Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) extend the allotted presentation time of speaker, Edith Loring-Kuhanga, from five minutes to ten minutes.
Action: The Board voted in favour of extending the presentation time of Community Speaker Edith Loring-Kuhanga and provided her ten minutes.
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) 2021-2022 Annual Budget Bylaw in the amount of $258,131,762 be:
Read a first time the 29th day of March, 2021.
Action: The Board vote in favour of giving the first reading to the 2021-2022 Annual Budget Bylaw at the March 29, 2021 Board meeting.
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) reconsider adding the March 4, 2021 letter received from Songhees Chief and Council to Board Chair Watters, until such time as a confirmation is received from the Songhees Nation on whether they give permission to include the letter on a public agenda.
Action: The Board voted in favour of holding off publishing the letter received on March 4, 2021 from the Songhees Nation.
Approved Motion: Be it resolved that Trustees send their expression of interest to attend a meeting on March 31, 2021 between VCPAC Executive and School District No. 61 Trustees to Chair Watters and Chair Watters will select third Trustees who will attend along with herself and Vice-Chair Leonard.
Action: Chair Watters will reach out to the executive of VCPAC.
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) suspend the Craigflower School and Shoreline School Closure public consultation plan timeline and direct the Superintendent to meet with the Songhees and Esquimalt Nations to discuss how they would like to proceed.
Action: The Board voted in favour of suspending the public consultation plan timeline on the Craigflower and Shoreline Schools.
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) approve the Advocacy Ad Hoc Committee Terms of Reference, as amended.
Action: The Board voted in favour of the revised Terms of Reference for the Advocacy Ad Hoc Committee and the TOR was updated on the District website.
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) direct the Superintendent to implement a process to allow active public participation in all standing committees as per our bylaws while meetings are conducted under COVID 19 health and safety guidelines for April 2021 Education Policy and Directions Committee meeting.
Action: Superintendent Green will work with the Director of IT to implement a plan for public participation.
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) approve revised Bylaw 9360, General Meeting of the Board, as amended.
Action: The Board voted in favour of revised Bylaw 9360, General Meeting of the Board.
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) agree to give all three readings to revised Bylaw 9360, General Meeting of the Board at the meeting of March 29, 2021.
Action: The vote was not unanimous so only one reading was conducted and voted on at the March 29, 2021 meeting.
Approved Motion: That Bylaw 9360, General Meeting of the Board be:
Read a first time the 29th day of March, 2021.
Action: The Board gave the first reading to revised Bylaw 9360, General Meeting of the Board, the 2nd and 3rd reading will be placed on the April 26, 2021 meeting agenda.
March 29, 2021
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) extend the allotted presentation time of speaker, Edith Loring-Kuhanga, from five minutes to ten minutes.
Action: The Board voted in favour of extending the presentation time of Community Speaker Edith Loring-Kuhanga and provided her ten minutes.
March 29, 2021
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) 2021-2022 Annual Budget Bylaw in the amount of $258,131,762 be:
Read a first time the 29th day of March, 2021.
Action: The Board vote in favour of giving the first reading to the 2021-2022 Annual Budget Bylaw at the March 29, 2021 Board meeting.
March 29, 2021
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) reconsider adding the March 4, 2021 letter received from Songhees Chief and Council to Board Chair Watters, until such time as a confirmation is received from the Songhees Nation on whether they give permission to include the letter on a public agenda.
Action: The Board voted in favour of holding off publishing the letter received on March 4, 2021 from the Songhees Nation.
March 29, 2021
Approved Motion: Be it resolved that Trustees send their expression of interest to attend a meeting on March 31, 2021 between VCPAC Executive and School District No. 61 Trustees to Chair Watters and Chair Watters will select third Trustees who will attend along with herself and Vice-Chair Leonard.
Action: Chair Watters will reach out to the executive of VCPAC.
