Approved Motions 2023-2024

DateApproved MotionsAction
September 25, 2023That the May 31, 2023 Regular Board minutes be approved.
September 25, 2023That the June 19, 2023 Regular Board minutes be approved.
September 25, 2023That the Board of Education of School District No. 61 (Greater Victoria) approve new Policy 5150 Sanctuary Schools.Policy 5150 Sanctuary Schools will be posted on the District website.
September 25, 2023That the Board of Education of School District No. 61 (Greater Victoria) approve new Regulation 5150 Sanctuary Schools at the September 25, 2023 Board of Education meeting.Regulation 5150 Sanctuary Schools will be posted on the District website.
September 25, 2023That the Board of Education of School District No. 61 (Greater Victoria) amend Draft New Policy XXXX International Student Enrollment, 3.0 Policy,
3.7 The Board of Education directs that prior to considering International School enrollment schools must make every reasonable effort to confirm that there is adequate space, educational programs, and instructional support available for school age children resident in the school district.
September 25, 2023That the Board of Education of School District No. 61 (Greater Victoria) amend Draft New Policy XXXX International Student Enrollment, 3.0 Policy,
3.3 The Board of Education acknowledges that marketing and recruiting activities are carried out to attract international students to the school district as described in the supporting regulation.
September 25, 2023That the Board of Education of School District No. 61 (Greater Victoria) refer the draft Policy XXXX International Education Enrollment and draft Regulation XXXX International Education Enrollment with the relevant additional data to the Education Policy and Directions Committee meeting October 16, 2023.Draft Policy XXXX International Education Enrollment and draft Regulation XXXX International Education Enrollment with the relevant additional data will go to the Education Policy and Directions Committee meeting October 16, 2023.
September 25, 2023That the Board of Education of School District No. 61 (Greater Victoria) direct the Policy Sub-Committee to review Policy 5123 Student Placement.Policy Sub-Committee to review Policy 5123 Student Placement.
September 25, 2023That the Board of Education of School District No. 61 (Greater Victoria) direct Policy Sub-Committee to review draft administrative regulations 1161.2 Privacy Management Program, 1161.3 Privacy Impact Assessments and 1161.4 Critical Incident and Privacy Breach.Policy Sub-Committee to review draft administrative regulations 1161.2 Privacy Management Program, 1161.3 Privacy Impact Assessments and 1161.4 Critical Incident and Privacy Breach.
September 25, 2023That the Board of Education of School District No. 61 (Greater Victoria) adopt the Draft Climate Action Plan and annually review progress toward implementation of the Climate Action Plan.Annually review progress toward implementation of the Climate Action Plan.
September 25, 2023That the Board of Education of School District No. 61 (Greater Victoria) approve the appropriation of $6,841,658 of the operating surplus as follows: 1) internally restricted $6,224,545, and 2) unrestricted (contingency) $617,113.
September 25, 2023That the Board of Education of School District No. 61 (Greater Victoria) approve the Audited Financial Statements of School District No. 61 (Greater Victoria) for the year ended June 30, 2023; AND FURTHER that the Board Chair, the Superintendent and the Secretary-Treasurer be authorized to affix their signatures to the statements, where applicable, on behalf of the Board.Board Chair, the Superintendent and the Secretary-Treasurer be authorized to affix their signatures to the statements, where applicable, on behalf of the Board.
September 25, 2023That the Board of Education of School District No. 61 (Greater Victoria) approve the Financial Statement Discussion and Analysis Report for the year ended June 30, 2023.
September 25, 2023That the Board of Education of School District No. 61 (Greater Victoria) approve the Multi-Year Financial Plan 2023-2026.
September 25, 2023That the Board of Education of School District No. 61 (Greater Victoria) approve the schedules as required by the Financial Information Act for the period July 1, 2022 to June 30, 2023; AND FURTHER that the approved schedules be posted to the District website.
September 25, 2023That the Board of Education of School District No. 61 (Greater Victoria) receive the Superintendent's report as presented.
September 25, 2023That the Board of Education of School District No. 61 (Greater Victoria) approve the Enhancing Student Learning Annual Report 2023-2024, as presented.
September 25, 2023That the Board of Education of School District No. 61 (Greater Victoria) approve the 2023-2024 School Plans as presented.
September 25, 2023That the Board of Education of School District No. 61 (Greater Victoria) receive the Secretary-Treasurer's report as presented.
