Approved Motions

February 27, 2023

Approved Motion: That the June 22, 2022 Regular Board minutes be approved with the following amendment. Under F. Question Period add the following question from the public: Q. In the past two months, the district has spent close to $200,000 on legal fees while the Supreme Court heard the recently concluded case involving two suspended trustees. In this case, does the board agree that the decision to pursue legal action against trustees was both optional and avoidable, and can the board explain why it opted to litigate this case at its students' expense instead of investing the district's resources into programs that benefit students more directly (such as music programming, custodial staffing, and so on)? Question was ruled out of order by the Board Chair Ryan Painter.

Action: June 22, 2023 Board meeting minutes were amended and updated.

Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) approve the International student fees for the 2023-2024 school year.

Action: No action required.

Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) direct the Chair to write a letter to the Ministry of Education and childcare advocating for the funding to allow teachers time to plan, collaborate and learn together, as well as provide the resources, to deliver the new Indigenous Grad requirements (courses) successfully.

Action: Chair to write a letter to the Ministry of Education and childcare advocating for the funding to allow teachers time to plan, collaborate and learn together, as well as provide the resources, to deliver the new Indigenous Grad requirements (courses) successfully.

Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) approve the posting of the following 2023/2024 and 2024/2025 school calendars on the School District’s website for a period of one month: 2023/2024 School Calendar* School Opening September 5, 2023 First non-instructional day September 22, 2023 National Day for Truth and Reconciliation October 2, 2023 Thanksgiving October 9, 2023 Second non-instructional day October 20, 2023 (Province wide) Remembrance Day November 13, 2023 Third non-instructional day November 20, 2023 Schools close for Winter vacation December 22, 2023 Schools re-open after Winter vacation January 8, 2024 Fourth non-instructional day February 16, 2024 Family Day February 19, 2024 Schools close for Spring vacation March 15, 2024 Schools re-open after Spring vacation April 3, 2024 Good Friday March 29, 2024 Easter Monday April 1, 2024 Fifth non-instructional day May 17, 2024 Victoria Day May 20, 2024 Administrative Day and School Closing June 28, 2024 • Sixth non-instructional day to be chosen by each school 2024/2025 School Calendar* School Opening September 3, 2024 First non-instructional day September 23, 2024 National Day for Truth and Reconciliation September 30, 2024 Thanksgiving October 14, 2024 Second non-instructional day October 25, 2024 (Province wide) Remembrance Day November 11, 2024 Third non-instructional day November 22, 2024 Schools close for Winter vacation December 20, 2024 Schools re-open after Winter vacation January 6, 2025 Fourth non-instructional day February 14, 2025 Family Day February 17, 2025 Schools close for Spring vacation March 14, 2025 Schools re-open after Spring vacation March 31, 2025 Good Friday April 18, 2025 Easter Monday April 21, 2025 Fifth non-instructional day May 16, 2025 Victoria Day May 19, 2025 Administrative Day and School Closing June 27, 2025 • Sixth non-instructional day to be chosen by each school

Action: Calendars will be posted on the district site for one month.

Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) accept the December 2022 Quarterly Financial Report as presented to the Audit Committee.

Action: None.

Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) receive the Superintendent's report as presented.

Action: None.

Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) receive the Secretary-Treasurer's report as presented.

Action: None.

Approved Motion: That the School District No. 61 (Greater Victoria) 2022-2023 Amended Annual Budget Bylaw in the amount of $289,487,489 be: Read a first time the 27th day of February, 2023.

Action: None.

Approved Motion: That the School District No. 61 (Greater Victoria) 2022-2023 Amended Annual Budget Bylaw in the amount of $289,487,489 be: Read a second time the 27th day of February, 2023.

Action: None.

Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) agree to give all three readings of the 2022-2023 Amended Annual Budget Bylaw at the Regular Board meeting on February 27, 2023.

Action: None.

February 27, 2023

Action: Calendars will be posted on the district site for one month.