March 29, 2021
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) suspend the Craigflower School and Shoreline School Closure public consultation plan timeline and direct the Superintendent to meet with the Songhees and Esquimalt Nations to discuss how they would like to proceed.
Action: The Board voted in favour of suspending the public consultation plan timeline on the Craigflower and Shoreline Schools.
March 29, 2021
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) approve the Advocacy Ad Hoc Committee Terms of Reference, as amended.
Action: The Board voted in favour of the revised Terms of Reference for the Advocacy Ad Hoc Committee and the TOR was updated on the District website.
March 29, 2021
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) direct the Superintendent to implement a process to allow active public participation in all standing committees as per our bylaws while meetings are conducted under COVID 19 health and safety guidelines for April 2021 Education Policy and Directions Committee meeting.
Action: Superintendent Green will work with the Director of IT to implement a plan for public participation.
March 29, 2021
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) approve revised Bylaw 9360, General Meeting of the Board, as amended.
Action: The Board voted in favour of revised Bylaw 9360, General Meeting of the Board.
March 29, 2021
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) agree to give all three readings to revised Bylaw 9360, General Meeting of the Board at the meeting of March 29, 2021.
Action: The vote was not unanimous so only one reading was conducted and voted on at the March 29, 2021 meeting.
March 29, 2021
Approved Motion: That Bylaw 9360, General Meeting of the Board be:
Read a first time the 29th day of March, 2021.
Action: The Board gave the first reading to revised Bylaw 9360, General Meeting of the Board, the 2nd and 3rd reading will be placed on the April 26, 2021 meeting agenda.
March 29, 2021
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) receive the Superintendent's report as presented.
Action: The Superintendent's Report was received as presented.
March 29, 2021
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) receive the Secretary- Treasurer's report as presented.
Action: The Secretary-Treasurer's Report was received as presented.
March 29, 2021
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) approve the public engagement plan to consult on the disposal of 7.3 acres at Lansdowne Middle School site, as presented.
Action: The Board voted in favour of the public engagement plan to consult on the disposal of the parcel of land at Lansdowne Middle School, as presented. The plan will be implemented immediately.
March 29, 2021
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) extend the meeting time past 11:00 p.m.
Action: The Board voted in favour of extending the meeting time past 11:00 p.m.
March 29, 2021
Approved Motion: That the motion "That the Board of Education of School District No. 61 (Greater Victoria) direct the Superintendent to staff early child care / child care before and after school programs with first consideration to CUPE 947 members who apply for the positions.
AND FURTHER;
That CUPE 947 EAs immediately / as soon as possible be offered the positions at their current hourly wage before wide advertisement or SD61staff contracting with other community provider(s)" be tabled until October 2021 Operations Policy and Planning Committee meeting.
Action: This motion has been tabled until the October 2021 Operations Policy and Planning Committee meeting.
February 25, 2021
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) agree to give the third reading of the Victoria High School Right-Of-Way Bylaw 2021-02 at the Special Board meeting on February 25, 2021.
Read a third time, passed and adopted the 25th day of February, 2021;
And that the Secretary-Treasurer and Board Chair be authorized to sign, seal and execute this Bylaw on behalf of the Board.
Action: The Board voted in favour of giving the third and final reading of Victoria High School Right of Way Bylaw 1021-02.
February 22, 2021
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) commit to an annual elementary school investment in literacy according to each elementary school's unique needs, and in alignment with the Strategic Plan, using the "Coach Approach", Reading Recovery or other established literacy program;
AND FURTHER
That the Board consider an amount of $530,000 in its 2021-2022 budget deliberations to align to the Strategic Plan and a literacy focus.
Action: This item has been added to the 2021-2022 Budget, for consideration.
February 22, 2021
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) adopt the policy development workflow as presented by the Policy Sub-Committee.
AND FURTHER;
That the Board of Education update all applicable Bylaws and Policies to reflect alignment to the workflow document.
AND FURTHER;
That the Board direct the Secretary-Treasurer to bring any changes back to the Board for consideration.