September 25, 2023That the Board of Education of School District No. 61 (Greater Victoria) approve Capital Bylaw No. 2023/24-CPSD61-02 Capital Plan 2023/24.
WHEREAS in accordance with Section 142 of the School Act, the Board of Education of School District No. 61 (Greater Victoria) (hereinafter called the “Board”) has submitted a capital plan to the Minister of Education (hereinafter called the "Minister") and the Minister has approved the capital plan or has approved a capital plan with modifications,
NOW THEREFORE in accordance with Section 143 of the School Act, the Board has prepared this Capital Bylaw and agrees to do the following:
(a) Authorize the Secretary-Treasurer to execute a capital project funding agreement(s) related to the capital project(s) contemplated by the capital plan or the capital plan with modifications;
(b) Upon ministerial approval to proceed, commence the capital project(s) and proceed diligently and use its best efforts to complete each capital project substantially as directed by the Minister;
(c) Observe and comply with any order, regulation, or policy of the Minister as may be applicable to the Board or the capital project(s); and,
(d) Maintain proper books of account, and other information and documents with respect to the affairs of the capital project(s), as may be prescribed by the Minister.
NOW THEREFORE the Board enacts as follows:
1. The Capital Bylaw of the Board for the 2023/24 Capital Plan as approved by the Minister, to include the supported capital project(s) specified in the letter addressed to the Secretary-Treasurer and Superintendent, dated September 15, 2023, is hereby adopted.
2. This Capital Bylaw may be cited as School District No. 61 (Greater Victoria) Capital Bylaw No. 2023/24-CPSD61-02.
Read a first time this 25th day of September, 2023.
September 25, 2023That the Board of Education of School District No. 61 (Greater Victoria) approve Capital Bylaw No. 2023/24-CPSD61-02 Capital Plan 2023/24.
WHEREAS in accordance with Section 142 of the School Act, the Board of Education of School District No. 61 (Greater Victoria) (hereinafter called the “Board”) has submitted a capital plan to the Minister of Education (hereinafter called the "Minister") and the Minister has approved the capital plan or has approved a capital plan with modifications,
NOW THEREFORE in accordance with Section 143 of the School Act, the Board has prepared this Capital Bylaw and agrees to do the following:
(e) Authorize the Secretary-Treasurer to execute a capital project funding agreement(s) related to the capital project(s) contemplated by the capital plan or the capital plan with modifications;
(f) Upon ministerial approval to proceed, commence the capital project(s) and proceed diligently and use its best efforts to complete each capital project substantially as directed by the Minister;
(g) Observe and comply with any order, regulation, or policy of the Minister as may be applicable to the Board or the capital project(s); and,
(h) Maintain proper books of account, and other information and documents with respect to the affairs of the capital project(s), as may be prescribed by the Minister.
NOW THEREFORE the Board enacts as follows:
3. The Capital Bylaw of the Board for the 2023/24 Capital Plan as approved by the Minister, to include the supported capital project(s) specified in the letter addressed to the Secretary-Treasurer and Superintendent, dated September 15, 2023, is hereby adopted.
4. This Capital Bylaw may be cited as School District No. 61 (Greater Victoria) Capital Bylaw No. 2023/24-CPSD61-02.
Read a second time this 25th day of September, 2023.
September 25, 2023That the Board of Education of School District No. 61 (Greater Victoria) agree to give all three readings of School District No. 61 (Greater Victoria) Capital Bylaw No. 2023/24-CPSD61-02 at the September 25, 2023 Board meeting.
September 25, 2023That the Board of Education of School District No. 61 (Greater Victoria) approve Capital Bylaw No. 2023/24-CPSD61-02 Capital Plan 2023/24.
WHEREAS in accordance with Section 142 of the School Act, the Board of Education of School District No. 61 (Greater Victoria) (hereinafter called the “Board”) has submitted a capital plan to the Minister of Education (hereinafter called the "Minister") and the Minister has approved the capital plan or has approved a capital plan with modifications,
NOW THEREFORE in accordance with Section 143 of the School Act, the Board has prepared this Capital Bylaw and agrees to do the following:
(i) Authorize the Secretary-Treasurer to execute a capital project funding agreement(s) related to the capital project(s) contemplated by the capital plan or the capital plan with modifications;
(j) Upon ministerial approval to proceed, commence the capital project(s) and proceed diligently and use its best efforts to complete each capital project substantially as directed by the Minister;
(k) Observe and comply with any order, regulation, or policy of the Minister as may be applicable to the Board or the capital project(s); and,
(l) Maintain proper books of account, and other information and documents with respect to the affairs of the capital project(s), as may be prescribed by the Minister.
