School Act, the Board of Education of School District No. 61 (Greater Victoria) (hereinafter called the “Board”) has submitted a capital plan to the Minister of Education (hereinafter called the ""Minister"") and the Minister has approved the capital plan or has approved a capital plan with modifications, NOW THEREFORE in accordance with Section 143 of the School Act, the Board has prepared this Capital Bylaw and agrees to do the following: (a) Authorize the Secretary-Treasurer to execute a capital project funding agreement(s) related to the capital project(s) contemplated by the capital plan or the capital plan with modifications; (b) Upon ministerial approval to proceed, commence the capital project(s) and proceed diligently and use its best efforts to complete each capital project substantially as directed by the Minister; (c) Observe and comply with any order, regulation, or policy of the Minister as may be applicable to the Board or the capital project(s); and, (d) Maintain proper books of account, and other information and documents with respect to the affairs of the capital project(s), as may be prescribed by the Minister. NOW THEREFORE the Board enacts as follows: 1. The Capital Bylaw of the Board for the 2024/25 Capital Plan as approved by the Minister, to include the supported capital project(s) specified in the letter addressed to the Secretary-Treasurer and Superintendent, dated March 15, 2024, is hereby adopted. 2. This Capital Bylaw may be cited as School District No. 61 (Greater Victoria) Capital Bylaw No. 2024/25-CPSD61-01. Read a first time this 29th day of April, 2024;"
Action: Motion Carried Unanimously
April 29, 2024
Approved Motion: "That the Board of Education of School District No. 61 (Greater Victoria) approve Capital Bylaw No. 2024/25-CPSD61-01 Capital Plan 2024/25. WHEREAS in accordance with Section 142 of the School Act, the Board of Education of School District No. 61 (Greater Victoria) (hereinafter called the “Board”) has submitted a capital plan to the Minister of Education (hereinafter called the ""Minister"") and the Minister has approved the capital plan or has approved a capital plan with modifications, NOW THEREFORE in accordance with Section 143 of the School Act, the Board has prepared this Capital Bylaw and agrees to do the following: (e) Authorize the Secretary-Treasurer to execute a capital project funding agreement(s) related to the capital project(s) contemplated by the capital plan or the capital plan with modifications; (f) Upon ministerial approval to proceed, commence the capital project(s) and proceed diligently and use its best efforts to complete each capital project substantially as directed by the Minister; (g) Observe and comply with any order, regulation, or policy of the Minister as may be applicable to the Board or the capital project(s); and, (h) Maintain proper books of account, and other information and documents with respect to the affairs of the capital project(s), as may be prescribed by the Minister. NOW THEREFORE the Board enacts as follows: 3. The Capital Bylaw of the Board for the 2024/25 Capital Plan as approved by the Minister, to include the supported capital project(s) specified in the letter addressed to the Secretary-Treasurer and Superintendent, dated March 15, 2024, is hereby adopted. 4. This Capital Bylaw may be cited as School District No. 61 (Greater Victoria) Capital Bylaw No. 2024/25-CPSD61-01. Read a second time this 29th day of April, 2024."
Action: Motion Carried Unanimously
April 29, 2024
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) agree to give all three readings of School District No. 61 (Greater Victoria) Capital Bylaw No. 2024/25-CPSD61-01 at the April 29, 2024 Board meeting.
Action: Motion Carried Unanimously
April 29, 2024
Approved Motion: "That the Board of Education of School District No. 61 (Greater Victoria) approve Capital Bylaw No. 2024/25-CPSD61-01 Capital Plan 2024/25. WHEREAS in accordance with Section 142 of the School Act, the Board of Education of School District No. 61 (Greater Victoria) (hereinafter called the “Board”) has submitted a capital plan to the Minister of Education (hereinafter called the ""Minister"") and the Minister has approved the capital plan or has approved a capital plan with modifications, NOW THEREFORE in accordance with Section 143 of the School Act, the Board has prepared this Capital Bylaw and agrees to do the following: (i) Authorize the Secretary-Treasurer to execute a capital project funding agreement(s) related to the capital project(s) contemplated by the capital plan or the capital plan with modifications; (j) Upon ministerial approval to proceed, commence the capital project(s) and proceed diligently and use its best efforts to complete each capital project substantially as directed by the Minister; (k) Observe and comply with any order, regulation, or policy of the Minister as may be applicable to the Board or the capital project(s); and, (l) Maintain proper books of account, and other information and documents with respect to the affairs of the capital project(s), as may be prescribed by the Minister. NOW THEREFORE the Board enacts as follows: 5. The Capital Bylaw of the Board for the 2024/25 Capital Plan as approved by the Minister, to include the supported capital project(s) specified in the letter addressed to the Secretary-Treasurer and Superintendent, dated March 15, 2024, is hereby adopted. 6. This Capital Bylaw may be cited as School District No. 61 (Greater Victoria) Capital Bylaw No. 2024/25-CPSD61-01. Read a third time this 29th day of April, 2024, and finally passed and adopted the 29th day of April, 2024."
Action: Motion Carried Unanimously
April 29, 2024
Approved Motion: Amendment: That the Board of Education of School District No. 61 (Greater Victoria) direct the Superintendent to establish a Climate Action Plan Implementation Ad Hoc Committee that will review the implementation of the District’s Climate Action Plan and report its’ findings and recommendations at the Regular Board of Education Meeting in October each year; AND FURTHER That a budget of $5,000 be established to support the Ad Hoc Committee’s work. Insert "AND FURTHER Bring a draft Terms of Reference to the Operations Policy and Planning Committee meeting June 10, 2024."
Action: Amendment was Approved Unanimously
April 29, 2024
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) direct the Superintendent to establish a Climate Action Plan Implementation Ad Hoc Committee that will review the implementation of the District’s Climate Action Plan and report its’ findings and recommendations at the Regular Board of Education Meeting in October each year; AND FURTHER That a budget of $5,000 be established to support the Ad Hoc Committee’s work. AND FURTHER Bring a draft Terms of Reference to the Operations Policy and Planning Committee meeting June 10, 2024.
Action: Superintendent to bring a Draft Terms of Reference to the Operations Policy and Planning Committee meeting June 10, 2024.
April 11, 2024
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) 2024-2025 Annual Budget Bylaw in the amount of $318,006,345 be: Read a second time the 11th day of April, 2024.
Action: Motion Carried
April 11, 2024
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) 2024-2025 Annual Budget Bylaw in the amount of $318,006,345 be: Read a third time the 11th day of April, 2024; And that the Secretary-Treasurer and Board Chair be authorized to sign, seal and execute this Bylaw on behalf of the Board.
Action: Motion Carried
April 11, 2024
Approved Motion: That the Board of Education of School District No.61 (Greater Victoria) direct the Superintendent to reallocate an additional 0.074 FTE (or $10,000) of the District K-12 Literacy Grant funding to support literacy collaboration at the 10 priority elementary schools.
Action: Superintendent to reallocate an additional 0.074 FTE (or $10,000) of the District K-12 Literacy Grant funding to support literacy collaboration at the 10 priority elementary schools.
April 11, 2024
Approved Motion: That the Board of Education of School District No.61 (Greater Victoria) direct the Superintendent to implement a District based staff hiring freeze (excluding school-based staff) for the balance of the 2023-24 financial year; AND FURTHER bring any urgent hiring requests to the Board of Education for consideration.
Action: Superintendent to implement a District based staff hiring freeze (excluding school-based staff) for the balance of the 2023-24 financial year; AND FURTHER bring any urgent hiring requests to the Board of Education for consideration.
April 11, 2024
Approved Motion: That the Board of Education of School District No.61 (Greater Victoria) direct the Board Chair to write to the District of Saanich Mayor and Council imploring them to fully fund crossing guards on municipal roads in Saanich in line with the full funding for these services received by all other municipalities in Greater Victoria as well as in line with their obligations of ensuring road safety under the BC Motor Vehicle Act.
Action: Board Chair to write to the District of Saanich Mayor and Council imploring them to fully fund crossing guards on municipal roads in Saanich in line with the full funding for these services received by all other municipalities in Greater Victoria as well as in line with their obligations of ensuring road safety under the BC Motor Vehicle Act.
April 11, 2024
Approved Motion: That the Board of Education of School District No.61 (Greater Victoria) direct the Superintendent to prepare a plan for how an Elementary Strings HUB model will be equitably delivered including locations, time of day, and schools allocated to each HUB by June 2024; AND FURTHER provide a list of recommendations on how Grade 5 students, who won’t have a Strings program at their own school, will safely travel to the HUB.
Action: Superintendent to prepare a plan for how an Elementary Strings HUB model will be equitably delivered including locations, time of day, and schools allocated to each HUB by June 2024; AND FURTHER provide a list of recommendations on how Grade 5 students, who won’t have a Strings program at their own school, will safely travel to the HUB.
April 11, 2024
Approved Motion: That the Board of Education of School District No.61 (Greater Victoria) direct the Superintendent to prepare a draft elementary strings and middle school music equity ad hoc committee terms of reference and present it to the Education Policy and Directions Standing Committee Meeting in June 2024.
Action: Superintendent to prepare a draft elementary strings and middle school music equity ad hoc committee terms of reference and present it to the Education Policy and Directions Standing Committee Meeting in June 2024.
April 11, 2024
Approved Motion: That the Board of Education of School District No.61 (Greater Victoria) direct the Superintendent to undertake a cost benefit analysis including assessing the impacts of implementing a short school day once per month at elementary schools to support school based collaboration, and provide a recommendation(s) to the Board of Education by December 2024.
Action: Superintendent to undertake a cost benefit analysis including assessing the impacts of implementing a short school day once per month at elementary schools to support school based collaboration, and provide a recommendation(s) to the Board of Education by December 2024.
April 11, 2024
Approved Motion: That the Board of Education of School District No.61 (Greater Victoria) direct the Superintendent to notify the Board of Education of receipt of any new funds from the Ministry of Education and Child Care received during the school year, and make recommendations regarding the allocation of the funds for the Board’s consideration.
Action: Superintendent to notify the Board of Education of receipt of any new funds from the Ministry of Education and Child Care received during the school year, and make recommendations regarding the allocation of the funds for the Board’s consideration.
April 11, 2024
Approved Motion: That the Board of Education of School District No.61 (Greater Victoria) direct the Board Chair to write to the Minister of Education and Child Care and Premier advocating for additional K-12 funding.
Action: Board Chair to write to the Minister of Education and Child Care and Premier advocating for additional K-12 funding.
April 9, 2024
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) 2024-2025 Annual Budget Bylaw in the amount of $318,006,345 be: Read a first time the 09 day of April, 2024.
Action: Motion Carried
March 11, 2024
Approved Motion: Amendement to February 26, 2024 Regular Board Meeting Minutes: Under A.7.a. Chief Manak, Victoria Police Department presented on the decision REMOVE ""to remove school police liaison officers from the District."" REPLACE with ""not to utilize SPLO’s from Oak Bay Police, Saanich Police and the RCMP.'"
Action: Motion Carried Unanimously - Minutes were amended.
March 11, 2024
Approved Motion: That the February 26, 2024 Regular Board minutes be approved, as amended.
Action: Motion Carried Unanimously
March 11, 2024
Approved Motion: That the February 29, 2024 Special Open Board minutes be approved.
Action: Motion Carried Unanimously
March 11, 2024
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) receive the Superintendent's report as presented.
Action: Motion Carried Unanimously
March 11, 2024
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) approve the 2024-2025 Victoria International Education proposed program fees.
Action: Motion Carried Unanimously
March 11, 2024
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) receive the Secretary-Treasurer's report as presented.
Action: Motion Carried Unanimously
February 26, 2024
Approved Motion: That the February 26, 2024 agenda be approved.
Action: Motion Carried Unanimously
February 26, 2024
Approved Motion: That the January 29, 2024 Regular Board minutes be approved.
Action: Motion Carried Unanimously
February 26, 2024
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) accept the December 2023 Quarterly Financial Report as presented to the Audit Sub-Committee.
Action: Motion Carried Unanimously
February 26, 2024
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) receive the Superintendent's report as presented.
Action: Motion Carried Unanimously
February 26, 2024
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) receive the Secretary-Treasurer's report as presented.
Action: Motion Carried Unanimously
February 26, 2024
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) agree to give all three readings of the 2023-2024 Amended Annual Budget Bylaw at the Regular Board meeting on February 26, 2024.
Action: Motion Carried Unanimously
February 26, 2024
Approved Motion: That the School District No. 61 (Greater Victoria) 2023-2024 Amended Annual Budget Bylaw in the amount of $313,092,218 be: Read a first time the 26th day of February, 2024; And that the Secretary-Treasurer and the Board Chair be authorized to sign, seal and execute this Bylaw on behalf of the Board.
Action: Motion Carried Unanimously
February 26, 2024
Approved Motion: That the School District No. 61 (Greater Victoria) 2023-2024 Amended Annual Budget Bylaw in the amount of $313,092,218 be: Read a second time the 26th day of February, 2024; And that the Secretary-Treasurer and the Board Chair be authorized to sign, seal and execute this Bylaw on behalf of the Board.
Action: Motion Carried Unanimously
February 26, 2024
Approved Motion: That the School District No. 61 (Greater Victoria) 2023-2024 Amended Annual Budget Bylaw in the amount of $313,092,218 be: Read a third time, passed and adopted the 26th day of February, 2024; And that the Secretary-Treasurer and the Board Chair be authorized to sign, seal and execute this Bylaw on behalf of the Board.
Action: Secretary-Treasurer and the Board Chair be authorized to sign, seal and execute this Bylaw on behalf of the Board
February 26, 2024
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) approve entering into the Modification and amend the granting of the Original Statutory Right-of-Way to the CRD and extend the area of the right-of-way by an additional four (4) metres in accordance with the terms and conditions of the Modification on the property legally described as PID: 000-875-759, Lot 1, Section 2, Esquimalt District, Plan 11627 Except Part in Plan 41826, otherwise known as Shoreline Middle School.
Action: Motion Carried Unanimously
February 26, 2024
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) agree to give all three readings of the Shoreline Middle School Modification of Right-of-Way Bylaw 24-02.
Action: Motion Carried Unanimously
February 26, 2024
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) Shoreline Middle School Modification of Right-of-Way Bylaw 24-02, being a bylaw to enter into the Modification and amend the grant of the Original Right-of-Way under registration number FB462797 to the Capital Regional District and extend the area of the right-of-way by an additional four (4) metres in accordance with the terms and conditions of the Modification on the property legally described as PID: 000-875-759, Lot 1, Section 2, Esquimalt District, Plan 11627 Except Part in Plan 41826: Read a first time this 26th day of February, 2024; and that the Secretary-Treasurer and the Board Chair be authorized to execute and seal this bylaw on behalf of the Board. AMENDMENT - remove the wording "AND FURTHER, that the Secretary-Treasurer be authorized, on behalf of the Board, to execute and deliver the Modification and such amendments thereto as the Secretary-Treasurer, in his or her discretion, consider advisable, and the Secretary-Treasurer be authorized, on behalf of the Board, to complete the Modification and the amendment to the grant of the Original Right of Way on such terms and conditions as the Secretary-Treasurer may, in his or her discretion, consider advisable as witnessed by the signature of the Secretary-Treasurer."
Action: Motion Carried Unanimously
February 26, 2024
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) Shoreline Middle School Modification of Right-of-Way Bylaw 24-02, being a bylaw to enter into the Modification and amend the grant of the Original Right-of-Way under registration number FB462797 to the Capital Regional District and extend the area of the right-of-way by an additional four (4) metres in accordance with the terms and conditions of the Modification on the property legally described as PID: 000-875-759, Lot 1, Section 2, Esquimalt District, Plan 11627 Except Part in Plan 41826: Read a first time this 26th day of February, 2024; and that the Secretary-Treasurer and the Board Chair be authorized to execute and seal this bylaw on behalf of the Board.