Action: This item is currently in progress and the Secretary-Treasurer will report back at the May 17, 2021 Board meeting.
February 22, 2021
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) move from a Regular Board meeting into a Committee of the Whole meeting.
Action: The Board meeting was moved into a Committee of the Whole meeting.
February 22, 2021
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) move out of Committee of the Whole and back into a Regular Board of Education meeting.
Action: The Board moved out of Committee of the Whole and back into a Board of Education meeting.
February 22, 2021
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) abandon Policies 6142.03, 6151, 6161.2, and 6164.1;
AND FURTHER THAT
The Board refer Policies 6145.01, 6145.02, 6161.1, 6162.5, and 6163.1 to the Superintendent for administration manual consideration.
Action: The Board voted in favour of abandoning the Policies indicated and referring Policies to the Superintendent for consideration in the administration manual.
February 22, 2021
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) move discussion of agenda item D.2.b.c Draft Bylaw 9360, General Meeting of the Board, to the March 29, 2021 Board of Education meeting agenda.
Action: This agenda item was moved to the March 29, 2021 Board meeting agenda for discussion.
February 22, 2021
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) approve the posting of the following 2021/2022 school calendar on the School District’s website for a period of one month:
2021/2022 School Calendar*
School Opening September 7, 2021
First non-instructional day September 27, 2021
Thanksgiving October 11, 2021
Second non-instructional day October 22, 2021 (Province wide)
Remembrance Day November 11, 2021
Third non-instructional day November 12, 2021
Schools close for Winter vacation December 17, 2021
Schools re-open after Winter vacation January 4, 2022
Fourth non-instructional day February 18, 2022
Family Day February 21, 2022
Schools close for Spring vacation March 18, 2022
Schools re-open after Spring vacation April 4, 2022
Good Friday April 15, 2022
Easter Monday April 18, 2022
Fifth non-instructional day May 20, 2022
Victoria Day May 23, 2022
Administrative Day and School Closing June 24, 2022
*Sixth non-instructional day to be chosen by each school
Action: The Board voted in favour of posting for the 2021-2022 school calendar dates to the District website for feedback over the next thirty days.
February 22, 2021
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) approve the installation of 4 video cameras in 2 locations at the Victoria High School construction site as presented.
Action: The Board voted in favour to install 4 video cameras at 2 locations at the Victoria High School construction site.
February 22, 2021
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) direct the Chair to write to the Ministry of Education and the Ministry of Finance, urging them to fully fund net zero capital upgrade and replacement projects, effective immediately.
Action: A letter was sent to the Ministry of Education on February 25, 2021 and posted on the District website.
February 22, 2021
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) direct the Information Technology for Learning Department to seek a solution to public and Trustee requests to access Board and Committee Meeting reports and attachments, with ease, via the public District website.
Action: The Director of Information Technology is currently working on this request and will report back to the Board when information has been gathered.
February 22, 2021
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) agrees to give two readings to Bylaw 9130.4, Audit Sub-Committee, at the meeting of February 22, 2021.
Action: The Board voted in favour to give the final two readings to Bylaw 9130.4, Audit Sub-Committee at the meeting of February 22, 2021.
February 22, 2021
Approved Motion: That Bylaw 9130.4, Audit Sub-Committee be:
Read a second time the 22nd day of February, 2021;
Read a third time, passed and adopted the 22nd day of February, 2021.
Action: The Board passed and adopted Bylaw 9130.4, Audit Sub-Committee.
February 22, 2021
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) accept the December 2020 Quarterly Financial Report as presented to the Audit Committee.
Action: The Board voted in favour of accepting the December 2020 Quarterly Financial Report, as presented.
February 22, 2021
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) receive the Superintendent's report, as amended.
Action: The Superintendent's Report was received, as amended.
February 22, 2021
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) receive the Secretary- Treasurer's report as presented.