NOW THEREFORE the Board enacts as follows:
5. The Capital Bylaw of the Board for the 2023/24 Capital Plan as approved by the Minister, to include the supported capital project(s) specified in the letter addressed to the Secretary-Treasurer and Superintendent, dated September 15, 2023, is hereby adopted.
6. This Capital Bylaw may be cited as School District No. 61 (Greater Victoria) Capital Bylaw No. 2023/24-CPSD61-02.
Read a third time this 25th day of September, 2023, and finally passed and adopted the 25th day of September, 2023.
September 25, 2023That the Board of Education of School District No. 61 (Greater Victoria) approve the proposed Five-Year Capital Plan (School Food Infrastructure Program) for 2024-2025, as provided on the Five-Year Capital Plan Summary for 2024-2025.
October 30, 2023That the September 25, 2023 Regular Board minutes be approved.
October 30, 2023That the Board of Education of School District No. 61 (Greater Victoria) approve recommended motions 1 and 2 from the October 16, 2023 Education Policy and Directions Committee meeting.
October 30, 2023That the Board of Education of School District No. 61 (Greater Victoria) send Draft Policy 6163.1 Learning Resources to stakeholders and partners for feedback and bring back to the December 4, 2023 Education Policy and Directions committee meeting.
October 30, 2023That the Board of Education of School District No. 61 (Greater Victoria) amend New Policy XXXX International Student Enrollment.
3.9 The total annual international student enrollment, and the allocation of international student enrollment as a percentage of a school’s population will be reviewed by the Board of Education. The Superintendent will provide the Board with a bi-annual report in November and April on the International Student Program including the current student enrollment and any recommendations for future enrollment levels which will be based on the availability of space in the immediate and projected future (at least three years).
October 30, 2023That the Board of Education of School District No. 61 (Greater Victoria) approve New Policy XXXX International Student Enrollment as amended.
October 30, 2023That the Board of Education of School District No. 61 (Greater Victoria) refer Draft Regulation XXXX International Student Enrollment to the Policy Sub-Committee for further development be brought back to the Education Policy and Directions committee meeting November 6, 2023.
October 30, 2023That the Board of Education of School District No. 61 (Greater Victoria) direct the Superintendent to provide the Board with a report at the November 6, 2023 Education Policy and Directions committee meeting on the International Student Program including the current student enrollment levels which will be based on the availability of space in the immediate and projected future (at least three years),
And FURTHER
Include the capacity of each school (Elementary, Middle and Secondary), and at least three years of transfer data broken down by each of the Board of Education’s Student Enrollment Priorities.
October 30, 2023That the Board of Education of School District No. 61 (Greater Victoria) approve recommended motions 1 to 5 from the October 23, 2023 Operations Policy and Planning Committee meeting.
October 30, 2023That the Board of Education of School District No. 61 (Greater Victoria) approve revised Policy 3170 Operating Surplus.
October 30, 2023That the Board of Education of School District No. 61 (Greater Victoria) accept the September 2023 Quarterly Financial Report as presented to the Audit Sub-Committee.
October 30, 2023That the Board of Education of School District No. 61 (Greater Victoria) extend its support in principle until October 2025 for the proposed artificial turf field project at Spectrum Community School, at no cost to the Board;
AND FURTHER THAT
Staff be directed to update the Board once funding has been secured by the STAR Committee.
October 30, 2023That the Board of Education of School District No. 61 (Greater Victoria) direct the Facilities Ad Hoc Committee to provide the Board of Education with an update on progress in relation to implementation of the current Long Range Facilities Plan, and any recommendations for review to the Operations Policy and Planning Standing Committee;
AND FURTHER THAT
The Facilities Plan Ad Hoc Committee provide an update at the Operations Policy and Planning Standing Committee in February 2024.
October 30, 2023That the Board of Education of School District No. 61 (Greater Victoria) direct the Policy Sub Committee to review Policy 5145 Police Questioning of Students in School and bring recommendations for the Board's consideration to the December 2023 Education Policy and Directions Standing Committee meeting.
October 30, 2023That the Board of Education of School District No. 61 (Greater Victoria) approve revised Policy 8400 Whistleblower Protection and accept Administrative Regulation 8400 Whistleblower Protection.