Action: Motion Carried Unanimously
February 26, 2024
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) Shoreline Middle School Modification of Right-of-Way Bylaw 24-02, being a bylaw to enter into the Modification and amend the grant of the Original Right-of-Way under registration number FB462797 to the Capital Regional District and extend the area of the right-of-way by an additional four (4) metres in accordance with the terms and conditions of the Modification on the property legally described as PID: 000-875-759, Lot 1, Section 2, Esquimalt District, Plan 11627 Except Part in Plan 41826: Read a second time this 26th day of February, 2024; and that the Secretary-Treasurer and the Board Chair be authorized to execute and seal this bylaw on behalf of the Board.
Action: Motion Carried Unanimously
February 26, 2024
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) Shoreline Middle School Modification of Right-of-Way Bylaw 24-02, being a bylaw to enter into the Modification and amend the grant of the Original Right-of-Way under registration number FB462797 to the Capital Regional District and extend the area of the right-of-way by an additional four (4) metres in accordance with the terms and conditions of the Modification on the property legally described as PID: 000-875-759, Lot 1, Section 2, Esquimalt District, Plan 11627 Except Part in Plan 41826: Read a third time, passed and adopted this 26th day of February, 2024; and that the Secretary-Treasurer and the Board Chair be authorized to execute and seal this bylaw on behalf of the Board.
Action: Secretary-Treasurer and the Board Chair be authorized to execute and seal this bylaw on behalf of the Board.
January 29, 2024
Approved Motion: That the January 29, 2024 agenda be approved.
Action: Agenda was approved.
January 29, 2024
Approved Motion: That the December 11, 2023 Regular Board minutes be approved.
Action: Minutes were approved and posted on the District website.
January 29, 2024
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) direct the Superintendent to revert back to the usual Section 72 Reporting format and update the Section 72 reports between March 2023 and January 2024.
Action: Section 72 Reporting format will be updated and the Section 72 reports between March 2023 and January 2024 will come to the February 26, 2024 Board meeting for approval.
January 29, 2024
Approved Motion: 3.9.5 Selection is an ongoing process which includes the removal of (Remove "materials") learning resources which are no longer appropriate according to the approved criteria for the selection of learning resources (Remove the period .) (Add "and other criteria specific to the ongoing reconsideration of learning resources currently in use such as age, damage or relevance.")
Action: Policy 6163.1 Learning Resources was amended (section 3.9.5.).
January 29, 2024
Approved Motion: 4.1 The Board delegates the responsibility for (Remove "Coordinating") the selection of (Remove "and making recommendations for the purchase of") learning resources to the district or school educational staff. (Add "The review of a requests for reconsider(Remove "ing")ation of the use of a learning resource will be undertaken in accordance with the review process outlined in associated Regulation 6163.1.")
Action: Policy 6163.1 Learning Resources was amended (section 4.1.).
January 29, 2024
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) approve revised Policy 6163.1 Learning Resources, as amended. AND FURTHER Direct the Superintendent to prepare corresponding Learning Resources Administrative Regulation for review by the Board of Education in April 2024.
Action: Direct the Superintendent to prepare corresponding Learning Resources Administrative Regulation for review by the Board of Education in April 2024.
January 29, 2024
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) direct the Board Chair to write a letter to the Ministry of Education and Child Care with a request for additional funding for staff to complete DEI training in line with the K-12 Anti Racism action plan.
Action: Board Chair to write a letter to the Ministry of Education and Child Care with a request for additional funding for staff to complete DEI training in line with the K-12 Anti Racism action plan
January 29, 2024
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) approve the revised Values and Guiding Principles for the 2024-2025 Budget.
Action: The Board of Education of School District No. 61 (Greater Victoria) approved the revised Values and Guiding Principles for the 2024-2025 Budget.
January 29, 2024
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) approve the revised 2024-2025 Budget Development Process.
Action: The Board of Education of School District No. 61 (Greater Victoria) approved the revised 2024-2025 Budget Development Process.
January 29, 2024
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) receive the Superintendent's report as presented.
Action: The Board of Education of School District No. 61 (Greater Victoria) received the Superintendent's report as presented.
January 29, 2024
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) receive the Secretary-Treasurer's report as presented.
Action: The Board of Education of School District No. 61 (Greater Victoria) received the Secretary-Treasurer's report as presented.
December 11, 2023
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) amend the December 12, 2023 agenda under B.1. December 1, 2023, Inter-Cultural Association of Greater Victoria (CIA) to (Remove SD61 Trustees)add Deb Whitten, Superintendent, Letter Supporting Further Consultations Between SD61 and Victoria Police Department.
Action: The agenda was amended to reflect the motion.
December 11, 2023
Approved Motion: That the December 12, 2023 agenda be approved, as amended.
Action: That the December 12, 2023 agenda be approved, as amended.
December 11, 2023
Approved Motion: That the October 30, 2023 Regular Board minutes be approved.
Action: October 30, 2023 Regular Board minutes were approved.
December 11, 2023
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) amend the November 14, 2023 Special Public Budget minutes under B.2. by adding • Other information or recommendations not presented at a working group will be presented for consideration at a regular Board meeting.
Action: The minutes were amended to reflect the motion.
December 11, 2023
Approved Motion: That the November 14, 2023 Special Public Budget Board minutes be approved, as amended.
Action: November 14, 2023 Special Public Budget Board minutes were approved as amended.
December 11, 2023
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) amend the November 27, 2023 Regular Board minutes under F. Question Period A: Chair Duncan stated that the Board of Education holds Board meetings as needed in order to carefully consider the Board’s business. The Board does not hesitate to call additional meetings as needed in order to ensure that we have enough time to do our due diligence with respect to our business. Staff provided a Section 72 memo available under E.2. of the November agenda.
Action: The minutes were amended to reflect the motion.
December 11, 2023
Approved Motion: That the November 27, 2023 Regular Board minutes be approved, as amended.
Action: Minutes were approved and posted on the District website.
December 11, 2023
Approved Motion: That the election ballots/text messages be destroyed.
Action: election ballots/text messages were destroyed.
December 11, 2023
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) refer Draft Policy 6163.1 Learning Resources to the Policy Sub-Committee for further development, AND FURTHER Any recommendations will come to the Education Policy and Directions Committee meeting no later than February 2024.
Action: Draft Policy 6163.1 Learning Resources was referred to the Policy Sub-Committee for further development, AND FURTHER Any recommendations will come to the Education Policy and Directions Committee meeting no later than February 2024.
December 11, 2023
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) approve revised Policy 8400 Whistleblower Protection and accept Administrative Regulation 8400 Whistleblower Protection.
Action: revised Policy 8400 Whistleblower Protection and accepted Administrative Regulation 8400 Whistleblower Protection have been posted on the District website.
December 11, 2023
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) receive the Superintendent's report as presented.
Action: That the Board of Education of School District No. 61 (Greater Victoria) receive the Superintendent's report as presented.
December 11, 2023
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) receive the Secretary-Treasurer's report as presented.
Action: That the Board of Education of School District No. 61 (Greater Victoria) receive the Secretary-Treasurer's report as presented.
November 27, 2023
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) direct the Chair to reach out to the Friends of Bowker Creek to set up a mutual time to meet to discuss the letter.
Action: Chair to reach out to the Friends of Bowker Creek to set up a mutual time to meet to discuss the letter.
November 27, 2023
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) direct the Superintendent to incorporate provincial and local reporting data releases into the corresponding month of the Board Work Plan including but not limited to the HAWD report in December and the EDI or MDI in February-March.
Action: Superintendent to incorporate provincial and local reporting data releases into the corresponding month of the Board Work Plan including but not limited to the HAWD report in December and the EDI or MDI in February-March.
November 27, 2023
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) approve the 2024-2025 Budget Process and schedule.
Action: 2024-2025 Budget Process and schedule was approved.
November 27, 2023
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) direct the Board Chair and a Trustee of her choice to work with the Superintendent to further develop Draft Regulation 5128 International Student Enrollment and bring back to the December 11, 2023 Board of Education meeting.
Action: Board Chair and a Trustee of her choice to work with the Superintendent to further develop Draft Regulation 5128 International Student Enrollment and bring back to the December 11, 2023 Board of Education meeting.
November 27, 2023
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) accept Administrative Regulations 1161.2 Privacy Management Program, 1161.3 Privacy Impact Assessments and 1161.4 Critical Incident and Privacy Breach as presented on November 27, 2023. AND FURTHER, Direct the Superintendent to bring the Administrative Regulations to the Board of Education for review within one year at the Operations Policy and Planning meeting in November 2024.
Action: Administrative Regulations 1161.2 Privacy Management Program, 1161.3 Privacy Impact Assessments and 1161.4 Critical Incident and Privacy Breach were accepted and will be posted on the District website. Superintendent to bring the Administrative Regulations to the Board of Education for review within one year at the Operations Policy and Planning meeting in November 2024
November 27, 2023
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) approve draft Policy 1450 Scent Sensitive Workplace.
Action: Policy 1450 Scent Sensitive Workplace was approved and posted to the District website.
November 27, 2023
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) receive the Superintendent's report as presented.
Action: That the Board of Education of School District No. 61 (Greater Victoria) receive the Superintendent's report as presented.
November 27, 2023
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) receive the Secretary-Treasurer's report as presented.
Action: That the Board of Education of School District No. 61 (Greater Victoria) receive the Secretary-Treasurer's report as presented.
November 27, 2023
Approved Motion: "That the Board of Education of School District No. 61 (Greater Victoria) Caledonia Electrical Distribution and Telecommunication Transmission Disposal (Right-of-Way) of Real Property Bylaw 24-01, being a bylaw to grant a Statutory Right-of-Way to BC Hydro and TELUS on the Caledonia Redevelopment property beside Victoria High School legally described as PID: 031-731-848, Lot A, Sections 50 and 53 Spring Ridge, Victoria City, District Plan EPP88786 in respect of civil infrastructure associated with the underground distribution of electricity by BC Hydro and telecommunications and data transmission by TELUS and related works: Read a first time the 14th day of November, 2023; Read a second time the 14th day of November, 2023; Read a third time, passed and adopted this 27th day of November, 2023; and that the Secretary-Treasurer and the Board Chair be authorized to execute and seal this bylaw on behalf of the Board."
Action: Secretary-Treasurer and the Board Chair were authorized to execute and seal this bylaw on behalf of the Board
November 27, 2023
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) move the approved motion “That the Board of Education of School District No. 61 (Greater Victoria) approve the proposed Five-Year Capital Plan (School Food Infrastructure Program) for 2023-2024, as provided on the Five-Year Capital Plan Summary for 2023-2024.” and the voting results to the public.
Action: Board of Education of School District No. 61 (Greater Victoria) approved the proposed Five-Year Capital Plan (School Food Infrastructure Program) for 2023-2024, as provided on the Five-Year Capital Plan Summary for 2023-2024.
November 27, 2023
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) direct the Chair to report out the following at the November 2023 Regular Board meeting: The agreement for purchase and sale with Vic Hospice for 1.28 acres on Richmond Road was mutually terminated.
Action: The agreement for purchase and sale with Vic Hospice for 1.28 acres on Richmond Road was mutually terminated.
October 30, 2023
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) direct the Superintendent to provide the Board with a report at the November 6, 2023 Education Policy and Directions committee meeting on the International Student Program including the current student enrollment levels which will be based on the availability of space in the immediate and projected future (at least three years), And FURTHER Include the capacity of each school (Elementary, Middle and Secondary), and at least three years of transfer data broken down by each of the Board of Education’s Student Enrollment Priorities.
Action: Superintendent to provide the Board with a report at the November 6, 2023 Education Policy and Directions committee meeting on the International Student Program including the current student enrollment levels which will be based on the availability of space in the immediate and projected future (at least three years), And FURTHER Include the capacity of each school (Elementary, Middle and Secondary), and at least three years of transfer data broken down by each of the Board of Education’s Student Enrollment Priorities.
October 30, 2023
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) approve recommended motions 1 to 5 from the October 23, 2023 Operations Policy and Planning Committee meeting.
Action: Recommended motions 1 to 5 from the October 23, 2023 Operations Policy and Planning Committee meeting were approved.
October 30, 2023
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) approve revised Policy 3170 Operating Surplus.
Action: Approved revised Policy 3170 Operating Surplus
October 30, 2023
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) accept the September 2023 Quarterly Financial Report as presented to the Audit Sub-Committee.
Action: That the Board of Education of School District No. 61 (Greater Victoria) accept the September 2023 Quarterly Financial Report as presented to the Audit Sub-Committee.
October 30, 2023
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) extend its support in principle until October 2025 for the proposed artificial turf field project at Spectrum Community School, at no cost to the Board; AND FURTHER THAT Staff be directed to update the Board once funding has been secured by the STAR Committee.
Action: That the Board of Education of School District No. 61 (Greater Victoria) extend its support in principle until October 2025 for the proposed artificial turf field project at Spectrum Community School, at no cost to the Board; AND FURTHER THAT Staff be directed to update the Board once funding has been secured by the STAR Committee.
October 30, 2023
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) direct the Facilities Ad Hoc Committee to provide the Board of Education with an update on progress in relation to implementation of the current Long Range Facilities Plan, and any recommendations for review to the Operations Policy and Planning Standing Committee; AND FURTHER THAT The Facilities Plan Ad Hoc Committee provide an update at the Operations Policy and Planning Standing Committee in February 2024.
Action: Facilities Ad Hoc Committee to provide the Board of Education with an update on progress in relation to implementation of the current Long Range Facilities Plan, and any recommendations for review to the Operations Policy and Planning Standing Committee; AND FURTHER THAT The Facilities Plan Ad Hoc Committee provide an update at the Operations Policy and Planning Standing Committee in February 2024.
October 30, 2023
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) direct the Policy Sub Committee to review Policy 5145 Police Questioning of Students in School and bring recommendations for the Board's consideration to the December 2023 Education Policy and Directions Standing Committee meeting.
Action: Policy Sub Committee to review Policy 5145 Police Questioning of Students in School and bring recommendations for the Board's consideration to the December 2023 Education Policy and Directions Standing Committee meeting.
October 30, 2023
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) approve revised Policy 8400 Whistleblower Protection and accept Administrative Regulation 8400 Whistleblower Protection.
Action: That the Board of Education of School District No. 61 (Greater Victoria) approve revised Policy 8400 Whistleblower Protection and accept Administrative Regulation 8400 Whistleblower Protection.
October 30, 2023
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) receive the Superintendent's report as presented.
Action: That the Board of Education of School District No. 61 (Greater Victoria) receive the Superintendent's report as presented.
October 30, 2023
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) receive the Secretary-Treasurer's report as presented.
Action: That the Board of Education of School District No. 61 (Greater Victoria) receive the Secretary-Treasurer's report as presented.
October 30, 2023
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) send Draft Policy 6163.1 Learning Resources to stakeholders and partners for feedback and bring back to the December 4, 2023 Education Policy and Directions committee meeting.
Action: Send Draft Policy 6163.1 Learning Resources to stakeholders and partners for feedback and bring back to the December 4, 2023 Education Policy and Directions committee meeting.
October 30, 2023
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) send Draft Policy 6163.1 Learning Resources to stakeholders and partners for feedback and bring back to the December 4, 2023 Education Policy and Directions committee meeting.
Action: Send Draft Policy 6163.1 Learning Resources to stakeholders and partners for feedback and bring back to the December 4, 2023 Education Policy and Directions committee meeting
October 30, 2023
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) amend New Policy XXXX International Student Enrollment. 3.9 The total annual international student enrollment, and the allocation of international student enrollment as a percentage of a school’s population will be reviewed by the Board of Education. The Superintendent will provide the Board with a bi-annual report in November and April on the International Student Program including the current student enrollment and any recommendations for future enrollment levels which will be based on the availability of space in the immediate and projected future (at least three years).
Action: New Policy XXXX International Student Enrollment was amended to include "The Superintendent will provide the Board with a bi-annual report in November and April on the International Student Program including the current student enrollment and any recommendations for future enrollment levels which will be based on the availability of space in the immediate and projected future (at least three years)" and remove "during the International Student Program annual reporting process."