Action: The Secretary-Treasurer's Report was received as presented.
February 22, 2021
Approved Motion: WHERAS a board of education may dispose of land or improvements owned or administered by the board under the authority of Section 96(3) of the School Act, subject to the Orders of the Minister of Education (the "Minister");
AND WHEREAS the Minister issued Order M193/08 effective September 3, 2008 (the "Order") requiring fee simple sales and leases of land or improvements for a term of ten years or more to be specifically approved by the Minister, unless the transferee is an independent school or another school board, but the Order does not require the Minister's approval of a right-of-way or covenant;
AND WHEREAS Section 65(5) of the School Act requires a board of education to exercise a power with respect to the acquisition or disposal of property only by bylaw, and the granting of a statutory right-of-way or a covenant is a disposal of an interest in land;
AND WHEREAS:
1. The Board of Education of School District No. 61 (Greater Victoria) (the “Board”) operates Victoria High School (the “School”) in Victoria, British Columbia, on lands comprised of twenty-four separate legal parcels (the “School Site”);
2. The Board is the registered owner of one of the parcels comprising the School Site (the “Board Parcel”);
3. The Corporation of the City of Victoria (the “City”) is or is in the process of becoming the registered owner of the parcels other than the Board Parcel that comprise the School Site, all of which are used and administered by the Board for educational purposes;
4. The City proposes to consolidate the parcels comprising the School Site other than the Board Parcel into a single parcel of land (the “Consolidation”);
5. The Board requires from the City a Development Variance Permit and a Building Permit (collectively, the “Permits”) to complete a seismic remediation of and addition to the School, and as a condition of the Permits being granted the City requires that the Board construct certain road frontage improvements around the School Site (the “Works”);
6. The City has asked the Board to grant in favour of the City a Statutory Right-of-Way in respect of the Works that is 09 meters wide along the northern portion of the Board Parcel adjacent to Gladstone Street (the “Board SRW”), and that the Board agree to prepare for execution by the City and attend to the registration of a Statutory Right of Way or Statutory Rights of Way in respect of the Works fronting the remainder of the School Site (the “City SRWs”), all as shown generally in Schedule A attached hereto;
7. The address of the School Site is 1260 Grant Street, Victoria, B.C., V8T1C2 and the Facility Number of the School Site is 6161018;
8. The legal description of the Board Parcel is:
Parcel Identifier: 009-698-434
Parcel A (DD 58777I) of Section 54, Spring Ridge, Victoria City;
1. The Board proposes to enter into a written agreement with the City (the “SRW Agreement”) that upon issuance of the Permits, the Board will grant and register the Board SRW, and the Board will attend to the preparation and registration of the City SRWs concurrently with the completion of the Consolidation, provided that if the Consolidation has not been completed within one year after the Permits are issued, then the Board will attend to the preparation and registration of the City SRWs promptly upon request by the City and prior to completion of the Consolidation; and
2. The Board is satisfied that entering into and completing its obligations under the SRW Agreement, including the granting and registration of the Board SRW and the registration of the City SRWs, will not interfere with the use by the Board of the School Site for educational purposes;
NOW THEREFORE be it resolved as a Bylaw of the Board that the Board entering into and completing its obligations under the SRW Agreement, including the granting and registration of the Board SRW and the registration of the City SRWs, be and are hereby authorized, ratified and approved.
BE IT FURTHER resolved that the Secretary-Treasurer be and is hereby authorized on behalf of the Board to execute and deliver the SRW Agreement, the Board SRW, and all such amendments thereto and all related and ancillary documents as the Secretary-Treasurer may, in her discretion, consider advisable.
This Bylaw may be cited as “School District No. 61 (Greater Victoria) Victoria High School Right-of-Way Bylaw 2021-02”.
Action: The Board voted in favour of Victoria High School Right of Way Bylaw 2021-02.