October 30, 2023That the Board of Education of School District No. 61 (Greater Victoria) receive the Superintendent's report as presented.
October 30, 2023That the Board of Education of School District No. 61 (Greater Victoria) receive the Secretary-Treasurer's report as presented.
November 27, 2023That the Board of Education of School District No. 61 (Greater Victoria) direct the Chair to reach out to the Friends of Bowker Creek to set up a mutual time to meet to discuss the letter.Chair to reach out to the Friends of Bowker Creek to set up a mutual time to meet to discuss the letter.
November 27, 2023That the Board of Education of School District No. 61 (Greater Victoria) direct the Superintendent to incorporate provincial and local reporting data releases into the corresponding month of the Board Work Plan including but not limited to the HAWD report in December and the EDI or MDI in February-March.Superintendent to incorporate provincial and local reporting data releases into the corresponding month of the Board Work Plan including but not limited to the HAWD report in December and the EDI or MDI in February-March.
November 27, 2023That the Board of Education of School District No. 61 (Greater Victoria) approve the 2024-2025 Budget Process and schedule.2024-2025 Budget Process and schedule was approved.
November 27, 2023That the Board of Education of School District No. 61 (Greater Victoria) direct the Board Chair and a Trustee of her choice to work with the Superintendent to further develop Draft Regulation 5128 International Student Enrollment and bring back to the December 11, 2023 Board of Education meeting.Board Chair and a Trustee of her choice to work with the Superintendent to further develop Draft Regulation 5128 International Student Enrollment and bring back to the December 11, 2023 Board of Education meeting.
November 27, 2023That the Board of Education of School District No. 61 (Greater Victoria) accept Administrative Regulations 1161.2 Privacy Management Program, 1161.3 Privacy Impact Assessments and 1161.4 Critical Incident and Privacy Breach as presented on November 27, 2023.
AND FURTHER,
Direct the Superintendent to bring the Administrative Regulations to the Board of Education for review within one year at the Operations Policy and Planning meeting in November 2024.
Administrative Regulations 1161.2 Privacy Management Program, 1161.3 Privacy Impact Assessments and 1161.4 Critical Incident and Privacy Breach were accepted and will be posted on the District website.
Superintendent to bring the Administrative Regulations to the Board of Education for review within one year at the Operations Policy and Planning meeting in November 2024
November 27, 2023That the Board of Education of School District No. 61 (Greater Victoria) approve draft Policy 1450 Scent Sensitive Workplace.Policy 1450 Scent Sensitive Workplace was approved and posted to the District website.
November 27, 2023That the Board of Education of School District No. 61 (Greater Victoria) receive the Superintendent's report as presented.
November 27, 2023That the Board of Education of School District No. 61 (Greater Victoria) receive the Secretary-Treasurer's report as presented.
November 27, 2023That the Board of Education of School District No. 61 (Greater Victoria) Caledonia Electrical Distribution and Telecommunication Transmission Disposal (Right-of-Way) of Real Property Bylaw 24-01, being a bylaw to grant a Statutory Right-of-Way to BC Hydro and TELUS on the Caledonia Redevelopment property beside Victoria High School legally described as PID: 031-731-848, Lot A, Sections 50 and 53 Spring Ridge, Victoria City, District Plan EPP88786 in respect of civil infrastructure associated with the underground distribution of electricity by BC Hydro and telecommunications and data transmission by TELUS and related works:

Read a first time the 14th day of November, 2023;
Read a second time the 14th day of November, 2023;
Read a third time, passed and adopted this 27th day of November, 2023;

and that the Secretary-Treasurer and the Board Chair be authorized to execute and seal this bylaw on behalf of the Board.
Secretary-Treasurer and the Board Chair were authorized to execute and seal this bylaw on behalf of the Board
November 27, 2023That the Board of Education of School District No. 61 (Greater Victoria) move the approved motion “That the Board of Education of School District No. 61 (Greater Victoria) approve the proposed Five-Year Capital Plan (School Food Infrastructure Program) for 2023-2024, as provided on the Five-Year Capital Plan Summary for 2023-2024.” and the voting results to the public.
November 27, 2023That the Board of Education of School District No. 61 (Greater Victoria) direct the Chair to report out the following at the November 2023 Regular Board meeting: The agreement for purchase and sale with Vic Hospice for 1.28 acres on Richmond Road was mutually terminated.