October 30, 2023
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) approve New Policy XXXX International Student Enrollment as amended.
Action: New Policy XXXX International Student Enrollment approved as amended.
October 30, 2023
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) refer Draft Regulation XXXX International Student Enrollment to the Policy Sub-Committee for further development be brought back to the Education Policy and Directions committee meeting November 6, 2023.
Action: Draft Regulation XXXX International Student Enrollment was referred to the Policy Sub-Committee for further development be brought back to the Education Policy and Directions committee meeting November 6, 2023.
September 25, 2023
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) approve new Policy 5150 Sanctuary Schools.
Action: Board of Education approved new Policy 5150 Sanctuary Schools.
September 25, 2023
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) amend Draft New Policy XXXX International Student Enrollment, 3.0 Policy, 3.7 The Board of Education directs that prior to considering International School enrollment schools must make every reasonable effort to confirm that there is adequate space, educational programs, and instructional support available for school age children resident in the school district.
Action: Draft New Policy XXXX International Student Enrollment was amended.
September 25, 2023
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) amend Draft New Policy XXXX International Student Enrollment, 3.0 Policy, 3.3 The Board of Education acknowledges that marketing and recruiting activities are carried out to attract international students to the school district as described in the supporting regulation.
Action: Draft New Policy XXXX International Student Enrollment was amended.
September 25, 2023
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) refer the draft Policy XXXX International Education Enrollment and draft Regulation XXXX International Education Enrollment with the relevant additional data to the Education Policy and Directions Committee meeting October 16, 2023.
Action: Draft Policy XXXX International Education Enrollment and draft Regulation XXXX International Education Enrollment with the relevant additional data was referred to the Education Policy and Directions Committee meeting October 16, 2023.
September 25, 2023
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) direct the Policy Sub-Committee to review Policy 5123 Student Placement.
Action: Policy Sub-Committee to review Policy 5123 Student Placement
September 25, 2023
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) direct Policy Sub-Committee to review draft administrative regulations 1161.2 Privacy Management Program, 1161.3 Privacy Impact Assessments and 1161.4 Critical Incident and Privacy Breach.
Action: Policy Sub-Committee to review draft administrative regulations 1161.2 Privacy Management Program, 1161.3 Privacy Impact Assessments and 1161.4 Critical Incident and Privacy Breach.
September 25, 2023
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) adopt the Draft Climate Action Plan and annually review progress toward implementation of the Climate Action Plan.
Action: Draft Climate Action Plan adopted and annually review progress toward implementation of the Climate Action Plan.
September 25, 2023
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) approve the appropriation of $6,841,658 of the operating surplus as follows: 1) internally restricted $6,224,545, and 2) unrestricted (contingency) $617,113.
Action: That the Board of Education of School District No. 61 (Greater Victoria) approve the appropriation of $6,841,658 of the operating surplus as follows: 1) internally restricted $6,224,545, and 2) unrestricted (contingency) $617,113.
September 25, 2023
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) approve the Audited Financial Statements of School District No. 61 (Greater Victoria) for the year ended June 30, 2023; AND FURTHER that the Board Chair, the Superintendent and the Secretary-Treasurer be authorized to affix their signatures to the statements, where applicable, on behalf of the Board.
Action: That the Board of Education of School District No. 61 (Greater Victoria) approved the Audited Financial Statements of School District No. 61 (Greater Victoria) for the year ended June 30, 2023; AND FURTHER that the Board Chair, the Superintendent and the Secretary-Treasurer be authorized to affix their signatures to the statements, where applicable, on behalf of the Board.
September 25, 2023
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) approve the Multi-Year Financial Plan 2023-2026.
Action: Multi-Year Financial Plan 2023-2026 was approved.
September 25, 2023
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) approve the schedules as required by the Financial Information Act for the period July 1, 2022 to June 30, 2023; AND FURTHER that the approved schedules be posted to the District website.
Action: Financial Information Act for the period July 1, 2022 to June 30, 2023 schedules to be posted to the District website.
September 25, 2023
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) receive the Superintendent's report as presented.
Action: That the Board of Education of School District No. 61 (Greater Victoria) receive the Superintendent's report as presented.
September 25, 2023
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) approve the Enhancing Student Learning Annual Report 2023-2024, as presented.
Action: Enhancing Student Learning Annual Report 2023-2024 was approved.
September 25, 2023
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) approve the 2023-2024 School Plans as presented.
Action: The 2023-2024 School Plans were approved.
September 25, 2023
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) receive the Secretary-Treasurer's report as presented.
Action: That the Board of Education of School District No. 61 (Greater Victoria) receive the Secretary-Treasurer's report as presented.
September 25, 2023
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) approve Capital Bylaw No. 2023/24-CPSD61-02 Capital Plan 2023/24. WHEREAS in accordance with Section 142 of the School Act, the Board of Education of School District No. 61 (Greater Victoria) (hereinafter called the “Board”) has submitted a capital plan to the Minister of Education (hereinafter called the "Minister") and the Minister has approved the capital plan or has approved a capital plan with modifications, NOW THEREFORE in accordance with Section 143 of the School Act, the Board has prepared this Capital Bylaw and agrees to do the following: (a) Authorize the Secretary-Treasurer to execute a capital project funding agreement(s) related to the capital project(s) contemplated by the capital plan or the capital plan with modifications; (b) Upon ministerial approval to proceed, commence the capital project(s) and proceed diligently and use its best efforts to complete each capital project substantially as directed by the Minister; (c) Observe and comply with any order, regulation, or policy of the Minister as may be applicable to the Board or the capital project(s); and, (d) Maintain proper books of account, and other information and documents with respect to the affairs of the capital project(s), as may be prescribed by the Minister. NOW THEREFORE the Board enacts as follows: 1. The Capital Bylaw of the Board for the 2023/24 Capital Plan as approved by the Minister, to include the supported capital project(s) specified in the letter addressed to the Secretary-Treasurer and Superintendent, dated September 15, 2023, is hereby adopted. 2. This Capital Bylaw may be cited as School District No. 61 (Greater Victoria) Capital Bylaw No. 2023/24-CPSD61-02. Read a first time this 25th day of September, 2023.
Action: Read a first time.
September 25, 2023
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) approve Capital Bylaw No. 2023/24-CPSD61-02 Capital Plan 2023/24. WHEREAS in accordance with Section 142 of the School Act, the Board of Education of School District No. 61 (Greater Victoria) (hereinafter called the “Board”) has submitted a capital plan to the Minister of Education (hereinafter called the "Minister") and the Minister has approved the capital plan or has approved a capital plan with modifications, NOW THEREFORE in accordance with Section 143 of the School Act, the Board has prepared this Capital Bylaw and agrees to do the following: (e) Authorize the Secretary-Treasurer to execute a capital project funding agreement(s) related to the capital project(s) contemplated by the capital plan or the capital plan with modifications; (f) Upon ministerial approval to proceed, commence the capital project(s) and proceed diligently and use its best efforts to complete each capital project substantially as directed by the Minister; (g) Observe and comply with any order, regulation, or policy of the Minister as may be applicable to the Board or the capital project(s); and, (h) Maintain proper books of account, and other information and documents with respect to the affairs of the capital project(s), as may be prescribed by the Minister. NOW THEREFORE the Board enacts as follows: 3. The Capital Bylaw of the Board for the 2023/24 Capital Plan as approved by the Minister, to include the supported capital project(s) specified in the letter addressed to the Secretary-Treasurer and Superintendent, dated September 15, 2023, is hereby adopted. 4. This Capital Bylaw may be cited as School District No. 61 (Greater Victoria) Capital Bylaw No. 2023/24-CPSD61-02. Read a second time this 25th day of September, 2023.
Action: Read a second time.
September 25, 2023
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) agree to give all three readings of School District No. 61 (Greater Victoria) Capital Bylaw No. 2023/24-CPSD61-02 at the September 25, 2023 Board meeting.
Action: That the Board of Education of School District No. 61 (Greater Victoria) agree to give all three readings of School District No. 61 (Greater Victoria) Capital Bylaw No. 2023/24-CPSD61-02 at the September 25, 2023 Board meeting.
September 25, 2023
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) approve Capital Bylaw No. 2023/24-CPSD61-02 Capital Plan 2023/24. WHEREAS in accordance with Section 142 of the School Act, the Board of Education of School District No. 61 (Greater Victoria) (hereinafter called the “Board”) has submitted a capital plan to the Minister of Education (hereinafter called the "Minister") and the Minister has approved the capital plan or has approved a capital plan with modifications, NOW THEREFORE in accordance with Section 143 of the School Act, the Board has prepared this Capital Bylaw and agrees to do the following: (i) Authorize the Secretary-Treasurer to execute a capital project funding agreement(s) related to the capital project(s) contemplated by the capital plan or the capital plan with modifications; (j) Upon ministerial approval to proceed, commence the capital project(s) and proceed diligently and use its best efforts to complete each capital project substantially as directed by the Minister; (k) Observe and comply with any order, regulation, or policy of the Minister as may be applicable to the Board or the capital project(s); and, (l) Maintain proper books of account, and other information and documents with respect to the affairs of the capital project(s), as may be prescribed by the Minister. NOW THEREFORE the Board enacts as follows: 5. The Capital Bylaw of the Board for the 2023/24 Capital Plan as approved by the Minister, to include the supported capital project(s) specified in the letter addressed to the Secretary-Treasurer and Superintendent, dated September 15, 2023, is hereby adopted. 6. This Capital Bylaw may be cited as School District No. 61 (Greater Victoria) Capital Bylaw No. 2023/24-CPSD61-02. Read a third time this 25th day of September, 2023, and finally passed and adopted the 25th day of September, 2023.
Action: Read a third time this 25th day of September, 2023, and finally passed and adopted the 25th day of September, 2023
September 25, 2023
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) approve the proposed Five-Year Capital Plan (School Food Infrastructure Program) for 2024-2025, as provided on the Five-Year Capital Plan Summary for 2024-2025.
Action: That the Board of Education of School District No. 61 (Greater Victoria) approve the proposed Five-Year Capital Plan (School Food Infrastructure Program) for 2024-2025, as provided on the Five-Year Capital Plan Summary for 2024-2025.
June 19, 2023
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) refer new Policy 5150 Sanctuary Schools to the Policy Sub-Committee to consider the new feedback received and bring it back to the September 2023 Education Policy and Directions Committee Meeting.
Action: New Policy 5150 Sanctuary Schools was referred to the Policy Sub-Committee to consider the new feedback received and bring it back to the September 2023 Education Policy and Directions Committee Meeting.
June 19, 2023
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) refer the draft Policy XXXX International Education Enrollment to the Policy Sub-Committee for further development and consultation and bring it back to the September 2023 Education Policy and Directions Committee Meeting.
Action: Draft Policy XXXX International Education Enrollment was referred to the Policy Sub-Committee for further development and consultation and bring it back to the September 2023 Education Policy and Directions Committee Meeting.
June 19, 2023
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) approve for submission to the Ministry of Education, the 2024-2025 Capital Plan, as it relates to Major Capital Projects.
Action: Submit to the Ministry of Education, the 2024-2025 Capital Plan, as it relates to Major Capital Projects.
June 19, 2023
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) approve for submission to the Ministry of Education, the 2024-2025 Capital Plan, as it relates to Minor Capital Projects.
Action: Submit to the Ministry of Education, the 2024-2025 Capital Plan, as it relates to Minor Capital Projects.
June 19, 2023
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) approve revised Policy 1161 Freedom of Information and Protection of Privacy, as amended.
Action: That the Board of Education of School District No. 61 (Greater Victoria) approve revised Policy 1161 Freedom of Information and Protection of Privacy, as amended.
June 19, 2023
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) refer draft Policy XXXX Scent Sensitive Workplace to rights holders and stakeholders for feedback and return comments and recommendations not later than the November 2023 Operations Policy and Planning Committee meeting.
Action: Draft Policy XXXX Scent Sensitive Workplace was referred to rights holders and stakeholders for feedback and return comments and recommendations not later than the November 2023 Operations Policy and Planning Committee meeting.
June 19, 2023
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) accept the Climate Change Accountability Report.
Action: That the Board of Education of School District No. 61 (Greater Victoria) accept the Climate Change Accountability Report.
June 19, 2023
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) receive the Superintendent’s report as presented.
Action: That the Board of Education of School District No. 61 (Greater Victoria) receive the Superintendent’s report as presented.
June 19, 2023
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) approve the revised 2023-2024 Board of Education and Standing Committee meeting dates.
Action: That the Board of Education of School District No. 61 (Greater Victoria) approve the revised 2023-2024 Board of Education and Standing Committee meeting dates.
June 19, 2023
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) receive the Secretary-Treasurer’s report as presented.
Action: That the Board of Education of School District No. 61 (Greater Victoria) receive the Secretary-Treasurer’s report as presented.
May 31, 2023
Approved Motion: Add three Community Presentations under A.3. A.3.c. Mark Jenkins A.3.d. Matt Christie A.3.e. Elaine Ho
Action: Three Community Presentations were added under A.3. A.3.c. Mark Jenkins A.3.d. Matt Christie A.3.e. Elaine Ho
May 31, 2023
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) direct the Superintendent to end the SPLO Program; AND FURTHER the Superintendent will ensure that protocols are established in relation to the following matters: school emergencies, lockdowns, critical incidents, Violent Threat Risk Assessments and ongoing District tracking of all student interactions with Police while in the care of the Board of Education; AND FURTHER The Superintendent will provide the Board of Education with a list of the services no longer provided by SPLOs and suggestions for service provision moving forward.
Action: Superintendent to end the SPLO Program; AND FURTHER the Superintendent will ensure that protocols are established in relation to the following matters: school emergencies, lockdowns, critical incidents, Violent Threat Risk Assessments and ongoing District tracking of all student interactions with Police while in the care of the Board of Education; AND FURTHER The Superintendent will provide the Board of Education with a list of the services no longer provided by SPLOs and suggestions for service provision moving forward.
May 31, 2023
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) direct the Board Chair to write to the Minister of Education and Child Care and the Minister of Public Safety and Solicitor General urging them to immediately commission research into the impacts of SPLO programs on K-12 students in BC.
Action: Board Chair to write to the Minister of Education and Child Care and the Minister of Public Safety and Solicitor General urging them to immediately commission research into the impacts of SPLO programs on K-12 students in BC.
May 31, 2023
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) direct the Board Chair to write to the Minister of Education and Child Care and the Premier requesting that the provincial government commit to adequate ongoing funding for civilian alternatives to SPLOs such as civilian coaches, youth and family counsellors, social workers, substance use educators, restorative justice initiatives, etc.- so that all school districts have adequate resources to deliver necessary services through the education system utilizing appropriately trained, certified and regulated professionals.
Action: Board Chair to write to the Minister of Education and Child Care and the Premier requesting that the provincial government commit to adequate ongoing funding for civilian alternatives to SPLOs such as civilian coaches, youth and family counsellors, social workers, substance use educators, restorative justice initiatives, etc.- so that all school districts have adequate resources to deliver necessary services through the education system utilizing appropriately trained, certified and regulated professionals.
May 29, 2023
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) dissolve the Indigenous Education Ad Hoc Committee.
Action: The Indigenous Education Ad Hoc Committee is dissolved.
May 29, 2023
Approved Motion: That the motion “That the Board of Education of School District No. 61 (Greater Victoria) refer Draft Policy 5150 Sanctuary Schools with suggested amendments to the May 29, 2023 Board of Education meeting. AND FURTHER Provide a copy of the Draft Policy 5150 Sanctuary Schools to Rightsholders, stakeholders and relevant District staff inviting comment in advance of the May 29, 2023 Board of Education meeting.” be referred to the June 12, 2023 Operations Policy and Planning Committee Meeting. "
Action: Draft Policy 5150 Sanctuary Schools was referred to the June 12, 2023 Operations Policy and Planning Committee Meeting.
May 29, 2023
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) consider the School Police Liaison Officer Program Review Ad Hoc Committee report at a Special Board Meeting to be scheduled in May 2023.