February 22, 2021
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) agree to give all three readings of the Victoria High School Right-Of-Way bylaw 2021-02 at the Regular Board meeting on February 22, 2021.
Action: The vote was not unanimous in order to give all three readings to Victoria High School Right of Way Bylaw 2021-02 at the meeting of February 22, 2021.
February 22, 2021
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) agree to give two readings of the Victoria High School Right-Of-Way Bylaw 2021-02 at the Regular Board meeting on February 22, 2021.
Read the first time the 22nd day of February, 2021;
Read a second time the 22nd day of February, 2021.
Action: The Board gave two readings to the Victoria High School Right of Way Bylaw 2021-02 at the February 22, 2021 meeting.
February 22, 2021
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) extend the meeting time past 11:00 p.m.
Action: The Board voted in favour of extending the meeting time past 11:00 p.m.
February 22, 2021
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) agree to give all three readings of the 2020-2021 Amended Annual Budget Bylaw at the Regular Board meeting on February 22, 2021.
Action: The Board voted unanimously in favour of giving all three readings to the 2020-2021 Amended Annual Budget Bylaw.
February 22, 2021
Approved Motion: That the School District No. 61 (Greater Victoria) Amended Annual Budget Bylaw for fiscal year 2020-2021 in the amount of $268,408,578 be:
Read a first time the 22nd day of February, 2021;
Read a second time the 22nd day of February, 2021;
Read a third time, passed and adopted the 22nd day of February, 2021;
And that the Secretary Treasurer and Board Chair be authorized to sign, seal and execute this Bylaw on behalf of the Board.
Action: The Board gave all three readings to the 2020-2021 Amended Annual Budget Bylaw.
February 22, 2021
Approved Motion: That the motion "That the Board direct the Board Chair to write a letter to Dr. Henry expressing support for a broadened mask mandate for schools that includes mask wearing by students K-12, staff, and any adults in school buildings in all school spaces, with exceptions on a case by case basis.to be made by principals, with a documented reason for an exemption" be referred to the March 8, 2021 Operations Policy and Planning Committee meeting agenda.
Action: This motion was referred to the March 8, 2021 Operations Policy and Planning Committee meeting agenda.
January 25, 2021
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) forward the January 4, 2021 correspondence from Strawberry Vale Elementary School students to the Secretary-Treasurer to be included in the budget review process for feedback.
Action: The correspondence received from the Strawberry Vale students was forwarded to the Secretary-Treasurer.
January 25, 2021
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) approve the following motion for submission to the 2021 BCSTA AGM:
"That the BCSTA urge the Ministry of Education and the Minister of Finance to fully fund net zero capital upgrade and replacement projects effective immediately."
Action: The Board voted in favour of the motion and it was sent to the BCSTA for consideration at their AGM.
January 25, 2021
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) approve the new Board Authority Authorized Course: Aviation Maintenance 12.
Action: The Board approved the new Board Authority Authorized Course: Aviation Maintenance 12 and the Ministry of Education was notified.
January 25, 2021
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) adopt Bylaw 9130.4, Audit Sub-Committee, as amended.
Action: The Board voted in favour of adopting new Bylaw 9130.4 Audit Sub-Committee and gave two readings of the Bylaw. The third and final reading will take place at the February 22, 2021 Board meeting.
January 25, 2021
Approved Motion: That the motion "That the Board of Education SD61 (Greater Victoria) direct the Superintendent to direct the Information Technology Department to set up submenus under the “Our District” menu, between “Provincial School Act” and “Trustee Elections”,
And Further;
That the Superintendent develop a protocol by the end of November 2020 with staff that will ensure all public reports are placed in the appropriate file, following approval / receipt by the Board, the day after the meeting that approves / receives the report" be referred to the February 8, 2021 Operations Policy and Planning Committee meeting for Information Technology for Learning to wordsmith.
Action: The motion was placed on the February 8, 2021 Operations Policy and Planning Committee meeting agenda.