April 25, 2022

Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) approve Capital bylaw No. 2022/23-CPSD61-01 Capital Plan 2022/23. WHEREAS in accordance with Section 142 of the School Act, the Board of Education of School District No. 61 (Greater Victoria) (hereinafter called the “Board”) has submitted a capital plan to the Minister of Education (hereinafter called the "Minister") and the Minister has approved the capital plan or has approved a capital plan with modifications, NOW THEREFORE in accordance with section 143 of the School Act, the Board has prepared this Capital Bylaw and agrees to do the following: (a) Authorize the Secretary-Treasurer to execute a capital project funding agreement(s) related to the capital project(s) contemplated by the capital plan or the capital plan with modifications; (b) Upon ministerial approval to proceed, commence the capital project(s) and proceed diligently and use its best efforts to complete each capital project substantially as directed by the Minister; (c) Observe and comply with any order, regulation, or policy of the Minister as may be applicable to the Board or the capital project(s); and, (d) Maintain proper books of account, and other information and documents with respect to the affairs of the capital project(s), as may be prescribed by the Minister. NOW THEREFORE the Board enacts as follows: 1. The Capital Bylaw of the Board for the 2022/23 Capital Plan as approved by the Minister, to include the supported capital project(s) specified in the letter addressed to the Secretary-Treasurer and Superintendent, dated March 15, 2022 is hereby adopted. 2. This Capital Bylaw may be cited as School District No. 61 (Greater Victoria) Capital Bylaw No.2022-23-CPSD61-01. Read a first time the 25th day of April, 2022; Read a second time the 25th day of April, 2022;

Action: The Board voted in favour of the first two readings of Capital Bylaw No. 2022-23-CPSD61-01.

March 14, 2022

Approved Motion: Whereas a board of education may dispose of land or improvements owned or administered by the board under the authority of Section 96(3) of the School Act, subject to the Orders of the Minister of Education (the “Minister”); AND WHEREAS the Minister issued Order M193/08 effective September 3, 2008 (the “Order”) requiring fee simple sales and leases of land or improvements for a term of ten years or more to be specifically approved by the Minister, unless the transferee is an independent school or another school board; AND WHEREAS Section 65(5) of the School Act requires a board of education to exercise a power with respect to the acquisition or disposal of property only by bylaw; AND WHEREAS: A. The Board of Education of School District No. 61 (Greater Victoria) (the “Board”) owns lands and improvements at 2780 Richmond Road, Victoria, B.C. known as Lansdowne Middle School, South Campus (formerly Richmond Elementary School site (the “Property”); B. The Facility Number of the Property is:105629. C. The legal description of the Property is: Parcel Identifier: 005-170-222 Lot 3, Section 26, Victoria District, Plan 10792; D. The Board proposes to subdivide and sell to the Victoria Hospice Society (the “VHS”) the portion of the Property lying to the west and south of Bowker Creek and measuring approximately 1.9 acres in area as shown on Schedule A attached hereto (the “Lands”), pursuant to the terms of a conditional agreement of purchase and sale (the “Sale Agreement”) for a price of $2,500,000, adjusted as provided in the Sale Agreement (the “Price”); E. The Board is satisfied that it would be in the best interests of the Board to enter into the Sale Agreement and pursuant to its obligations thereunder subdivide the Property and sell the Lands to the VHS for the Price (the “Subdivision and Sale”); F. The Board is satisfied that the Subdivision and Sale will not interfere with the use by the Board of the remainder of the Property for educational purposes. NOW THEREFORE be it enacted as a Bylaw of the Board that the Sale Agreement and the Subdivision and Sale be and are hereby authorized, ratified and approved, subject to the Minister of Education providing a written Certificate of Disposal approving the sale of the Lands. BE IT FURTHER enacted that the Secretary-Treasurer be and is hereby authorized on behalf of the Board to execute and deliver the Sale Agreement and, subject to the Minister’s Approval, all documents required to complete the Subdivision and Sale, and all related and ancillary documents, with all such amendments thereto as the Secretary-Treasurer may, in her discretion, consider advisable. This Bylaw may be cited as “School District No. 61 (Greater Victoria) Lansdowne Middle School, South Campus (formerly Richmond Elementary School) Site Partial Disposal Bylaw 2022”. Read a first time this 24th day of January, 2022. Read a second time this 24th day of January, 2022. Read a third this 14th day of March, 2022., and finally passed and adopted this 14th day of March, 2022.

Action: The Bylaw was given the 3rd and final reading by the Board.

January 24, 2022

Action: The first and second reading were given to the partial land disposal Bylaw for Lansdowne Middles School South Campus.