Action: A Special Board Meeting was scheduled May 31, 2023.
May 29, 2023
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) refer revised Policy 1161 to the Policy Sub Committee and provide an update at the June 12, 2023 Operations Policy and Planning Committee meeting.
Action: Policy 1161 referred to the Policy Sub Committee and provide an update at the June 12, 2023 Operations Policy and Planning Committee meeting.
May 29, 2023
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) approve the 2022-2023 Audit Planning Report as presented to the Audit Committee.
Action: 2022-2023 Audit Planning Report approved.
May 29, 2023
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) accept the March 2023 Quarterly Financial Report as presented to the Audit Committee.
Action: March 2023 Quarterly Financial Report approved.
May 29, 2023
Approved Motion: That the Board of Education of School District No. 61 (Great Victoria) receive the Superintendent’s report as presented.
Action: Superintendent’s report approved.
May 29, 2023
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) approve the 2023-2024 Board of Education and Standing Committee meeting dates.
Action: 2023-2024 Board of Education and Standing Committee meeting dates approved.
May 29, 2023
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) receive the Secretary-Treasurer’s report as presented.
Action: Secretary-Treasurer’s report approved.
May 29, 2023
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) amend the April 6, 2023 motion adopted by the Board which provided that the Board fund elementary strings with up to six schools having strings as prep at a cost of $205,351 by removing the staff recommendation for elementary strings of $91,675 and taking the shortfall from the Contingency.
Action: The Board of Education of School District No. 61 (Greater Victoria) amended the April 6, 2023 motion adopted by the Board which provided that the Board fund elementary strings with up to six schools having strings as prep at a cost of $205,351 by removing the staff recommendation for elementary strings of $91,675 and taking the shortfall from the Contingency.
April 24, 2023
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) makes available to the public, via the District website, the schedules of fees that have been approved by the Parents’ Advisory Council for the school where the Board proposes to offer specialty academies.
Action: School District No. 61 (Greater Victoria) makes available to the public, via the District website, the schedules of fees that have been approved by the Parents’ Advisory Council for the school where the Board proposes to offer specialty academies.
April 24, 2023
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) receive the Secretary-Treasurer's report as presented.
Action: Motion Carried Unanimously
April 24, 2023
Approved Motion: "That the Board of Education of School District No. 61 (Greater Victoria) approve Capital Bylaw No. 2023/24-CPSD61-01 Capital Plan 2023/24. WHEREAS in accordance with Section 142 of the School Act, the Board of Education of School District No. 61 (Greater Victoria) (hereinafter called the “Board”) has submitted a capital plan to the Minister of Education (hereinafter called the ""Minister"") and the Minister has approved the capital plan or has approved a capital plan with modifications, NOW THEREFORE in accordance with Section 143 of the School Act, the Board has prepared this Capital Bylaw and agrees to do the following: (a) Authorize the Secretary-Treasurer to execute a capital project funding agreement(s) related to the capital project(s) contemplated by the capital plan or the capital plan with modifications; (b) Upon ministerial approval to proceed, commence the capital project(s) and proceed diligently and use its best efforts to complete each capital project substantially as directed by the Minister; (c) Observe and comply with any order, regulation, or policy of the Minister as may be applicable to the Board or the capital project(s); and, (d) Maintain proper books of account, and other information and documents with respect to the affairs of the capital project(s), as may be prescribed by the Minister. NOW THEREFORE the Board enacts as follows: 1. The Capital Bylaw of the Board for the 2023/24 Capital Plan as approved by the Minister, to include the supported capital project(s) specified in the letter addressed to the Secretary-Treasurer and Superintendent, dated March 9, 2023, is hereby adopted. 2. This Capital Bylaw may be cited as School District No. 61 (Greater Victoria) Capital Bylaw No. 2023/24-CPSD61-01. Read a first time this 24th day of April, 2023;"
Action: Motion Carried Unanimously
April 24, 2023
Approved Motion: "That the Board of Education of School District No. 61 (Greater Victoria) approve Capital Bylaw No. 2023/24-CPSD61-01 Capital Plan 2023/24. WHEREAS in accordance with Section 142 of the School Act, the Board of Education of School District No. 61 (Greater Victoria) (hereinafter called the “Board”) has submitted a capital plan to the Minister of Education (hereinafter called the ""Minister"") and the Minister has approved the capital plan or has approved a capital plan with modifications, NOW THEREFORE in accordance with Section 143 of the School Act, the Board has prepared this Capital Bylaw and agrees to do the following: (e) Authorize the Secretary-Treasurer to execute a capital project funding agreement(s) related to the capital project(s) contemplated by the capital plan or the capital plan with modifications; (f) Upon ministerial approval to proceed, commence the capital project(s) and proceed diligently and use its best efforts to complete each capital project substantially as directed by the Minister; (g) Observe and comply with any order, regulation, or policy of the Minister as may be applicable to the Board or the capital project(s); and, (h) Maintain proper books of account, and other information and documents with respect to the affairs of the capital project(s), as may be prescribed by the Minister. NOW THEREFORE the Board enacts as follows: 3. The Capital Bylaw of the Board for the 2023/24 Capital Plan as approved by the Minister, to include the supported capital project(s) specified in the letter addressed to the Secretary-Treasurer and Superintendent, dated March 9, 2023, is hereby adopted. 4. This Capital Bylaw may be cited as School District No. 61 (Greater Victoria) Capital Bylaw No. 2023/24-CPSD61-01. Read a second time this 24th day of April, 2023."
Action: Motion Carried Unanimously
April 24, 2023
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) agree to give all three readings of School District No. 61 (Greater Victoria) Capital Bylaw No. 2023/24-CPSD61-01 at the April 24, 2023 Board meeting.
Action: Motion Carried Unanimously
April 24, 2023
Approved Motion: "That the Board of Education of School District No. 61 (Greater Victoria) approve Capital Bylaw No. 2023/24-CPSD61-01 Capital Plan 2023/24. WHEREAS in accordance with Section 142 of the School Act, the Board of Education of School District No. 61 (Greater Victoria) (hereinafter called the “Board”) has submitted a capital plan to the Minister of Education (hereinafter called the ""Minister"") and the Minister has approved the capital plan or has approved a capital plan with modifications, NOW THEREFORE in accordance with Section 143 of the School Act, the Board has prepared this Capital Bylaw and agrees to do the following: (i) Authorize the Secretary-Treasurer to execute a capital project funding agreement(s) related to the capital project(s) contemplated by the capital plan or the capital plan with modifications; (j) Upon ministerial approval to proceed, commence the capital project(s) and proceed diligently and use its best efforts to complete each capital project substantially as directed by the Minister; (k) Observe and comply with any order, regulation, or policy of the Minister as may be applicable to the Board or the capital project(s); and, (l) Maintain proper books of account, and other information and documents with respect to the affairs of the capital project(s), as may be prescribed by the Minister. NOW THEREFORE the Board enacts as follows: 5. The Capital Bylaw of the Board for the 2023/24 Capital Plan as approved by the Minister, to include the supported capital project(s) specified in the letter addressed to the Secretary-Treasurer and Superintendent, dated March 9, 2023, is hereby adopted. 6. This Capital Bylaw may be cited as School District No. 61 (Greater Victoria) Capital Bylaw No. 2023/24-CPSD61-01. Read a third time this 24th day of April, 2023, and finally passed and adopted the 24th day of April, 2023."
Action: Motion Carried Unanimously
April 24, 2023
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) amend the following Section 72 Reports: G.2. Record of In-Camera Board of Education Meeting – March 13, 2023 Replace the item Strategic plan with the item Budget G.7 Record of Special In-Camera Board of Education Meeting – April 4, 2023 Replace the item Strategic plan with the item Budget G.8. Record of Special In-Camera Board of Education Meeting – April 5, 2023 Replace the item Strategic plan with the item Budget G.9 Record of Special In-Camera Board of Education Meeting – April 17, 2023 Replace the item Strategic plan with the item Property
Action: Motion Carried Unanimously
April 24, 2023
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) add the following items to the Board Work Plan: i. Each December conduct an annual review of Appeal Bylaw 9331.1 which aligns with the Board’s obligation to review both the Appeal Bylaw and the associated feedback forms. ii. Each May review Ad Hoc Committees that may need to be concluded via Board motion. iii. Each June Trustees will provide the Board with a report pertaining to their work on Ad Hoc Committees during the year.
Action: Add to the Board Work Plan: i. Each December conduct an annual review of Appeal Bylaw 9331.1 which aligns with the Board’s obligation to review both the Appeal Bylaw and the associated feedback forms. ii. Each May review Ad Hoc Committees that may need to be concluded via Board motion. iii. Each June Trustees will provide the Board with a report pertaining to their work on Ad Hoc Committees during the year.
April 24, 2023
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) direct the Policy Sub Committee to recommend a policy and regulation on international student enrollment with particular reference to the Surrey School District policy and regulation; AND FURTHER Present the recommendations to the Education Policy and Directions Standing Committee in June 2023.
Action: Policy Sub Committee to recommend a policy and regulation on international student enrollment with particular reference to the Surrey School District policy and regulation; AND FURTHER Present the recommendations to the Education Policy and Directions Standing Committee in June 2023.
April 24, 2023
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) direct the Board Chair to write to the Minister of Education and Child Care, Minister of Finance and Premier advocating for additional funding.
Action: Board Chair to write to the Minister of Education and Child Care, Minister of Finance and Premier advocating for additional funding.
April 24, 2023
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) receive the Superintendent's report as presented.
Action: Motion Carried Unanimously
April 24, 2023
Approved Motion: "That the Board of Education of School District No. 61 (Greater Victoria) approve the 2023/2024 and 2024/2025 school calendars. 2023/2024 School Calendar* School Opening September 5, 2023 First non-instructional day September 22, 2023 National Day for Truth and Reconciliation October 2, 2023 Thanksgiving October 9, 2023 Second non-instructional day October 20, 2023 (Province wide) Remembrance Day November 13, 2023 Third non-instructional day November 20, 2023 Schools close for Winter vacation December 22, 2023 Schools re-open after Winter vacation January 8, 2024 Fourth non-instructional day February 16, 2024 Family Day February 19, 2024 Schools close for Spring vacation March 15, 2024 Schools re-open after Spring vacation April 3, 2024 Good Friday March 29, 2024 Easter Monday April 1, 2024 Fifth non-instructional day May 17, 2024 Victoria Day May 20, 2024 Administrative Day and School Closing June 28, 2024 • Sixth non-instructional day to be chosen by each school 2024/2025 School Calendar* School Opening September 3, 2024 First non-instructional day September 23, 2024 National Day for Truth and Reconciliation September 30, 2024 Thanksgiving October 14, 2024 Second non-instructional day October 25, 2024 (Province wide) Remembrance Day November 11, 2024 Third non-instructional day November 22, 2024 Schools close for Winter vacation December 20, 2024 Schools re-open after Winter vacation January 6, 2025 Fourth non-instructional day February 14, 2025 Family Day February 17, 2025 Schools close for Spring vacation March 14, 2025 Schools re-open after Spring vacation March 31, 2025 Good Friday April 18, 2025 Easter Monday April 21, 2025 Fifth non-instructional day May 16, 2025 Victoria Day May 19, 2025 Administrative Day and School Closing June 27, 2025 • Sixth non-instructional day to be chosen by each school"
Action: Motion Carried Unanimously
April 6, 2023
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) reduce the International Student Program (ISP) labour settlement funding by the remaining 2/3 balance in the amount of $345,353 (for a total reduction of $518,030) to be reallocated to fund five FTE Elementary and Middle School custodians with 5am starts for an additional $137,767 (for a total addition of $346,129), and a total of $226,450 to be allocated to fund Middle school music, and Middle school music would remain with a reduction of $18,864 with the shortfall of $18,864 to be taken from the Contingency.
Action: Motion was amended to remove - and Middle school music would remain with a reduction of $18,864
April 6, 2023
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) reduce the International Student Program (ISP) labour settlement funding by the remaining 2/3 balance in the amount of $345,353 (for a total reduction of $518,030) to be reallocated to fund five FTE Elementary and Middle School custodians with 5am starts for an additional $137,767 (for a total addition of $346,129), and a total of $226,450 to be allocated to fund Middle school music, with the shortfall of $18,864 to be taken from the Contingency.
Action: Motion Carried Unanimously
April 6, 2023
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) fund elementary strings with six schools having strings as prep at a cost of $205,351 by removing the staff recommendation for elementary strings of $91,675 and taking the shortfall of $113,676 from the Contingency.
Action: Motion Carried Unanimously
April 6, 2023
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) reduce the budget by $10,000 for Trustee Professional Development and Travel for the 2023-2024 school year and add the savings into the Contingency.
Action: Motion Carried Unanimously
April 6, 2023
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) end its membership with the British Columbia School Trustees Association (BCSTA) as soon as possible for the 2023-2024 school year for a savings of $61,660 to be added into the Contingency.
Action: Motion Carried
April 6, 2023
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) reduce the Communications and Community Engagement department budget by a total of $126,007 and add the additional $46,269 savings into the Contingency.
Action: Motion Carried Unanimously
April 6, 2023
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) add $64,172 to fund ECE or EA positions at the Primary (K-3) level at five equity seeking schools and take the shortfall from the Contingency.
Action: Motion Carried Unanimously
April 6, 2023
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) direct the Superintendent to remove the 0.10 FTE reduction to SJ Burnside administrative time for a savings of $12,834 and fund it from the Contingency.
Action: Motion Carried Unanimously
April 6, 2023
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) add $48,000 to the budget for Mental Health Professional Development and take the shortfall from the Contingency.
Action: Motion Carried Unanimously
April 6, 2023
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) further reduce the Communications and Community Engagement department services and supplies budget by $20,000 $13,000 and add the savings to the Contingency.
Action: Motion was amended to remove $20,000 and replace it with $13,000
April 6, 2023
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) further reduce the Communications and Community Engagement department services and supplies budget by $13,000 and add the savings to the Contingency.
Action: Motion Carried Unanimously
April 6, 2023
Approved Motion: "That the Board of Education of School District No. 61 (Greater Victoria) 2023-2024 Annual Budget Bylaw in the amount of $300,728,210 be: Read a first time the 6th day of April, 2023."
Action: Motion Carried Unanimously
April 6, 2023
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) 2023-2024 Annual Budget Bylaw in the amount of $300,728,210 be: Read a second time the 6th day of April, 2023.
Action: Motion Carried Unanimously
April 6, 2023
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) agree to give all three readings of the 2023-2024 Annual Budget Bylaw at the Open Board meeting on April 6, 2023.
Action: Motion Carried Unanimously
April 6, 2023
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) 2023-2024 Annual Budget Bylaw in the amount of $300,728,210 be: Read a third time, passed and adopted, the 6th day of April, 2023. And that the Secretary-Treasurer and Board Chair be authorized to sign, seal and execute this bylaw on behalf of the Board.
Action: Motion Carried Unanimously
April 4, 2023
Approved Motion: That the motion “That the Board of Education of School District No. 61 (Greater Victoria) 2023-2024 Annual Budget Bylaw in the amount of $298,348,303 be: Read a first time the 04 day of April, 2023.” Be tabled to the April 6, 2023 Special Board Budget meeting.
Action: Motion was tabled to the April 6, 2023 Special Board Budget Meeting
April 4, 2023
Approved Motion: That the motion “That the Board of Education of School District No. 61 (Greater Victoria) 2023-2024 Annual Budget Bylaw in the amount of $298,348,303 be: Read a second time the 4th day of April, 2023.” Be tabled to the April 6, 2023 Special Board Budget meeting.
Action: Motion was tabled to the April 6, 2023 Special Board Budget Meeting
March 13, 2023
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) direct the Policy Sub Committee to consider the Sanctuary School policy proposal submitted at the 6 March 2023 Education Policy and Directions Committee by reference to Sanctuary School policies implemented by other School Districts in BC and relevant provincial policy; AND FURTHER Provide recommendations to the Board though the Education Policy and Directions Committee by the May 2023 meeting.