January 25, 2021
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) receive the Secretary- Treasurer's report as presented.
Action: The Secretary-Treasurer's Report was received as presented.
January 25, 2021
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) approve the granting of a Statutory Right-of-Way to British Columbia Hydro and Power Authority for the purpose of installing expanded services at Macaulay Elementary School, legally described as Lot 15, Block 20, Section 11, Esquimalt District, Plan 195A, PID 009-290-371.
Action: The Board voted in favour of granting permission to BC Hydro and Power Authority for the Statutory Right of Way at Macaulay Elementary School.
January 25, 2021
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) agree to give all three readings of Disposal (Right-of-Way) of Real Property Bylaw No. 21-01 at the January 25, 2021 Board meeting.
Action: The Board voted unanimously in favour of giving all three readings to Disposal (Right-of-Way) of Real Property Bylaw 21-01.
January 25, 2021
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) Disposal (Right-of-Way) of Real Property Bylaw No. 21-01, being a bylaw to grant a Statutory Right-of-Way to British Columbia Hydro and Power Authority on the property legally described as Lot 15, Block 20, Section 11, Esquimalt District, Plan 195A, PID 009-290-371, for the purpose of installing expanded services at Macaulay Elementary School.
Read a first time the 25th day of January, 2021;
Read a second time the 25th day of January, 2021;
Read a third time, passed and adopted the 25th day of January, 2021;
And that the Chairperson and the Secretary-Treasurer be authorized to sign, seal and execute this Bylaw on behalf of the Board.
Action: The Board gave all three readings to Real Property Bylaw 21-01 at the January 25,2021 Board meeting and the Ministry of Education and BC Hydro were advised.
January 25, 2021
Approved Motion: That the motion "That Board of Education of School District 61 (Greater Victoria) hire an independent external auditor who will report directly to the Board and investigate the Burnside Education Center Project to a) identify what occurred to allow this project to progress from a proposed $2.6 million project to an overall cost of $8.1 million, b) to identify when Senior Staff and Trustees should have been aware of the overspending and what occurred that they were not aware or did not act, c) to make recommendations to the Board" be referred to an In-Camera meeting.
Action: The motion was referred to an In-Camera Board meeting for discussion.
January 25, 2021
Approved Motion: That the January 25, 2021 Regular Board of Education meeting continue past 11:00 p.m.
Action: The meeting continued past 11:00 p.m. and adjourned at 11:08 p.m.
December 14, 2020
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) approve the 2021-2022 Budget Process as presented.
Action: The Board voted in favour of approving the 2021-2022 Budget Process and it has been posted to the District website.
December 14, 2020
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) receive the Superintendent's report as presented.
Action: The Superintendent's Report was received as presented.
December 14, 2020
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) direct the Chair to respond to the November 28, 2020 letter received from VCPAC;
AND FURTHER
That the letter contain answers to questions that can be answered now and advise that further information will be provided when it is available.
Action: Chair Watters responded to the November 28th letter from VCPAC on December 16, 2020.
December 14, 2020
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) receive the Secretary- Treasurer's report as presented.
Action: The Secretary-Treasurer's Report was received as presented.
December 14, 2020
Approved Motion: That the motion "That the Board of Education of School District No. 61 (Greater Victoria) direct the Superintendent to staff early child care / child care before and after school programs with first consideration to CUPE 947 members who apply for the positions.
AND FURTHER,
That CUPE 947 EAs immediately / as soon as possible be offered the positions at their current hourly wage before wide advertisement or SD61 staff contracting with other community provider(s)" be postponed to the March 8, 2021 Operations Policy and Planning Committee meeting.
Action: The Board voted in favour of postponing the motion and it has been placed on the March 8, 2021 Operations Policy and Planning Committee meeting agenda.
November 23, 2020
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) proceed with the election process of the Board Chair, Board Vice-Chair, British Columbia Public School Employers' Association Representative and the British Columbia School Trustees' Association Provincial Councilor proceed by Trustees sending in nominations and ballots by text to the Secretary-Treasurer and the Deputy Superintendent to be tabulated and reported out.