December 11, 2023That the Board of Education of School District No. 61 (Greater Victoria) amend the December 12, 2023 agenda under
B.1. December 1, 2023, Inter-Cultural Association of Greater Victoria (CIA) to (Remove -SD61 Trustees) Deb Whitten, Superintendent, Letter Supporting Further Consultations Between SD61 and Victoria Police Department.
December 11, 2023That the December 12, 2023 agenda be approved, as amended.
December 11, 2023That the October 30, 2023 Regular Board minutes be approved.
December 11, 2023That the Board of Education of School District No. 61 (Greater Victoria) amend the November 14, 2023 Special Public Budget minutes under B.2.
• Other information or recommendations not presented at a working group will be presented for consideration at a regular Board meeting.
December 11, 2023That the November 14, 2023 Special Public Budget Board minutes be approved, as amended.
December 11, 2023That the Board of Education of School District No. 61 (Greater Victoria) amend the November 27, 2023 Regular Board minutes under F. Question Period
A: Chair Duncan stated that the Board of Education holds Board meetings as needed in order to carefully consider the Board’s business. The Board does not hesitate to call additional meetings as needed in order to ensure that we have enough time to do our due diligence with respect to our business. Staff provided a Section 72 memo available under E.2. of the November agenda.
December 11, 2023That the November 27, 2023 Regular Board minutes be approved, as amended.
December 11, 2023That the election ballots/text messages be destroyed.
December 11, 2023That the Board of Education of School District No. 61 (Greater Victoria) refer Draft Policy 6163.1 Learning Resources to the Policy Sub-Committee for further development,
AND FURTHER
Any recommendations will come to the Education Policy and Directions Committee meeting no later than February 2024.
refer Draft Policy 6163.1 Learning Resources to the Policy Sub-Committee for further development,
AND FURTHER
Any recommendations will come to the Education Policy and Directions Committee meeting no later than February 2024.
December 11, 2023That the Board of Education of School District No. 61 (Greater Victoria) approve revised Policy 8400 Whistleblower Protection and accept Administrative Regulation 8400 Whistleblower Protection.revised Policy 8400 Whistleblower Protection and accepted Administrative Regulation 8400 Whistleblower Protection have been posted on the District website.
December 11, 2023That the Board of Education of School District No. 61 (Greater Victoria) receive the Superintendent's report as presented.
December 11, 2023That the Board of Education of School District No. 61 (Greater Victoria) receive the Secretary-Treasurer's report as presented.
January 29, 2024That the January 29, 2024 agenda be approved.
January 29, 2024That the December 11, 2023 Regular Board minutes be approved.Minutes were approved and posted on the District website.
January 29, 2024That the Board of Education of School District No. 61 (Greater Victoria) direct the Superintendent to revert back to the usual Section 72 Reporting format and update the Section 72 reports between March 2023 and January 2024.Section 72 Reporting format will be updated and the Section 72 reports between March 2023 and January 2024 will come to the February 26, 2024 Board meeting for approval.
January 29, 20243.9.5 Selection is an ongoing process which includes the removal of materials learning resources which are no longer appropriate according to the approved criteria for the selection of learning resources. and other criteria specific to the ongoing reconsideration of learning resources currently in use such as age, damage or relevance. Policy 6163.1 Learning Resources was amended (section 3.9.5.).
January 29, 20244.1 The Board delegates the responsibility for coordinating the selection of and making recommendations for the purchase of learning resources to the district or school educational staff. The review of a requests for reconsideringation of the use of a learning resource will be undertaken in accordance with the review process outlined in associated Regulation 6163.1.Policy 6163.1 Learning Resources was amended (section 4.1.).
January 29, 2024That the Board of Education of School District No. 61 (Greater Victoria) approve revised Policy 6163.1 Learning Resources, as amended.

AND FURTHER

Direct the Superintendent to prepare corresponding Learning Resources Administrative Regulation for review by the Board of Education in April 2024.
Direct the Superintendent to prepare corresponding Learning Resources Administrative Regulation for review by the Board of Education in April 2024.
January 29, 2024That the Board of Education of School District No. 61 (Greater Victoria) direct the Board Chair to write a letter to the Ministry of Education and Child Care with a request for additional funding for staff to complete DEI training in line with the K-12 Anti Racism action plan.Board Chair to write a letter to the Ministry of Education and Child Care with a request for additional funding for staff to complete DEI training in line with the K-12 Anti Racism action plan
January 29, 2024That the Board of Education of School District No. 61 (Greater Victoria) approve the revised Values and Guiding Principles for the 2024-2025 Budget.That the Board of Education of School District No. 61 (Greater Victoria) approve the revised Values and Guiding Principles for the 2024-2025 Budget.