Action: Policy Sub Committee to consider the Sanctuary School policy proposal submitted at the 6 March 2023 Education Policy and Directions Committee by reference to Sanctuary School policies implemented by other School Districts in BC and relevant provincial policy; AND FURTHER Provide recommendations to the Board though the Education Policy and Directions Committee by the May 2023 meeting.
March 13, 2023
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) direct the Policy Sub-committee to examine and review the process and guidelines in place for Program Accreditation and Evaluation (reviews) relating to provisions made in Policy and Regulations 6162.8 and provide recommendations to the Board through the Education Policy and Directions Committee for any necessary additions or changes.
Action: Policy Sub-committee to examine and review the process and guidelines in place for Program Accreditation and Evaluation (reviews) relating to provisions made in Policy and Regulations 6162.8 and provide recommendations to the Board through the Education Policy and Directions Committee for any necessary additions or changes.
March 13, 2023
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) direct the Policy Sub Committee to examine and review the process and guidelines in place for Consultation relating to provisions made in Policy and Regulation 1163 and provide recommendations to the Board through the Education Policy and Directions Committee for any necessary additions or changes.
Action: Policy Sub Committee to examine and review the process and guidelines in place for Consultation relating to provisions made in Policy and Regulation 1163 and provide recommendations to the Board through the Education Policy and Directions Committee for any necessary additions or changes.
March 13, 2023
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) adopt the Policy Sub-Committee Terms of Reference, as amended.
Action: None
March 13, 2023
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) receive the Superintendent's report as presented.
Action: None
March 13, 2023
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) receive the Secretary-Treasurer's report as presented.
Action: None
March 13, 2023
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) direct the Superintendent to implement a District wide discretionary spending freeze for the remainder of the 2022-23 financial year effective immediately.
Action: Superintendent to implement a District wide discretionary spending freeze for the remainder of the 2022-23 financial year effective immediately.
March 13, 2023
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) direct the Superintendent for the 2023-2024 school year to work with families to ensure every effort is made to place the 192 waitlisted students in schools that meet their needs and follows the rules set out in the District student enrollment priorities.
Action: Superintendent for the 2023-2024 school year to work with families to ensure every effort is made to place the 192 waitlisted students in schools that meet their needs and follows the rules set out in the District student enrollment priorities.
February 27, 2023
Approved Motion: That the June 22, 2022 Regular Board minutes be approved with the following amendment. Under F. Question Period add the following question from the public: Q. In the past two months, the district has spent close to $200,000 on legal fees while the Supreme Court heard the recently concluded case involving two suspended trustees. In this case, does the board agree that the decision to pursue legal action against trustees was both optional and avoidable, and can the board explain why it opted to litigate this case at its students' expense instead of investing the district's resources into programs that benefit students more directly (such as music programming, custodial staffing, and so on)? Question was ruled out of order by the Board Chair Ryan Painter.
Action: June 22, 2023 Board meeting minutes were amended and updated.
February 27, 2023
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) approve the International student fees for the 2023-2024 school year.
Action: No action required.
February 27, 2023
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) direct the Chair to write a letter to the Ministry of Education and childcare advocating for the funding to allow teachers time to plan, collaborate and learn together, as well as provide the resources, to deliver the new Indigenous Grad requirements (courses) successfully.
Action: Chair to write a letter to the Ministry of Education and childcare advocating for the funding to allow teachers time to plan, collaborate and learn together, as well as provide the resources, to deliver the new Indigenous Grad requirements (courses) successfully.
February 27, 2023
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) approve the posting of the following 2023/2024 and 2024/2025 school calendars on the School District’s website for a period of one month: 2023/2024 School Calendar* School Opening September 5, 2023 First non-instructional day September 22, 2023 National Day for Truth and Reconciliation October 2, 2023 Thanksgiving October 9, 2023 Second non-instructional day October 20, 2023 (Province wide) Remembrance Day November 13, 2023 Third non-instructional day November 20, 2023 Schools close for Winter vacation December 22, 2023 Schools re-open after Winter vacation January 8, 2024 Fourth non-instructional day February 16, 2024 Family Day February 19, 2024 Schools close for Spring vacation March 15, 2024 Schools re-open after Spring vacation April 3, 2024 Good Friday March 29, 2024 Easter Monday April 1, 2024 Fifth non-instructional day May 17, 2024 Victoria Day May 20, 2024 Administrative Day and School Closing June 28, 2024 • Sixth non-instructional day to be chosen by each school 2024/2025 School Calendar* School Opening September 3, 2024 First non-instructional day September 23, 2024 National Day for Truth and Reconciliation September 30, 2024 Thanksgiving October 14, 2024 Second non-instructional day October 25, 2024 (Province wide) Remembrance Day November 11, 2024 Third non-instructional day November 22, 2024 Schools close for Winter vacation December 20, 2024 Schools re-open after Winter vacation January 6, 2025 Fourth non-instructional day February 14, 2025 Family Day February 17, 2025 Schools close for Spring vacation March 14, 2025 Schools re-open after Spring vacation March 31, 2025 Good Friday April 18, 2025 Easter Monday April 21, 2025 Fifth non-instructional day May 16, 2025 Victoria Day May 19, 2025 Administrative Day and School Closing June 27, 2025 • Sixth non-instructional day to be chosen by each school
Action: Calendars will be posted on the district site for one month.
February 27, 2023
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) accept the December 2022 Quarterly Financial Report as presented to the Audit Committee.
Action: None.
February 27, 2023
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) receive the Superintendent's report as presented.
Action: None.
February 27, 2023
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) receive the Secretary-Treasurer's report as presented.
Action: None.
February 27, 2023
Approved Motion: That the School District No. 61 (Greater Victoria) 2022-2023 Amended Annual Budget Bylaw in the amount of $289,487,489 be: Read a first time the 27th day of February, 2023.
Action: None.
February 27, 2023
Approved Motion: That the School District No. 61 (Greater Victoria) 2022-2023 Amended Annual Budget Bylaw in the amount of $289,487,489 be: Read a second time the 27th day of February, 2023.
Action: None.
February 27, 2023
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) agree to give all three readings of the 2022-2023 Amended Annual Budget Bylaw at the Regular Board meeting on February 27, 2023.
Action: None.
February 27, 2023
Approved Motion: That the School District No. 61 (Greater Victoria) 2022-2023 Amended Annual Budget Bylaw in the amount of $289,487,489 be: Read a third time, passed and adopted the 27th day of February, 2023; And that the Secretary-Treasurer and the Board Chair be authorized be authorized to sign, seal and execute this Bylaw on behalf of the Board.
Action: Secretary-Treasurer and the Board Chair to sign, seal and execute this Bylaw on behalf of the Board.
January 30, 2023
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) Refer B.1. December 13, 2022, GVTA to SD61, Indigenous Graduation Requirement letter to the February 6, 2023 Education Policy and Directions Committee meeting.
Action: Refer B.1. December 13, 2022, GVTA to SD61, Indigenous Graduation Requirement letter to the February 6, 2023 Education Policy and Directions Committee meeting.
January 30, 2023
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) direct the Chair to write a letter to the Province on behalf of the Board expressing support for an EA Standards of Practice (as stated in the letter from VCPAC on December 5, 2022).
Action: Chair to write a letter to the Province on behalf of the Board expressing support for an EA Standards of Practice (as stated in the letter from VCPAC on December 5, 2022).
January 30, 2023
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) direct the Superintendent to work with Victoria Confederation of Parent Advisory Councils (VCPAC) to develop a communication protocol to support the parents' advisory councils (PAC) to communicate with PAC members in their school communities.
Action: Superintendent to work with Victoria Confederation of Parent Advisory Councils (VCPAC) to develop a communication protocol to support the parents' advisory councils (PAC) to communicate with PAC members in their school communities.
January 30, 2023
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) direct the Superintendent to hire and dispatch up to ten (10) additional CUPE 382 custodial employees for the remainder of the 2022-2023 school year, and allocate budget to the custodial relief account to a maximum of $209,068 subject to the availability of budget in the 2022-2023 amended annual budget process, AND FURTHER to commence conversations with CUPE 382 regarding custodial service levels for the 2023-2024 school year, and any potential efficiencies, AND FURTHER to recommend custodial service levels for the 2023-2024 school year, including budget implications, for consideration in the 2023-2024 annual budget process.
Action: Superintendent to hire and dispatch up to ten (10) additional CUPE 382 custodial employees for the remainder of the 2022-2023 school year, and allocate budget to the custodial relief account to a maximum of $209,068 subject to the availability of budget in the 2022-2023 amended annual budget process, AND FURTHER to commence conversations with CUPE 382 regarding custodial service levels for the 2023-2024 school year, and any potential efficiencies, AND FURTHER to recommend custodial service levels for the 2023-2024 school year, including budget implications, for consideration in the 2023-2024 annual budget process.
January 30, 2023
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) approve the revised Values and Guiding Principles, as presented.
Action: Budget Advisory Committee Revise the values and guiding principals
January 30, 2023
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) Direct the Superintendent to meet with the four houses to review and provide feedback on the number of committee members they would like to have on the Budget Advisory Committee Terms of Reference.
Action: Superintendent to meet with the four houses to review and provide feedback on the number of committee members they would like to have on the Budget Advisory Committee Terms of Reference.
January 30, 2023
Approved Motion: That the motion “That the Board of Education of School District No. 61 (Greater Victoria) approve the revised Budget Advisory Ad Hoc Committee Terms of Reference, as presented,” be tabled until the Superintendent reports back on the Budget Advisory Committee Terms of Reference.
Action: Motion Tabled
January 30, 2023
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) approve the revised 2023-2024 Budget Process Timeline, as presented.
Action: Budget Advisory Committee approved revised 2023-2024 Budget Process Timeline, as presented.
January 30, 2023
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) receive the Superintendent's report as presented.
Action: No action required.
January 30, 2023
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) receive the Secretary-Treasurer's report as presented.
Action: No action required.
December 12, 2022
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) direct the Policy Sub-Committee to review the current policies regarding legal services and make recommendations as needed to the Board.
Action: Policy Sub-Committee to review the current policies regarding legal services and make recommendations as needed to the Board.
December 12, 2022
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) receive the Superintendent's report as presented.
Action: None.
December 12, 2022
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) receive the Secretary-Treasurer's report as presented.
Action: None.
December 12, 2022
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) direct the Superintendent to identify options and provide recommendations to the Board on using funds coming out of revised budget allocations toward custodial deficits.
Action: Superintendent to identify options and provide recommendations to the Board on using funds coming out of revised budget allocations toward custodial deficits.
December 12, 2022
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) direct the Superintendent to update the gender language in all Bylaws of the Board. Read a first time this 12th day of December 2022.
Action: None.
December 12, 2022
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) direct the Superintendent to update the gender language in all Bylaws of the Board. Read a second time this 12th day of December 2022.
Action: None.
December 12, 2022
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) agree to give all three readings of the motion “That the Board of Education of School District No. 61 (Greater Victoria) direct the Superintendent to update the gender language in all Bylaws of the Board” at the December 12, 2022 Board meeting.
Action: None.
December 12, 2022
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) direct the Superintendent to update the gender language in all Bylaws of the Board. Read a third time this 12th of December 2022, and finally passed and adopted this 12th day of December 2022.
Action: Superintendent to update the gender language in all Bylaws of the Board.
November 28, 2022
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) approve the Cedar Hill Middle School Design as presented.
Action: Cedar Hill Middle School Design approved as presented.
November 28, 2022
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) direct the Chair to respond to the letters received by the Board from VCPAC dated October 12, 2022 and GVTA dated October 17, 2022.
Action: Chair Duncan to respond to the letters received by the Board from VCPAC dated October 12, 2022 and GVTA dated October 17, 2022.
November 28, 2022
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) accept the September 2022 Quarterly Financial Report as presented to the Audit Committee.
Action: Accept the September 2022 Quarterly Financial Report as presented to the Audit Committee.
November 28, 2022
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) receive the Superintendent's report as presented.
Action: None
November 28, 2022
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) receive the Secretary-Treasurer's report as presented.
Action: None
October 24, 2022
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) approve the revised 2022-2023 Board and Standing Committee meeting dates, as presented.
Action: Revised 2022-2023 Board and Standing Committee meeting dates posted on the District website.
October 24, 2022
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) extend its support in principle until October 2023, the proposed artificial turf field project at Spectrum Community School, at no cost to the Board; AND FURTHER THAT Staff be directed to update the Board once funding has been secured by the STAR Committee.
Action: Staff be directed to update the Board once funding has been secured by the STAR Committee
October 24, 2022
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) approve the installation of four video cameras at four locations at Colquitz Middle School bus compound as presented.
Action: installation of four video cameras at four locations at Colquitz Middle School bus compound
September 26, 2022
Approved Motion: "At its September 21, 2020 Regular Open Board meeting, the Board carried the following resolution: That the Board of Education of School District No.61 (Greater Victoria) adopt the draft Superintendent Evaluation Policy Option 2 as presented; AND FURTHER That the policy remain in draft until the first evaluation is concluded; AND FURTHER That the Board review the draft Superintendent Evaluation policy immediately after completing the Superintendent Evaluation process." That the Board of Education of School District No. 61 (Greater Victoria) rescind the second part of the original motion from September 21, 2020. “That the Board of Education of School District No.61 (Greater Victoria) adopt the draft Superintendent Evaluation Policy Option 2 as presented; AND FURTHER That the policy remain in draft until the first evaluation is concluded;
Action: The Superintendent Evaluation Policy has been approved as amended.
September 26, 2022
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) move Draft Policy 2100.1 Superintendent Evaluation adopted in September 2020, out of draft and formally adopt as presented, to establish the process for evaluating the Superintendent and review policy after each evaluation.
Action: That the Board of Education of School District No. 61 (Greater Victoria) move Draft Policy 2100.1 Superintendent Evaluation adopted in September 2020, out of draft and formally adopt as presented, to establish the process for evaluating the Superintendent and review policy after each evaluation.
September 26, 2022
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) approve new Policy, Role of the Trustee.
Action: New Policy, Role of the Trustee.
September 26, 2022
Approved Motion: WHEREAS the Board of Education of School District No. 61 (Greater Victoria) approved its 2023-2024 Five Year Capital Plan in June 2022 and wishes to revise the Minor Capital projects in the approve plan; BE IT RESOLVED that the Board of Education of School District No. 61 (Greater Victoria) approve the revised Minor Capital projects in the 2023-2024 Annual Five Year Capital Plan, as presented.
Action: Board of Education of School District No. 61 (Greater Victoria) approve the revised Minor Capital projects in the 2023-2024 Annual Five Year Capital Plan
September 26, 2022
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) approve the Audited Financial Statements of School District No. 61 (Greater Victoria) for the year ended June 30, 2022; AND FURTHER that the Board Chair, the Superintendent and the Secretary-Treasurer be authorized to affix their signatures to the statements, where applicable, on behalf of the Board.
Action: Board Chair, the Superintendent and the Secretary-Treasurer be authorized to affix their signatures to the statements, where applicable, on behalf of the Board
September 26, 2022
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) approve the Financial Statement Discussion and Analysis Report for the year ended June 30, 2022.
Action: Approval the Financial Statement Discussion and Analysis Report for the year ended June 30, 2022
September 26, 2022
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) approve the appropriation of $8,218,621 of the operating surplus as follows: 1) internally restricted $6,717,367, and 2) unrestricted (contingency) $1,501,254.
Action: Appropriation of $8,218,621 of the operating surplus as follows: 1) internally restricted $6,717,367, and 2) unrestricted (contingency) $1,501,254.
September 26, 2022
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) allocate the total net Caledonia land exchange and disposal proceeds from the Local Capital reserve for the purpose of: 1) District contribution to Victoria High School Seismic Capital Project $2,600,000 as set out by the Ministry of Education and Child Care, and 2) Amenities for Victoria High School Seismic Capital Project $557,564.