Action: The Board voted in favour of proceeding with the elections via text messages to Secretary-Treasurer Morris and Deputy Superintendent Whitten.
November 23, 2020
Approved Motion: That the election ballots received by text message to Secretary-Treasurer Morris and Deputy Superintendent Whitten be destroyed.
Action: The election ballots received by text message by Secretary-Treasurer Morris and Deputy Superintendent Whitten were deleted.
November 23, 2020
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) write a letter to the Ministry of Education requesting that MyEd specific forms include "X" as an option for the "Gender" category
AND FURTHER
That the request of notification of gender for parents and siblings be removed.
Action: A letter was sent to the Ministry of Education on December 1, 2020 and posted on the District website.
November 23, 2020
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) write the Ministry of Education requesting the cancellation of the Foundation Skills Assessment for the 2020-2021 school year during COVID-19.
Action: A letter was sent to the Ministry of Education on December 1, 2020 and posted on the District website.
November 23, 2020
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) approve new Policy 6161.5, Instruction: School Gardens;
AND FURTHER
Direct the Superintendent to develop an Administrative procedure.
Action: The Board voted in favour of approving new Policy 6161.5, Instruction: School Gardens and it has been posted on the District website.
November 23, 2020
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) accept the September 2020 Quarterly Financial Report as presented to the Audit Committee.
Action: The Board voted in favour to accept the September 2020 Quarterly Financial Report as presented.
November 23, 2020
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) receive the Superintendent's report as presented.
Action: The Superintendent's Report was received as presented.
November 23, 2020
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) authorize the signing of the Local Education Agreement between the School District No. 61 and Songhees Nations as presented.
Action: The Board voted in favour of authorizing the signing of the Local Education Agreement between SD61 and the Songhees Nations.
November 23, 2020
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) approve the Craigflower School Closure public consultation plan as presented.
Action: The Board voted in favour of approving the Craigflower School Closure public consultation plan as presented.
November 23, 2020
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) receive the Secretary- Treasurer's report as presented.
Action: The Secretary-Treasurer's Report was received as presented.
October 26, 2020
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) support in principle for a period of up to two years, the proposed artificial turf field project at Spectrum Community School, at no cost to the Board; AND FURTHER THAT
Staff be directed to update the Board once funding has been secured by the STAR Committee.
Action: Staff have notified the START Project Committee of this motion and that it passed and will be monitoring the progress of the project over the next two years.
October 26, 2020
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) abandon Policies 5141.3, 5143, 5210, 6112.1, 6120.2, 6121, 6130.1, 6135.1, 6141.4, and 6142.01;
AND FURTHER THAT
The Board refer Policies 5141.3 and 5143 to the Superintendent for administration manual consideration.
Action: The Board voted in favour of deleting the named policies from the directory and forwarding the two mentioned to the Superintendent for administration manual consideration.
October 26, 2020
Approved Motion: Pursuant to Bylaw 9140, that the Board of Education of School District No. 61 (Greater Victoria) dissolve the Public Engagement Ad Hoc Committee and the Student Registration and Transfer Committee.
Action: The Board voted in favour of dissolving the two committees.
October 26, 2020
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) accept the revised Advocacy Ad Hoc Committee Terms of Reference as presented.
Action: The Board voted in favour of accepting the revised Terms of Reference for the Advocacy Ad Hoc Committee and the new TOR's were posted on the District website.
October 26, 2020
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) receive the Superintendent's report as presented.
Action: The Superintendent's Report was received as presented.
October 26, 2020
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) receive the Secretary- Treasurer's report as presented.
Action: The Secretary-Treasurer's Report was received as presented.
October 26, 2020
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) direct the Superintendent to suspend the reporting of the Student Unusual Exclusion Report until the District moves into Stage One of the Restart Plan.