January 29, 2024That the Board of Education of School District No. 61 (Greater Victoria) approve the revised 2024-2025 Budget Development Process.That the Board of Education of School District No. 61 (Greater Victoria) approve the revised 2024-2025 Budget Development Process.
January 29, 2024That the Board of Education of School District No. 61 (Greater Victoria) receive the Superintendent's report as presented.That the Board of Education of School District No. 61 (Greater Victoria) receive the Superintendent's report as presented.
January 29, 2024That the Board of Education of School District No. 61 (Greater Victoria) receive the Secretary-Treasurer's report as presented.That the Board of Education of School District No. 61 (Greater Victoria) receive the Secretary-Treasurer's report as presented.
February 26, 2024That the February 26, 2024 agenda be approved.
February 26, 2024That the January 29, 2024 Regular Board minutes be approved.
February 26, 2024That the Board of Education of School District No. 61 (Greater Victoria) accept the December 2023 Quarterly Financial Report as presented to the Audit Sub-Committee.
February 26, 2024That the Board of Education of School District No. 61 (Greater Victoria) receive the Superintendent's report as presented.
February 26, 2024That the Board of Education of School District No. 61 (Greater Victoria) receive the Secretary-Treasurer's report as presented.
February 26, 2024That the Board of Education of School District No. 61 (Greater Victoria) agree to give all three readings of the 2023-2024 Amended Annual Budget Bylaw at the Regular Board meeting on February 26, 2024.Motion Carried Unanimously
February 26, 2024That the School District No. 61 (Greater Victoria) 2023-2024 Amended Annual Budget Bylaw in the amount of $313,092,218 be:
Read a first time the 26th day of February, 2024;
And that the Secretary-Treasurer and the Board Chair be authorized to sign, seal and execute this Bylaw on behalf of the Board.
Motion Carried Unanimously
February 26, 2024That the School District No. 61 (Greater Victoria) 2023-2024 Amended Annual Budget Bylaw in the amount of $313,092,218 be:
Read a second time the 26th day of February, 2024;
And that the Secretary-Treasurer and the Board Chair be authorized to sign, seal and execute this Bylaw on behalf of the Board.
Motion Carried Unanimously
February 26, 2024That the School District No. 61 (Greater Victoria) 2023-2024 Amended Annual Budget Bylaw in the amount of $313,092,218 be:
Read a third time, passed and adopted the 26th day of February, 2024;
And that the Secretary-Treasurer and the Board Chair be authorized to sign, seal and execute this Bylaw on behalf of the Board.
Secretary-Treasurer and the Board Chair be authorized to sign, seal and execute this Bylaw on behalf of the Board
February 26, 2024That the Board of Education of School District No. 61 (Greater Victoria) approve entering into the Modification and amend the granting of the Original Statutory Right-of-Way to the CRD and extend the area of the right-of-way by an additional four (4) metres in accordance with the terms and conditions of the Modification on the property legally described as PID: 000-875-759, Lot 1, Section 2, Esquimalt District, Plan 11627 Except Part in Plan 41826, otherwise known as Shoreline Middle School.Motion Carried Unanimously
February 26, 2024That the Board of Education of School District No. 61 (Greater Victoria) agree to give all three readings of the Shoreline Middle School Modification of Right-of-Way Bylaw 24-02.Motion Carried Unanimously
February 26, 2024That the Board of Education of School District No. 61 (Greater Victoria) Shoreline Middle School Modification of Right-of-Way Bylaw 24-02, being a bylaw to enter into the Modification and amend the grant of the Original Right-of-Way under registration number FB462797 to the Capital Regional District and extend the area of the right-of-way by an additional four (4) metres in accordance with the terms and conditions of the Modification on the property legally described as PID: 000-875-759, Lot 1, Section 2, Esquimalt District, Plan 11627 Except Part in Plan 41826:
Read a first time this 26th day of February, 2024;
and that the Secretary-Treasurer and the Board Chair be authorized to execute and seal this bylaw on behalf of the Board,.