Action: total net Caledonia land exchange and disposal proceeds from the Local Capital reserve for the purpose of: 1) District contribution to Victoria High School Seismic Capital Project $2,600,000 as set out by the Ministry of Education and Child Care, and 2) Amenities for Victoria High School Seismic Capital Project $557,564.
September 26, 2022
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) approve the schedules as required by the Financial Information Act for the period July 1, 2021 to June 30, 2022; AND FURTHER that the approved schedules be posted to the District website.
Action: Financial Information Act for the period July 1, 2021 to June 30, 2022; AND FURTHER that the approved schedules be posted to the District website
September 26, 2022
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) approve the revised 2022-2023 Board and Standing Committee meeting dates, as presented.
Action: District staff post the revised 2022-2023 Board and Standing Committee meeting dates.
September 26, 2022
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) approve the Framework for Enhancing Student Learning, as presented.
Action: Framework for Enhancing Student Learning sent to the Ministry by September 30, 2022.
September 26, 2022
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) approve 2023-2024 Budget Development Process, as presented.
Action: 2023-2024 Budget Development Process meetings be setup by District staff.
September 26, 2022
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) follow Bylaw 9360.01 and read the questions provided by the public into the record.
Action: Questions provided by the public were read into the record
July 27, 2022
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) direct the Chair to write a letter of apology to the Chinese Consolidated Benevolent Association, formally apologizing for the 1922 segregation of all racialized Chinese students by the School Board and Board Chair George Jay.
Action: Motion was carried unanimously. Letter of Apology was sent.
June 20, 2022
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) direct the Chair to respond to the April 27, 2022 letter received from George Jay Parent Advisory Council with respect to CommunityLINK Funding.
Action: Completed.
June 20, 2022
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) direct the Chair to respond to the June 8, 2022 letter received from South Jubilee Neighbourhood Association regarding the future of Bank Street School.
Action: Completed.
June 20, 2022
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) direct the Chair to respond to the June 8, 2022 letter received from MLA, Karen Kirkpatrick with regards to the delay of Provincial capital funding for local projects.
Action: Completed.
June 20, 2022
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) approve new Policy 1330.1 Child Care.
Action: The Board voted in favour of new Policy 1330.1 Child Care and it has been posted on the District website.
June 20, 2022
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) approve new Policy XXXX, Social Media Use, as amended.
Action: The Board voted in favour of new Policy XXXX Social Media Use, as amended, and it has been posted on the District website.
June 20, 2022
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) approve the 2023-2024 Annual Five Year Capital Plan.
Action: The Board voted to approve the 2023-2024 Annual Five Year Capital Plan.
June 20, 2022
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) approve the revisions to Policy 3170, Operating Surplus (formerly Reserves) as presented.
Action: The Board voted in favour of revisions to Policy 3170 Operating Surplus (formerly Reserves), as presented, and it has been posted on the District website.
June 20, 2022
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) approve the revisions to Policy 8210 Board Orientation (formerly Orienting New Board Members) as presented.
Action: The Board voted in favour of revisions to Policy 8210 Orientation (formerly Orienting New Board Members), as presented, and it has been posted on the District website.
June 20, 2022
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) receive the Superintendent's report as presented.
Action: The Board voted in favour of receiving the Superintendent's Report.
June 20, 2022
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) receive the Secretary-Treasurer’s reports as presented.
Action: The Board voted in favour of receiving the Secretary-Treasurer's Report.
June 20, 2022
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) approve for submission to the Ministry of Education, the 2023-2024 Capital Plan, as it relates to Major Capital Projects.
Action: The Board voted in to approve the 2023-2024 Capital Plan - Major Capital Projects.
June 20, 2022
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) approve for submission to the Ministry of Education, the 2023-2024 Capital Plan, as it relates to Minor Capital Projects.
Action: The Board voted in to approve the 2023-2024 Capital Plan - Minor Capital Projects.
June 20, 2022
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) approve for submission to the Ministry of Education, the 2023-2024 Capital Plan, as it relates to the Building Envelope Program.
Action: The Board voted in to approve the 2023-2024 Capital Plan - Building Envelope Program.
June 20, 2022
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) direct the Superintendent to work with District staff, and the Spectrum Turf stakeholder team including Spectrum Community School Principal, to negotiate a draft Joint Use Agreement between the Board and Vancouver Island Soccer League for the construction, use, maintenance and capital replacement of an artificial turf field at Spectrum Community School; AND FURTHER That the agreement be presented for the Board’s consideration no later than September 27, 2022.
Action: Completed.
June 20, 2022
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) advance the Vic High storm connection project to commence July 2022 in close consultation with Mason Street City Farm regarding the responsible relocation of plants and soil; AND FURTHER That the Superintendent negotiate with Mason Street City Farm to compensate Mason Street City Farm the equivalent of its lost revenue for the period of disruption to the Farm, up to a maximum of $30,197.
Action: Completed.
June 20, 2022
Approved Motion: That the motion “ That the Board of Education of School District No. 61 (Greater Victoria) approve new Policy XXXX Role of the Trustee” to the September 26, 2022 Board of Education meeting agenda.
Action: Motion was carried forward to September 26, 2022 Board of Education meeting agenda.
May 30, 2022
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) approved revised Policy 4304 Bullying and Harassment, as amended.
Action: The Board voted in favour of approving revised Policy 4304 Bullying and Harassment and it has been posted on the District website.
May 30, 2022
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) approve new Policy XXXX, Whistleblower.
Action: The Board voted in favour of new Policy XXXX, Whistleblower and it has been posted on the District website.
May 30, 2022
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) approve revised Policy 8251, Trustees’ Code of Conduct, as amended.
Action: The Board voted in favour of revised Policy 8251, Trustees' Code of Conduct and it has been posted on the District website.
May 30, 2022
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) accept the Carbon Neutral Action Report as presented.
Action: The Board accepted the Carbon Neutral Action Report and it will be submitted to the Ministry of Education.
May 30, 2022
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) approve the 2021-2022 Audit Planning Report as presented to the Audit Committee.
Action: The 2021-2022 Audit Planning Report was approved and accepted by the Board.
May 30, 2022
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) accept the March 2022 Quarterly Financial Report as presented to the Audit Committee.
Action: The March 2022 Quarterly Financial Report was accepted by the Board.
May 30, 2022
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) receive the Interim Superintendent's report as presented.
Action: The Board voted in favour of receiving the Interim Superintendent's Report.
May 30, 2022
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) approve the 2022-2023 Board of Education and Standing Committee meeting dates.
Action: The Board voted in favour of approving the 2022-2023 Board of Education and Standing Committee meeting dates and they have been posted on District website.
May 30, 2022
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) accept the one-time funding of $208,817 from Advocacy for Music in Schools (AMIS) to provide a barrier-free opportunity to the estimated 1,503 grade five students in the 28 elementary schools to participate in a strings program to be offered inside or outside of the school day, as determined by each Principal in consultation with their respective Staff Committee and the School’s parent Advisory Council. AND FURTHER; That the Board of Education of School District No. 61 (Greater Victoria) direct the Superintendent to complete a review of the Elementary Strings Program during the 2022-2023 school year and to complete a report with recommendations to present to the Education Policy and Directions Committee meeting in January 2023.
Action: The Board voted in favour of accept the one-time funding from AMIS and the Superintendent will begin a review of the Elementary Strings Program for the 2022-2023 school year.
May 30, 2022
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) receive the Secretary-Treasurer’s reports as presented.
Action: The Board voted in favour of receiving the Secretary-Treasurer's Report.
May 30, 2022
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) approve the expenditure of up to $250,000 from Local Capital Reserve to create classroom space for a new 2022-2023 division at Shoreline Middle School.
Action: The Board voted in favour of the expenditure of up to $250,000 from Local Capital Reserve to create classroom space for 2022-23 at Shoreline Middle School.
April 25, 2022
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) approve the Terms of Reference for the Urban Peoples House Indigenous Advisory (UPHIA), as presented.
Action: The Board voted in favour to approve the Terms of Reference as presented.
April 25, 2022
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) direct the Interim Superintendent to meet with members of the Greater Victoria Teachers’ Association to discuss the appropriate use of fossil fuel industry-sponsored educational materials, including those produced by Fortis BC, in the Greater Victoria School District.
Action: The Superintendent will meet with members of the GVTA to discuss.
April 25, 2022
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) receive the Interim Superintendent's report as presented.
Action: the Interim Superintendent's Report was received as presented.
April 25, 2022
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) approve the following 2022/2023 School Calendar dates: School Opening September 6, 2022 First non-instructional day September 23, 2022 National Day for Truth and Reconciliation September 20, 2022 Thanksgiving October 10, 2022 Second non-instructional day (province wide) October 21, 2022 Remembrance Day November 11, 2022 Third non-instructional day November 14, 2022 Schools close for Winter vacation December 19, 2022 Schools re-open after Winter vacation January 3, 2023 Fourth non-instructional day February 17, 2023 Family Day February 20, 2023 Schools close for Spring vacation March 20, 2023 Schools re-open after Spring vacation April 3, 2023 Good Friday April 7, 2023 Easter Monday April 10, 2023 Fifth non-instructional day May 19, 2023 Victoria Day May 23, 2023 Administrative Day and School Closing June 30, 2023 • Sixth non-instructional day is to be chosen by each school
Action: The 2022-2023 School Calendar dates were approved and are posted on the District website.
April 25, 2022
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) makes available to the public, via the District website, the schedules of fees that have been approved by the Parents’ Advisory Council for the school where the Board proposes to offer specialty academies.
Action: The Board approved the posting of the schedule of fees for the specialty academies, to the District website and they have been posted.
April 25, 2022
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) receive the Secretary-Treasurer's reports as presented.
Action: The Secretary-Treasurer's report was received as presented.
April 25, 2022
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) approve Capital bylaw No. 2022/23-CPSD61-01 Capital Plan 2022/23. WHEREAS in accordance with Section 142 of the School Act, the Board of Education of School District No. 61 (Greater Victoria) (hereinafter called the “Board”) has submitted a capital plan to the Minister of Education (hereinafter called the "Minister") and the Minister has approved the capital plan or has approved a capital plan with modifications, NOW THEREFORE in accordance with section 143 of the School Act, the Board has prepared this Capital Bylaw and agrees to do the following: (a) Authorize the Secretary-Treasurer to execute a capital project funding agreement(s) related to the capital project(s) contemplated by the capital plan or the capital plan with modifications; (b) Upon ministerial approval to proceed, commence the capital project(s) and proceed diligently and use its best efforts to complete each capital project substantially as directed by the Minister; (c) Observe and comply with any order, regulation, or policy of the Minister as may be applicable to the Board or the capital project(s); and, (d) Maintain proper books of account, and other information and documents with respect to the affairs of the capital project(s), as may be prescribed by the Minister. NOW THEREFORE the Board enacts as follows: 1. The Capital Bylaw of the Board for the 2022/23 Capital Plan as approved by the Minister, to include the supported capital project(s) specified in the letter addressed to the Secretary-Treasurer and Superintendent, dated March 15, 2022 is hereby adopted. 2. This Capital Bylaw may be cited as School District No. 61 (Greater Victoria) Capital Bylaw No.2022-23-CPSD61-01. Read a first time the 25th day of April, 2022; Read a second time the 25th day of April, 2022;
Action: The Board voted in favour of the first two readings of Capital Bylaw No. 2022-23-CPSD61-01.
April 25, 2022
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) agree to give all three readings of School District No. 61 (Greater Victoria) Capital Bylaw No. 2022/23-CPSD61-01 at the April 25, 2022 Board meeting.
Action: The Board voted unanimously in favour of giving all three readings to Capitlal Bylaw No. 2022/23-CPSD61-01.
April 25, 2022
Approved Motion: Read a third time this 25th day of April, 2022, and finally passed and adopted the 25th day of April, 2022.
Action: The Board gave the third and final reading to Capital Bylaw No. 2022/23-CPSD61-01.
April 25, 2022
Approved Motion: That the motion “That the Board of Education of School District No. 61 (Greater Victoria) reinvigorate the Greater Victoria Foundation for Learning” be referred to the May 9, 2022 Operations Policy and Planning Committee meeting.
Action: The motion was referred to the May 9, 2022 Operations Policy and Planning Committee meeting for discussion.
April 25, 2022
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) direct the Chair to write a letter to the Minister of Education re 2022-2023 funding and budget constraints.
Action: The Board voted in favour of writing a letter to the Minister of Education.
April 25, 2022
Approved Motion: That the motion “That the Board of Education of School District No. 61 Greater Victoria) direct the Superintendent to communicate with AMIS (Advocacy for Music in Schools) Victoria who will secure donations to fund the full elementary strings program in the amount of $208,817 required for the 2022-2023 school year. Further, that the Board of Education of School District No. 61 provide a signed letter to all donors guaranteeing that all funds donated for the specific purpose of funding elementary strings for the 2022-2023 school year, be used for the elementary strings program only. The Superintendent will report back at the May 2022 Board of Education meeting” be referred to the May 9, 2022 Operations Policy and Planning Committee meeting.
Action: The motion was referred to the May 9, 2022 Operations Policy and Planning Committee meeting for discussion.
April 25, 2022
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) direct the Superintendent to communicate and/or meet with AMIS (Advocacy for Music in Schools) Victoria in regards to the possibility to secure donations to fund the full elementary strings program and report back to the May 9, 2022 Operations Policy and Planning Committee meeting.
Action: The Superintendent will contact representatives of AMIS to set up a meeting.
April 7, 2022
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) 2022-2023 Annual Budget Bylaw in the amount of $268,456,989 be: Read a third time, passed and adopted the 7th day of April, 2022. And that the Secretary-Treasurer and Board Chair be authorized to sign, seal and execute this bylaw on behalf of the Board.
Action: The Board voted in favour of the third and final reading of the 2022-2023 Annual Budget Bylaw and it will be submitted to the Ministry of Education.
April 7, 2022
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) allocate Local Capital reserve for the purpose of: 1. 2022-2023 Network Infrastructure Year 2 of 5 - $502,850 2. 2022-2023 Capital Asset Purchases from Operating - $886,005 3. 2022-2023 Sundance-Bank Re-Opening Classroom 2 Capital Costs - $230,000 4. 2022-2023 Purchase of 1219 North Park as part of the Caledonia Master Agreement - $1,089,000
Action: The Board voted in favour of the allocations from Local Capital Reserve as per the motion.
April 7, 2022
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) reduce 1.0 FTE Assistant Manager at Facilities Services in the 2023-2024 or 2024-2025 fiscal year, dependent on attrition/retirement of existing staff.
Action: The Board voted in favour of reducing one Assistant Manager at Facilities for the 2023-2024 or 2024-2025 school year.
April 7, 2022
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) approve $2,300,000 of the June 30, 2022 unrestricted operating surplus to be carried forward and applied towards the 2022-2023 projected deficit.
Action: That Board voted in favour of approving monies indicated from the unrestricted operating surplus to be applied towards the 2022-2023 projected deficit.
April 4, 2022
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) 2022-2023 Annual Budget Bylaw in the amount of $268,416,946 be: Read a first time the 4th day of April, 2022.
Action: The Board voted in favour of the first reading of the 2022-2023 Annual Budget Bylaw.
April 4, 2022
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) 2022-2023 Annual Budget Bylaw in the amount of $268,416,946 be: Read a second time the 04 day of April, 2022.
Action: The Board voted in favour of the second reading of the 2022-2023 Annual Budget Bylaw.
March 14, 2022
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) refer the BCSTA Climate Action Survey to the Climate Action Committee.
Action: The motion was referred to the Climate Action Committee for completion.
March 14, 2022
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) receive the Interim Superintendent's report as presented.
Action: The Board voted in favour of receiving the Superintendent's Report.
March 14, 2022
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) receive the Secretary-Treasurer's reports as presented.