Action: The Board voted in favour of releasing the motion from the In-Camera meeting of October 26, 2020 into the public and the Student Unusual Exclusion Report has been suspended until the District moves into Stage One of the Restart Plan during the COVID-19 Pandemic.
September 28, 2020
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) forward all correspondence received with respect to the school police liaison officers to the appropriate committee for review and a summary to be brought to a future board meeting from the committee's work.
Action: All correspondence pertaining to school police liaison officers will be forwarded to the newly formed Ad Hoc Committee.
September 28, 2020
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) accept the amended Draft Terms of Reference for the Police Liaison Officer Ad Hoc Committee.
Action: The Board voted in favour of the Terms of Reference for the Police Liaison Officer Ad Hoc Committee and they have been posted on the District website.
September 28, 2020
Approved Motion: That the Board of Education of School District No.61 (Greater Victoria) adopt the draft Superintendent Evaluation Policy Option 2, as presented;
AND FURTHER
That the policy remain in draft until the first evaluation is concluded;
AND FURTHER
That the Board review the draft Superintendent Evaluation policy immediately after completing the Superintendent Evaluation process.
Action: The Board voted in favour of adopting option 2 of the draft Superintendent's Evaluation Policy and it will remain in draft until after the evaluation process has been completed and reviewed by the Board.
September 28, 2020
Approved Motion: That the Board of Education of School District No.61 (Greater Victoria) direct the Superintendent to provide the Board of Education a report which sets out what actions and remediation's have been completed, and what actions and remediation's are outstanding as a result of the health and safety issues identified in the school shop audits carried out in November 2016 and Spring 2017.
Action: Not actioned
September 28, 2020
Approved Motion: That the Board of Education of School District No.61 (Greater Victoria) direct the Policy Sub-Committee to add a section to the development of the policy Role of Trustee, that addresses the Trustee Report, including timing, content and a template.
Action: The motion was forwarded to the Policy Sub-Committee to work on developing a Policy for Role of the Trustee.
September 28, 2020
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) approve the appropriation of $17,949,746 of the operating surplus as follows: 1) school level funds $2,574,311, 2) unspent project budgets $5,207,301, 3) purchase order commitments $560,082, 4) COVID-19 contingency $2,561,246, and 5) balance 2020-2021 budget $7,046,806 approved May 2020.
Action: The Board voted in favour of the appropriation of $17,949,746 from the operating surplus as outline in the motion.
September 28, 2020
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) approve the transfer of $639,270 to Local Capital in 2019-2020 for the Student Device Replacement Reserve ($339,270), the Technology Replacement Reserve ($200,000) and the Childcare Capital Reserve ($100,000).
Action: The Board voted in favour to transfer $639,270 to Local Capital as outline in the motion.
September 28, 2020
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) approve the Audited Financial Statements of School District No. 61 (Greater Victoria) for the year ended June 30, 2020; and that the Board Chair, the Superintendent and the Secretary-Treasurer be authorized to execute these statements, where applicable, on behalf of the Board.
Action: The Board voted in favour of approving the Audited Financial Statements for the year end June 30, 2020 and they have been submitted to the Ministry of Education.
September 28, 2020
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) approve the schedules as required by the Financial Information Act for the period July 1, 2019 to June 30, 2020
AND FURTHER
That the approved schedules be posted to the District website.
Action: The Schedules have been submitted to the Ministry of Education and posted on the District website.
September 28, 2020
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) receive the Superintendent's report as presented.
Action: The Superintendent's Report was received as presented.
September 28, 2020
Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) receive the Secretary- Treasurer's report as presented.
Action: The Secretary-Treasurer's Report was received as presented.
September 28, 2020
Approved Motion: That the Board of Education of School District No.61 (Greater Victoria) approve the Federal Safe Return to Class spending plan, as presented.
Action: The Board voted in favour of the Federal Safe Return to Class spending plan.
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