AMENDMENT - remove the wording "AND FURTHER,
that the Secretary-Treasurer be authorized, on behalf of the Board, to execute and deliver the Modification and such amendments thereto as the Secretary-Treasurer, in his or her discretion, consider advisable, and the Secretary-Treasurer be authorized, on behalf of the Board, to complete the Modification and the amendment to the grant of the Original Right of Way on such terms and conditions as the Secretary-Treasurer may, in his or her discretion, consider advisable as witnessed by the signature of the Secretary-Treasurer."
Motion Carried Unanimously
February 26, 2024That the Board of Education of School District No. 61 (Greater Victoria) Shoreline Middle School Modification of Right-of-Way Bylaw 24-02, being a bylaw to enter into the Modification and amend the grant of the Original Right-of-Way under registration number FB462797 to the Capital Regional District and extend the area of the right-of-way by an additional four (4) metres in accordance with the terms and conditions of the Modification on the property legally described as PID: 000-875-759, Lot 1, Section 2, Esquimalt District, Plan 11627 Except Part in Plan 41826:
Read a first time this 26th day of February, 2024;
and that the Secretary-Treasurer and the Board Chair be authorized to execute and seal this bylaw on behalf of the Board.
Motion Carried Unanimously
February 26, 2024That the Board of Education of School District No. 61 (Greater Victoria) Shoreline Middle School Modification of Right-of-Way Bylaw 24-02, being a bylaw to enter into the Modification and amend the grant of the Original Right-of-Way under registration number FB462797 to the Capital Regional District and extend the area of the right-of-way by an additional four (4) metres in accordance with the terms and conditions of the Modification on the property legally described as PID: 000-875-759, Lot 1, Section 2, Esquimalt District, Plan 11627 Except Part in Plan 41826:
Read a second time this 26th day of February, 2024;
and that the Secretary-Treasurer and the Board Chair be authorized to execute and seal this bylaw on behalf of the Board.
Motion Carried Unanimously
February 26, 2024That the Board of Education of School District No. 61 (Greater Victoria) Shoreline Middle School Modification of Right-of-Way Bylaw 24-02, being a bylaw to enter into the Modification and amend the grant of the Original Right-of-Way under registration number FB462797 to the Capital Regional District and extend the area of the right-of-way by an additional four (4) metres in accordance with the terms and conditions of the Modification on the property legally described as PID: 000-875-759, Lot 1, Section 2, Esquimalt District, Plan 11627 Except Part in Plan 41826:
Read a third time, passed and adopted this 26th day of February, 2024;
and that the Secretary-Treasurer and the Board Chair be authorized to execute and seal this bylaw on behalf of the Board.
Secretary-Treasurer and the Board Chair be authorized to execute and seal this bylaw on behalf of the Board
March 11, 2024Amendement to February 26, 2024 Regular Board Meeting Minutes:
Under A.7.a.
Chief Manak, Victoria Police Department presented on the decision REMOVE "to remove school police liaison officers from the District." REPLACE with "not to utilize SPLO’s from Oak Bay Police, Saanich Police and the RCMP.'
Motion Carried Unanimously
March 11, 2024That the February 26, 2024 Regular Board minutes be approved, as amended.Motion Carried Unanimously
March 11, 2024That the February 29, 2024 Special Open Board minutes be approved.Motion Carried Unanimously
March 11, 2024That the Board of Education of School District No. 61 (Greater Victoria) receive the Superintendent's report as presented.Motion Carried Unanimously
March 11, 2024That the Board of Education of School District No. 61 (Greater Victoria) approve the 2024-2025 Victoria International Education proposed program fees.Motion Carried Unanimously
March 11, 2024That the Board of Education of School District No. 61 (Greater Victoria) receive the Secretary-Treasurer's report as presented.Motion Carried Unanimously
April 9, 2024That the Board of Education of School District No. 61 (Greater Victoria) 2024-2025 Annual Budget Bylaw in the amount of $318,006,345 be:
Read a first time the 09 day of April, 2024.
Motion Carried
April 11, 2024That the April 11, 2024 Special Board Budget agenda be approved.Motion Carried Unanimously
April 11, 2024That the Board of Education of School District No. 61 (Greater Victoria) 2024-2025 Annual Budget Bylaw in the amount of $318,006,345 be:
Read a second time the 11th day of April, 2024.
Motion Carried
April 11, 2024That the Board of Education of School District No. 61 (Greater Victoria) 2024-2025 Annual Budget Bylaw in the amount of $318,006,345 be:
Read a third time the 11th day of April, 2024;
And that the Secretary-Treasurer and Board Chair be authorized to sign, seal and execute this Bylaw on behalf of the Board.