Action: The Board voted in favour of receiving the Secretary-Treasurer's Report
March 14, 2022
Approved Motion: Whereas a board of education may dispose of land or improvements owned or administered by the board under the authority of Section 96(3) of the School Act, subject to the Orders of the Minister of Education (the “Minister”); AND WHEREAS the Minister issued Order M193/08 effective September 3, 2008 (the “Order”) requiring fee simple sales and leases of land or improvements for a term of ten years or more to be specifically approved by the Minister, unless the transferee is an independent school or another school board; AND WHEREAS Section 65(5) of the School Act requires a board of education to exercise a power with respect to the acquisition or disposal of property only by bylaw; AND WHEREAS: A. The Board of Education of School District No. 61 (Greater Victoria) (the “Board”) owns lands and improvements at 2780 Richmond Road, Victoria, B.C. known as Lansdowne Middle School, South Campus (formerly Richmond Elementary School site (the “Property”); B. The Facility Number of the Property is:105629. C. The legal description of the Property is: Parcel Identifier: 005-170-222 Lot 3, Section 26, Victoria District, Plan 10792; D. The Board proposes to subdivide and sell to the Victoria Hospice Society (the “VHS”) the portion of the Property lying to the west and south of Bowker Creek and measuring approximately 1.9 acres in area as shown on Schedule A attached hereto (the “Lands”), pursuant to the terms of a conditional agreement of purchase and sale (the “Sale Agreement”) for a price of $2,500,000, adjusted as provided in the Sale Agreement (the “Price”); E. The Board is satisfied that it would be in the best interests of the Board to enter into the Sale Agreement and pursuant to its obligations thereunder subdivide the Property and sell the Lands to the VHS for the Price (the “Subdivision and Sale”); F. The Board is satisfied that the Subdivision and Sale will not interfere with the use by the Board of the remainder of the Property for educational purposes. NOW THEREFORE be it enacted as a Bylaw of the Board that the Sale Agreement and the Subdivision and Sale be and are hereby authorized, ratified and approved, subject to the Minister of Education providing a written Certificate of Disposal approving the sale of the Lands. BE IT FURTHER enacted that the Secretary-Treasurer be and is hereby authorized on behalf of the Board to execute and deliver the Sale Agreement and, subject to the Minister’s Approval, all documents required to complete the Subdivision and Sale, and all related and ancillary documents, with all such amendments thereto as the Secretary-Treasurer may, in her discretion, consider advisable. This Bylaw may be cited as “School District No. 61 (Greater Victoria) Lansdowne Middle School, South Campus (formerly Richmond Elementary School) Site Partial Disposal Bylaw 2022”. Read a first time this 24th day of January, 2022. Read a second time this 24th day of January, 2022. Read a third this 14th day of March, 2022., and finally passed and adopted this 14th day of March, 2022.
Action: The Bylaw was given the 3rd and final reading by the Board.
February 28, 2022
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) assign Trustee Ferris to attend a meeting at the Township of Esquimalt, along with a staff member, in order to hear their feedback with respect to childcare in District school facilities; AND FURTHER That Chair Painter respond to the January 28, 2022 letter advising that Trustee Ferris would be assigned to attend.
Action: The Board voted in favour of assigning Trustee Ferris to this meeting invitation as the liaison to the Township of Esquimalt, and the Chair will send a letter to the Township of Esquimalt advising them.
February 28, 2022
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) approve the posting of the following 2022/2023 school calendar on the School District’s website for a period of one month: 2022/2023 School Calendar* School Opening September 6, 2022 First non-instructional day September 23, 2022 National Day for Truth and Reconciliation September 30, 2022 Thanksgiving October 10, 2022 Second non-instructional day October 21, 2022 (Province wide) Remembrance Day November 11, 2022 Third non-instructional day November 14, 2022 Schools close for Winter vacation December 19, 2022 Schools re-open after Winter vacation January 3, 2023 Fourth non-instructional day February 17, 2023 Family Day February 20, 2023 Schools close for Spring vacation March 20, 2023 Schools re-open after Spring vacation April 3, 2023 Good Friday April 7, 2023 Easter Monday April 10, 2023 Fifth non-instructional day May 19, 2023 Victoria Day May 22, 2023 Administrative Day and School Closing June 30, 2023 • Sixth non-instructional day to be chosen by each school.
Action: The Board voted in favour of posting the draft 2022-2023 School Calendar to the District website for thirty days for public feedback.
February 28, 2022
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) accept the December 2021 Quarterly Financial Report as presented to the Audit Committee.
Action: The Board voted in favour of accepting the December 2021 Quarterly Financial Report, as presented.
February 28, 2022
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) receive the Interim Superintendent's report as presented.
Action: The Board voted in favour of receiving the Interim Superintendent's Report.
February 28, 2022
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) receive the Secretary-Treasurer's report as presented.
Action: The Board voted in favour of receiving the Secretary-Treasurer's Report.
February 28, 2022
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) 2021-2022 Amended Annual Budget Bylaw in the amount of $272,964,571 be: Read a third time, passed and adopted the 28th day of February, 2022. And that the Secretary-Treasurer and Board Chair be authorized to sign, seal and execute the bylaw on behalf of the Board.
Action: The Board voted in favour of the third and final reading of the 2021-2022 Amended Annual Budget Bylaw and it was submitted to the Ministry of Education.
February 28, 2022
Approved Motion: That the motion “That the Board of Education of School District No. 61 (Greater Victoria) re-affirm its motion of June 2021 “That the Board of Education of School District No. 61 (Greater Victoria) direct the Superintendent to oversee the creation of a Working Committee and consultation process, as outlined in Bylaw 9210, to prepare a draft Compost and Waste policy proposal which is in alignment with our environmental values and goals” be referred to the March 7, 2022 combined Education Policy and Directions and Operations Policy and Planning Committee meeting.
Action: The motion was referred to the March 7, 2022 combined Education Policy and Directions and Operations Policy and Planning Committee meeting agenda.
February 28, 2022
Approved Motion: That the motion "That the Board of Education of School District No. 61 (Greater Victoria) petition the Minister of Education for an order under Section 30 of the School Act, to reduce the number of Trustees for School District No. 61 from 9 to 7, to take effect in the upcoming election October 2022" be referred to the March 7, 2022 combined Education Policy and Directions and Operations Policy and Planning Committee meeting agenda.
Action: The motion was referred to the March 7, 2022 combined Education Policy and Directions and Operations Policy and Planning Committee meeting agenda.
February 22, 2022
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) 2021-2022 Amended Annual Budget Bylaw in the amount of $272,964,571 be: Read a first time the 22nd day of February, 2022
Action: The Board voted in favour of the first reading of the 2021-2022 Amended Annual Budget Bylaw at the February 22, 2022 Special Board meeting.
February 22, 2022
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) 2021-2022 Amended Annual Budget Bylaw in the amount of $272,964,571 be: Read a second time the 22nd day of February, 2022.
Action: The Board voted in favour of the second reading of the 2021-2022 Amended Annual Budget Bylaw at the February 22, 2022 Special Board meeting.
February 22, 2022
Approved Motion: That the motion “That the Board of Education of School District No. 61 (Greater Victoria) direct the Chair to write to the Learning Community, Stakeholders, Rights Holders, and the Minister of Education explaining the authority relied upon to support its decision to suspend 2/9 Trustees elected in October 2018” be referred to the February 28, 2022 Board of Education meeting.
Action: The motion was referred to the February 28, 2022 Board of Education meeting agenda.
January 24, 2022
Approved Motion: That the Board of Education direct the Chair to write a letter in response to the January 12, 2022 Friends of Bowker Creek and Camosun Community Association letter confirming the Board’s authority to enter into a Purchase and Sale agreement conditional on the approval of the Minister and three readings of the Board’s disposal bylaw, and a response to other outstanding items in the letter; AND FURTHER That the letter be copied to the Ministers, Rightsholders and District Stakeholders copied in the original letter, and the District of Saanich.
Action: A letter was sent on February 1, 2022.
January 24, 2022
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) write a letter to the City of Victoria Mayor and Council supporting Pacifica Housing and the Burnside School Affordable Housing Project.
Action: A letter was sent on January 27, 2022.
January 24, 2022
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) approve the new Board/Authority Authorized course: Sports Psychology 12.
Action: The Board voted in favour of approving the new Board/Authority Authorized Course.
January 24, 2022
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) direct the Interim Superintendent to establish an Ad Hoc Climate Action Committee to assist with the further development and implementation of a District Climate Action Plan as per Bylaw 9140; AND FURTHER That the Committee report its recommendations to the Operations Policy and Planning Committee by May 2023. AND FURTHER That a budget of $5,000 be established to support the Committee’s work.
Action: A Climate Action Ad Hoc Committee is being established and will plan their first meeting in the near future.
January 24, 2022
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) bring forward a motion to the BC School Trustees Association (BCSTA) annual general meeting asking the BCSTA to advocate for the removal of BC Hydro’s 100kW net metering cap by advocating directly to BC Hydro and the BC Utilities Commission, the Premier of British Columbia, Minister of Education, Minister of Finance, Minister of Environment and Clean BC.
Action: The Board voted in favour of this motion and it has been sent to the BCSTA for inclusion at the AGM in April.
January 24, 2022
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) bring forward a motion to the BC School Trustees Association (BCSTA) annual general meeting asking that the BCSTA request the Province of British Columbia supports UBCA’s motion to amend the Motor Vehicle Act to better support safe active transportation by requiring drivers to provide 1 meter of space on roads with posted speeds of 50 km/h or less, and 1.5 metres of space on roads with posted speeds in excess of 50 km/h, when passing people cycling or walking; and clarify the obligation of all motorists to establish reasonable distance when passing a cyclist or a pedestrian, as well as definitive guidance on an appropriate minimum distance when doing so.
Action: The Board voted in favour of this motion and it has been sent to the BCSTA for inclusion at their AGM in April.
January 24, 2022
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) receive the Interim Superintendent's report as presented.
Action: The Board in favour of receiving the Interim Superintendent's Report.
January 24, 2022
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) receive the Secretary-Treasurer's reports as presented.
Action: The Board voted in favour of receiving the Secretary-Treasurer's Report.
January 24, 2022
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) approve the 2022-2023 Budget Advisory Ad Hoc Committee Terms of Reference, as present.
Action: The Board voted in favour of the 2022-2023 Budget Advisory Ad Hoc Committee Terms of Reference and they have been posted to the District website.
January 24, 2022
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) appoint Joan Axford as Chief Election Officer to administer and conduct the school trustee election on October 15, 2022.
Action: The Board voted in favour of appointing Joan Axford as the Chief Elections Officer for the October 15, 2022 Municipal Trustee Elections.
January 24, 2022
Approved Motion: Whereas a board of education may dispose of land or improvements owned or administered by the board under the authority of Section 96(3) of the School Act, subject to the Orders of the Minister of Education (the “Minister”); AND WHEREAS the Minister issued Order M193/08 effective September 3, 2008 (the “Order”) requiring fee simple sales and leases of land or improvements for a term of ten years or more to be specifically approved by the Minister, unless the transferee is an independent school or another school board; AND WHEREAS Section 65(5) of the School Act requires a board of education to exercise a power with respect to the acquisition or disposal of property only by bylaw; AND WHEREAS: A. The Board of Education of School District No. 61 (Greater Victoria) (the “Board”) owns lands and improvements at 2780 Richmond Road, Victoria, B.C. known as Lansdowne Middle School, South Campus (formerly Richmond Elementary School site (the “Property”); B. The Facility Number of the Property is:105629. C. The legal description of the Property is: Parcel Identifier: 005-170-222 Lot 3, Section 26, Victoria District, Plan 10792; D. The Board proposes to subdivide and sell to the Victoria Hospice Society (the “VHS”) the portion of the Property lying to the west and south of Bowker Creek and measuring approximately 1.9 acres in area as shown on Schedule A attached hereto (the “Lands”), pursuant to the terms of a conditional agreement of purchase and sale (the “Sale Agreement”) for a price of $2,500,000, adjusted as provided in the Sale Agreement (the “Price”); E. The Board is satisfied that it would be in the best interests of the Board to enter into the Sale Agreement and pursuant to its obligations thereunder subdivide the Property and sell the Lands to the VHS for the Price (the “Subdivision and Sale”); F. The Board is satisfied that the Subdivision and Sale will not interfere with the use by the Board of the remainder of the Property for educational purposes. NOW THEREFORE be it enacted as a Bylaw of the Board that the Sale Agreement and the Subdivision and Sale be and are hereby authorized, ratified and approved, subject to the Minister of Education providing a written Certificate of Disposal approving the sale of the Lands. BE IT FURTHER enacted that the Secretary-Treasurer be and is hereby authorized on behalf of the Board to execute and deliver the Sale Agreement and, subject to the Minister’s Approval, all documents required to complete the Subdivision and Sale, and all related and ancillary documents, with all such amendments thereto as the Secretary-Treasurer may, in her discretion, consider advisable. This Bylaw may be cited as “School District No. 61 (Greater Victoria) Lansdowne Middle School, South Campus (formerly Richmond Elementary School) Site Partial Disposal Bylaw 2022”. Read a first time this 24th day of January, 2022. Read a second time this 24th day of January, 2022.
Action: The first and second reading were given to the partial land disposal Bylaw for Lansdowne Middles School South Campus.
December 13, 2021
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) approve the Local Education Agreement with the Esquimalt Nation, as presented.
Action: The Board voted in favour of approving the Local Education Agreement with the Esquimalt Nations.
December 13, 2021
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) promote Bundle 2 - Net Zero Energy Ready with a 100kW PV array at a cost of $538,375 for the following reasons: • Bundle 3 – NZER with 272kW PV Solar Array is not feasible with BC Hydro’s current net metering regulatory constraint of 100kW. • Less capital costs than Bundle 3 – NZER with a 272kW PV Solar Array • Achievable now without relying on changes from BC Hydro which are not guaranteed.
Action: The Board voted in favour of this motion with respect to the Cedar Hill Middle School Project.
December 13, 2021
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) advocate to lift BC Hydro’s 100kW net metering cap by advocating directly with BC Hydro and the BC Utilities Commission, and through BCSTA, to BC Hydro, BC Utilities Commission, the Premier of British Columbia, Minister of Education, Minister of Finance, Minister of Environment and Clean BC.
Action: The Board voted in favour of this motion and a letter was sent on January 20, 2022.
December 13, 2021
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) direct the Superintendent to provide monthly progress reports at the Operations, Policy and Planning Standing Committee in relation to the outstanding school shop health and safety issues identified in the school shop health and safety audits from 2016 and 2017.
Action: A progress report will be provided at the Operations Policy and Planning Committee meeting on a monthly basis.
December 13, 2021
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) write a letter to the Premier of British Columbia, Minister of Education, Minister of Finance and Minister of Environment and Climate Change to request that they closely collaborate to address the misalignment between provincial obligations to address the climate emergency by reducing GHG emissions in line with CleanBC and the Climate Accountability Act and the current school district capital funding gaps which result from: a) the provincial capital funding cost sharing model; and b) the difference between the actual capital costs associated with a “zero emissions” building and the current so called “net zero ready” capital funding standard applied to both building and renovating school district buildings. As noted by other school boards the decision to build to a zero emission standard resides with the local school board resulting in the local school board having to identify the additional funding.
Action: A letter is in progress.
December 13, 2021
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) write a letter to the Minister of Education and Minister of Finance to request that, going forward, the level of funding for bus replacement be set at the cost of the purchase price for electric buses; AND FURTHER That the Board understands that the schedule of bus replacement is based on age and mileage of the vehicle and that the funding standard is applied against the cost of a diesel or gas-driven vehicle rather than an electric vehicle.
Action: A letter was sent on January 20, 2022 and posted to the District website.
December 13, 2021
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) write to re-affirm its endorsement of the $10 a day Childcare Plan including the inclusion of early earning and childcare being brought under the Ministry of Education; AND FURTHER that the Chair write a letter to the Ministry of Education and the Ministry of Children and Family Development urging this change and the necessary capital investment and on-going operating funding to create childcare space on school district property.
Action: A letter was sent on January 25, 2022 and posted to the District website.
December 13, 2021
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) direct the Board Chair to write letters of support to Chilliwack, Abbotsford, Fraser-Cascade and Nicola- Similkameen School Districts affected by the recent floods, landslides, and road closures.