December 13, 2021

Approved Motion: WHEREAS section 65 (5) of the School Act provides that a board of education may exercise a power with respect to the acquisition or disposal of property owned or administered by the board only by bylaw; AND WHEREAS pursuant to Section 96 (1) of the School Act, "land" includes any interest in land, including any right, title or estate in it of any tenure; AND WHEREAS section 96 (3) of the School Act provides that a board of education may dispose of land or improvements, or both, subject to the orders of the British Columbia Minister of Education (the “Minister”); AND WHEREAS section 3 of the Disposal of Land or Improvements Order M193/08 (the “Order”) provides that boards must not dispose of land or improvements by sale and transfer in fee simple or by way of lease of 10 years or more unless such disposal is to another board or an independent school for educational purposes or is approved by the Minister in accordance with section 5 of the Order; AND WHEREAS section 5 of the Order provides that the Minister may approve, with any terms and conditions, a disposition of land or improvements; AND WHEREAS: (a) The property described in this Bylaw (the “Property”) is registered in the name of The Corporation of the City of Victoria (the “City”) but is being used and administered by The Board of Education of School District No.61 (Greater Victoria) (the “Board) for school purposes; (b) The Board is operating SJ Burnside Alternative School on a portion of the Property and has determined that the remainder of the Property, shown outlined in bold on Schedule A attached to this Bylaw (the “Quit Claim Area”), is no longer required for school purposes; (c) The Board has agreed to release to the City all of its interest in the Quit Claim Area by way of a Quit Claim Deed in favour of the City (the “Quit Claim Deed”) in exchange for consideration to be provided to the Board as described in an agreement (the “Framework Agreement”) among the City, the Board, Pacifica Housing Advisory Association and British Columbia Housing Management Association, which will be fully executed as a precondition to the disposition of the Quit Claim Area as contemplated by this Bylaw; (d) The Property is legally described as: PID: 030-095-859 - Lot 1, Section 4, Victoria District, Plan EPP70074; (e) The Board has confirmed that the Quit Claim Area will not be required for future educational purposes; and (f) The Board is satisfied that the consideration to be provided to the Board under the Framework Agreement represents the fair market value of the Quit Claim Area; NOW THEREFORE be it enacted as a Bylaw, that: 1. Subject to the approval of the Minister, the Board hereby authorizes the execution and delivery of the Quit Claim Deed in favour of the City on the terms and subject to the conditions in the Framework Agreement; and 2. Subject to the approval of the Minister, the Board hereby approves, ratifies and confirms the terms, covenants and conditions of the Framework Agreement and authorizes the Secretary-Treasurer of the Board, for and on behalf of the Board, to execute and deliver the Quit Claim Deed in the form provided as an attachment to the Framework Agreement, and all other documents required to complete the transactions contemplated in the Framework Agreement, with such amendments as the Secretary-Treasurer may consider reasonable and in the best interests of the Board. This bylaw may be cited as "School District No. 61 (Greater Victoria) SJ Burnside Alternative School Site Disposal Bylaw, 2021". Read a first time the 25th day of October, 2021 Read a second time the 25th day of October, 2021 Read a third time this 13th day of December, 2021 and passed and adopted the 13thday of December, 2021.

Action: The Board voted in favour of the 3rd and final reading of the SJ Burnside Alternative School Site Disposal Bylaw, 2021 and the Ministry of Education was notified.

November 22, 2021

Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) approve Capital Plan Bylaw No. 2021/22-CPSD61-03. WHEREAS in accordance with section 142 of the School Act, the Board of Education of School District No. 61 (Greater Victoria) (hereinafter called the “Board”) has submitted a capital plan to the Minister of Education (hereinafter called the "Minister") and the Minister has approved the capital plan or has approved a capital plan with modifications, NOW THEREFORE in accordance with section 143 of the School Act, the Board has prepared this Capital Bylaw and agrees to do the following: (a) Authorize the Secretary-Treasurer to execute a capital project funding agreement(s) related to the capital project(s) contemplated by the capital plan or the capital plan with modifications; (b) Upon ministerial approval to proceed, commence the capital project(s) and proceed diligently and use its best efforts to complete each capital project substantially as directed by the Minister; (c) Observe and comply with any order, regulation, or policy of the Minister as may be applicable to the Board or the capital project(s); and, (d) Maintain proper books of account, and other information and documents with respect to the affairs of the capital project(s), as may be prescribed by the Minister. NOW THEREFORE the Board enacts as follows: 1. The Capital Bylaw of the Board for the 2021/22 Capital Plan as approved by the Minister, to include the supported capital project(s) specified in the letter addressed to the Secretary-Treasurer and Superintendent, dated October 22, 2021, is hereby adopted. 2. This Capital Bylaw may be cited as School District No. 61 (Greater Victoria) Capital Bylaw No.2021/22-CPSD61-03. Read a first time this 22 day of November, 2021. Read a second time this 22 day of November, 2021.

Action: The Board of Education of School District No. 61 (Greater Victoria) approved Capital Plan Bylaw No. 2021/22-CPSD61-03. Read a first time this 22 day of November, 2021. Read a second time this 22 day of November, 2021.

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