Action: Letters were sent on December 15, 2021.
December 13, 2021
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) approve the revised Bylaw 9330.1 and Notice of Appeal and Feedback on the Appeal Process forms, as amended.
Action: The Board voted in favour of revising Bylaw 9330.1.
December 13, 2021
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) agree to give all three readings to revised Bylaw 9330.1 Appeal Process at the meeting of December 13, 2021.
Action: The Board voted unanimously in favour of giving all three readings in one meeting to revised Bylaw 9330.1.
December 13, 2021
Approved Motion: That revised Bylaw 9330.1 Appeal Process be: Read a first time the 13th day of December, 2021; That revised Bylaw 9330.1 Appeal Process be: Read a second time the 13th day of December, 2021; That revised Bylaw 9330.1 Appeal Process be: Read a third time, passed and adopted the 13th day of December, 2021;
Action: All three readings were given to revised Bylaw 9330.1 and it was posted to the District website.
December 13, 2021
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) receive the Superintendent's report as presented.
Action: The Board voted in favour of receiving the Interim Superintendent's Report.
December 13, 2021
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) receive the Secretary-Treasurer's reports as presented.
Action: The Board voted in favour of receiving the Secretary-Treasurer's report.
December 13, 2021
Approved Motion: WHEREAS section 65 (5) of the School Act provides that a board of education may exercise a power with respect to the acquisition or disposal of property owned or administered by the board only by bylaw; AND WHEREAS pursuant to Section 96 (1) of the School Act, "land" includes any interest in land, including any right, title or estate in it of any tenure; AND WHEREAS section 96 (3) of the School Act provides that a board of education may dispose of land or improvements, or both, subject to the orders of the British Columbia Minister of Education (the “Minister”); AND WHEREAS section 3 of the Disposal of Land or Improvements Order M193/08 (the “Order”) provides that boards must not dispose of land or improvements by sale and transfer in fee simple or by way of lease of 10 years or more unless such disposal is to another board or an independent school for educational purposes or is approved by the Minister in accordance with section 5 of the Order; AND WHEREAS section 5 of the Order provides that the Minister may approve, with any terms and conditions, a disposition of land or improvements; AND WHEREAS: (a) The property described in this Bylaw (the “Property”) is registered in the name of The Corporation of the City of Victoria (the “City”) but is being used and administered by The Board of Education of School District No.61 (Greater Victoria) (the “Board) for school purposes; (b) The Board is operating SJ Burnside Alternative School on a portion of the Property and has determined that the remainder of the Property, shown outlined in bold on Schedule A attached to this Bylaw (the “Quit Claim Area”), is no longer required for school purposes; (c) The Board has agreed to release to the City all of its interest in the Quit Claim Area by way of a Quit Claim Deed in favour of the City (the “Quit Claim Deed”) in exchange for consideration to be provided to the Board as described in an agreement (the “Framework Agreement”) among the City, the Board, Pacifica Housing Advisory Association and British Columbia Housing Management Association, which will be fully executed as a precondition to the disposition of the Quit Claim Area as contemplated by this Bylaw; (d) The Property is legally described as: PID: 030-095-859 - Lot 1, Section 4, Victoria District, Plan EPP70074; (e) The Board has confirmed that the Quit Claim Area will not be required for future educational purposes; and (f) The Board is satisfied that the consideration to be provided to the Board under the Framework Agreement represents the fair market value of the Quit Claim Area; NOW THEREFORE be it enacted as a Bylaw, that: 1. Subject to the approval of the Minister, the Board hereby authorizes the execution and delivery of the Quit Claim Deed in favour of the City on the terms and subject to the conditions in the Framework Agreement; and 2. Subject to the approval of the Minister, the Board hereby approves, ratifies and confirms the terms, covenants and conditions of the Framework Agreement and authorizes the Secretary-Treasurer of the Board, for and on behalf of the Board, to execute and deliver the Quit Claim Deed in the form provided as an attachment to the Framework Agreement, and all other documents required to complete the transactions contemplated in the Framework Agreement, with such amendments as the Secretary-Treasurer may consider reasonable and in the best interests of the Board. This bylaw may be cited as "School District No. 61 (Greater Victoria) SJ Burnside Alternative School Site Disposal Bylaw, 2021". Read a first time the 25th day of October, 2021 Read a second time the 25th day of October, 2021 Read a third time this 13th day of December, 2021 and passed and adopted the 13thday of December, 2021.
Action: The Board voted in favour of the 3rd and final reading of the SJ Burnside Alternative School Site Disposal Bylaw, 2021 and the Ministry of Education was notified.
November 22, 2021
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) direct the Chair to create a rotating schedule of Trustees to be invited to participate in Chair/Superintendent meetings for the duration of this Board’s term.
Action: A rotating schedule of Trustees will be invited to participate in Chair/Superintendent meetings for the duration of this Board’s term.
November 22, 2021
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) accept the September 30, 2021 Quarterly Financial Report as presented to the Audit Committee.
Action: The Board accept the September 30, 2021 Quarterly Financial Report as presented to the Audit Committee.
November 22, 2021
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) receive the Interim Superintendent's report as presented.
Action: The Board received the Interim Superintendent's report.
November 22, 2021
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) receive the Secretary-Treasurer's report as presented.
Action: The Board received the Secretary-Treasurer's report.
November 22, 2021
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) approve Capital Plan Bylaw No. 2021/22-CPSD61-03. WHEREAS in accordance with section 142 of the School Act, the Board of Education of School District No. 61 (Greater Victoria) (hereinafter called the “Board”) has submitted a capital plan to the Minister of Education (hereinafter called the "Minister") and the Minister has approved the capital plan or has approved a capital plan with modifications, NOW THEREFORE in accordance with section 143 of the School Act, the Board has prepared this Capital Bylaw and agrees to do the following: (a) Authorize the Secretary-Treasurer to execute a capital project funding agreement(s) related to the capital project(s) contemplated by the capital plan or the capital plan with modifications; (b) Upon ministerial approval to proceed, commence the capital project(s) and proceed diligently and use its best efforts to complete each capital project substantially as directed by the Minister; (c) Observe and comply with any order, regulation, or policy of the Minister as may be applicable to the Board or the capital project(s); and, (d) Maintain proper books of account, and other information and documents with respect to the affairs of the capital project(s), as may be prescribed by the Minister. NOW THEREFORE the Board enacts as follows: 1. The Capital Bylaw of the Board for the 2021/22 Capital Plan as approved by the Minister, to include the supported capital project(s) specified in the letter addressed to the Secretary-Treasurer and Superintendent, dated October 22, 2021, is hereby adopted. 2. This Capital Bylaw may be cited as School District No. 61 (Greater Victoria) Capital Bylaw No.2021/22-CPSD61-03. Read a first time this 22 day of November, 2021. Read a second time this 22 day of November, 2021.
Action: The Board of Education of School District No. 61 (Greater Victoria) approved Capital Plan Bylaw No. 2021/22-CPSD61-03. Read a first time this 22 day of November, 2021. Read a second time this 22 day of November, 2021.
November 22, 2021
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) agree to give all three readings of School District No. 61 (Greater Victoria) CAPITAL BYLAW NO. 2021/22-CPSD61- 03 at the November 22, 2021 Board Meeting. (must pass unanimously)
Action: That the Board of Education of School District No. 61 (Greater Victoria) gave all three readings of School District No. 61 (Greater Victoria) CAPITAL BYLAW NO. 2021/22-CPSD61- 03 at the November 22, 2021 Board Meeting.
November 22, 2021
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) agree to give all three readings of School District No. 61 (Greater Victoria) CAPITAL BYLAW NO. 2021/22-CPSD61- 03 at the November 22, 2021 Board Meeting. Read a third time this day of November 22 2021, and finally passed and adopted the 22 day of November, 2021.
Action: 3rd and final reading given.
November 22, 2021
Approved Motion: That the motion "Be it resolved that the Board of Education of School District No. 61 (Greater Victoria) direct the superintendent to direct staff to determine the cost of incorporating net zero into the design of new Cedar Hill Middle School; AND FURTHER That staff report the cost, including business case, back to the Board by November 2021 for Board approval to consider the funds for the net zero design." be referred to the December 6, 2021 Operations Policy and Planning Committee meeting.
Action: Be it resolved that the Board of Education of School District No. 61 (Greater Victoria) direct the superintendent to direct staff to determine the cost of incorporating net zero into the design of new Cedar Hill Middle School; AND FURTHER That staff report the cost, including business case, back to the Board by November 2021 for Board approval to consider the funds for the net zero design." was referred to the December 6, 2021 Operations Policy and Planning Committee meeting.
November 22, 2021
Approved Motion: That revised Bylaw 9130, Standing Committees be: Read a third time, passed and adopted, the 22nd day of November, 2021.
Action: 3rd and final reading given.
November 22, 2021
Approved Motion: That revised Bylaw 9130.1, The Education Policy and Directions Committee be: Read a third time, passed and adopted, the 22nd day of November, 2021.
Action: 3rd and final reading given.
November 22, 2021
Approved Motion: That revised Bylaw 9130.2, The Operations Policy and Planning Committee be: Read a third time, passed and adopted, the 22nd day of November, 2021.
Action: 3rd and final reading given.
November 22, 2021
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) agree to move the 2023-2033 budget student symposium from December 2021 to January 2022.
Action: The Board of Education of School District No. 61 (Greater Victoria) agreed to move the 2023-2033 budget student symposium from December 2021 to January 2022.
October 5, 2021
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) approves: (1) the disposal of a 7.3 acre portion of School District property municipally known as 1765 Lansdowne Road, Saanich, BC and legally described as: PID: 005-852-962, Lot A Section 27 Victoria District Plan 6679 (the “Property”); (2) the entering into and completion of the obligations contained in an agreement of purchase and sale (the “Purchase and Sale Agreement”) in respect of the Property with Conseil Scolaire Francophone de la Colombie-Britannique (the “Purchaser”) in the amount of $15,232,000 more or less; (3) the granting of authority for the Purchaser, acting in the name of the Board or otherwise, to advance certain zoning, subdivision, and development related amendments to the Property with the District of Saanich and other third parties prior to completion of the disposal of the Property; (4) the taking of all such action and the execution and delivery of all such documentation ancillary to, or related to, the foregoing; and (5) the authorization of the Secretary-Treasurer to execute and deliver, on behalf of the Board, the Purchase and Sale Agreement and all such amendments thereto and all related and ancillary documents as the Secretary-Treasurer may, in her discretion, consider advisable. The Board confirms that the Board will not require the Property for future educational purposes. Read a third time, passed and adopted the 05th day of October, 2021, and finally passed and adopted this 05th day of October 2021.
Action: The Board gave the third and final reading to Bylaw 2021-03.
September 27, 2021
Approved Motion: Be it resolved that the Board of Education of School District No. 61 (Greater Victoria) direct the superintendent to direct staff to determine the cost of incorporating net zero into the design of new Cedar Hill Middle School; AND FURTHER That staff report the cost, including business case, back to the Board by November 2021 for Board approval to consider the funds for the net zero design.
Action: The Board voted in favour of this motion and a report will be brought to the November 22, 2021 Board meeting.
September 27, 2021
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) approve the appropriation of $13,192,739 of the operating surplus as follows: 1) school-level funds $1,972,690, 2) project budgets $2,840,184, 3) infrastructure initiatives $956,350, 4) purchase order commitments $618,487, 5) reserves $1,146,622, and 6) balance 2021-2022 budget $5,658,406 (including an $821,019 operating reserve) approved in June 2021.
Action: The Board voted in favour of the appropriation of $13,192,739 from the operating surplus as outlined in the motion.
September 27, 2021
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) approve the Audited Financial Statements of School District No. 61 (Greater Victoria) for the year ended June 30, 2021; and that the Board Chair, the Superintendent and the Secretary-Treasurer be authorized to execute these statements, where applicable, on behalf of the Board.
Action: The Board approved the Audited Financial Statements for the year end June 30, 2021 and submitted to the Ministry of Education.
September 27, 2021
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) approve the schedules as required by the Financial Information Act for the period July 1, 2020 to June 30, 2021; AND FURTHER That the approved schedules be posted to the District website.
Action: The schedules have been submitted to the Ministry of Education and posted to the District website.
September 27, 2021
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) receive the Interim Superintendent's report as presented.
Action: The Superintendent's Report was received as presented.
September 27, 2021
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) approve the Framework for Enhancing Student Learning, as presented.
Action: The Framework for Enhancing Student Learning was approved as presented.
September 27, 2021
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) receive the Secretary- Treasurer's report as presented.
Action: The Secretary-Treasurer's Report was received as presented.
September 27, 2021
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) reconsider the May 17, 2021 Bylaw reading #1 disposing of 7.3 acres of Lansdowne Middle School lands to School District No. 93.
Action: No action required.
September 27, 2021
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) approves: · the disposal of a 7.3 acre portion of School District property municipally known as 1765 Lansdowne Road, Saanich, BC and legally described as: PID: 005-852-962, Lot A Section 27 Victoria District Plan 6679 (the “Property”); · the entering into and completion of the obligations contained in an agreement of purchase and sale (the “Purchase and Sale Agreement”) in respect of the Property with Conseil Scolaire Francophone de la Colombie-Britannique (the “Purchaser”) in the amount of $15,232,000 more or less; · the granting of authority for the Purchaser, acting in the name of the Board or otherwise, to advance certain zoning, subdivision, and development related amendments to the Property with the District of Saanich and other third parties prior to completion of the disposal of the Property; · the taking of all such action and the execution and delivery of all such documentation ancillary to, or related to, the foregoing; and · the authorization of the Secretary-Treasurer to execute and deliver, on behalf of the Board, the Purchase and Sale Agreement and all such amendments thereto and all related and ancillary documents as the Secretary-Treasurer may, in her discretion, consider advisable. The Board confirms that the Board will not require the Property for future educational purposes. Read a first time the 27th day of September, 2021;
Action: The Board gave the first reading to Bylaw No. 2021-03: Disposal of Surplus Land located at 1765 Lansdowne Road.
September 27, 2021
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) approves: · the disposal of a 7.3 acre portion of School District property municipally known as 1765 Lansdowne Road, Saanich, BC and legally described as: PID: 005-852-962, Lot A Section 27 Victoria District Plan 6679 (the “Property”); · the entering into and completion of the obligations contained in an agreement of purchase and sale (the “Purchase and Sale Agreement”) in respect of the Property with Conseil Scolaire Francophone de la Colombie-Britannique (the “Purchaser”) in the amount of $15,232,000 more or less; · the granting of authority for the Purchaser, acting in the name of the Board or otherwise, to advance certain zoning, subdivision, and development related amendments to the Property with the District of Saanich and other third parties prior to completion of the disposal of the Property; · the taking of all such action and the execution and delivery of all such documentation ancillary to, or related to, the foregoing; and · the authorization of the Secretary-Treasurer to execute and deliver, on behalf of the Board, the Purchase and Sale Agreement and all such amendments thereto and all related and ancillary documents as the Secretary-Treasurer may, in her discretion, consider advisable. The Board confirms that the Board will not require the Property for future educational purposes. Read a second time the 27th day of September, 2021;
Action: The Board gave the second reading of Bylaw 2021-03: Disposal of Surplus Land located at 1765 Lansdowne Road.
September 27, 2021
Approved Motion: That revised Bylaw 9140, Ad Hoc Committee of the Board be: Read a second time the 27th day of September, 2021; Read a third time, passed and adopted, the 27th day of September, 2021.
Action: Revised Bylaw 9140, Ad Hoc Committee of the Board has been updated on the District website.
September 27, 2021
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) temporarily vary Board Bylaws 9130.1 The Education Policy and Directions Committee and 9130.2 The Operations Policy and Planning Committee membership from four trustees to nine trustees for the remainder of the Board’s term ending November 2022.
Action: The Board voted in favour of temporarily varying Bylaws 9130.1 and 9130.2 until the end of this Board's term, November 22, 2021. The proposed changes will come to a future meeting.