Secretary-Treasurer and Board Chair be authorized to sign, seal and execute this Bylaw on behalf of the Board.
April 11, 2024That the Board of Education of School District No.61 (Greater Victoria) direct the Superintendent to reallocate an additional 0.074 FTE (or $10,000) of the District
K-12 Literacy Grant funding to support literacy collaboration at the 10 priority elementary schools.
Superintendent to reallocate an additional 0.074 FTE (or $10,000) of the District
K-12 Literacy Grant funding to support literacy collaboration at the 10 priority elementary schools.
April 11, 2024That the Board of Education of School District No.61 (Greater Victoria) direct the Superintendent to implement a District based staff hiring freeze (excluding school-based staff) for the balance of the 2023-24 financial year; AND FURTHER bring any urgent hiring requests to the Board of Education for consideration.Superintendent to implement a District based staff hiring freeze (excluding school-based staff) for the balance of the 2023-24 financial year; AND FURTHER bring any urgent hiring requests to the Board of Education for consideration.
April 11, 2024That the Board of Education of School District No.61 (Greater Victoria) direct the Board Chair to write to the District of Saanich Mayor and Council imploring them to fully fund crossing guards on municipal roads in Saanich in line with the full funding for these services received by all other municipalities in Greater Victoria as well as in line with their obligations of ensuring road safety under the BC Motor Vehicle Act.Board Chair to write to the District of Saanich Mayor and Council imploring them to fully fund crossing guards on municipal roads in Saanich in line with the full funding for these services received by all other municipalities in Greater Victoria as well as in line with their obligations of ensuring road safety under the BC Motor Vehicle Act.
April 11, 2024That the Board of Education of School District No.61 (Greater Victoria) direct the Superintendent to prepare a plan for how an Elementary Strings HUB model will be equitably delivered including locations, time of day, and schools allocated to each HUB by June 2024; AND FURTHER provide a list of recommendations on how Grade 5 students, who won’t have a Strings program at their own school, will safely travel to the HUB.Superintendent to prepare a plan for how an Elementary Strings HUB model will be equitably delivered including locations, time of day, and schools allocated to each HUB by June 2024; AND FURTHER provide a list of recommendations on how Grade 5 students, who won’t have a Strings program at their own school, will safely travel to the HUB.
April 11, 2024That the Board of Education of School District No.61 (Greater Victoria) direct the Superintendent to prepare a draft elementary strings and middle school music equity ad hoc committee terms of reference and present it to the Education Policy and Directions Standing Committee Meeting in June 2024.Superintendent to prepare a draft elementary strings and middle school music equity ad hoc committee terms of reference and present it to the Education Policy and Directions Standing Committee Meeting in June 2024.
April 11, 2024That the Board of Education of School District No.61 (Greater Victoria) direct the Superintendent to undertake a cost benefit analysis including assessing the impacts of implementing a short school day once per month at elementary schools to support school based collaboration, and provide a recommendation(s) to the Board of Education by December 2024.Superintendent to undertake a cost benefit analysis including assessing the impacts of implementing a short school day once per month at elementary schools to support school based collaboration, and provide a recommendation(s) to the Board of Education by December 2024.
April 11, 2024That the Board of Education of School District No.61 (Greater Victoria) direct the Superintendent to notify the Board of Education of receipt of any new funds from the Ministry of Education and Child Care received during the school year, and make recommendations regarding the allocation of the funds for the Board’s consideration.Superintendent to notify the Board of Education of receipt of any new funds from the Ministry of Education and Child Care received during the school year, and make recommendations regarding the allocation of the funds for the Board’s consideration.
April 29, 2024That the Board of Education of School District No.61 (Greater Victoria) direct the Board Chair to write to the Minister of Education and Child Care and Premier advocating for additional K-12 funding.Board Chair to write to the Minister of Education and Child Care and Premier advocating for additional K-12 funding.
April 29, 2024That the March 11, 2024 Regular Board minutes be approved.Motion Carried Unanimously
April 29, 2024That the April 9, 2024 Regular Board minutes be approved.Motion Carried Unanimously
April 29, 2024That the April 11, 2024 Regular Board minutes be approved.Motion Carried Unanimously
April 29, 2024That the Board of Education of School District No. 61 (Greater Victoria) approve revised Policy 8251, Trustees’ Code of Conduct.The revised Policy has been posted on the District website
April 29, 2024That the Board of Education of School District No. 61 (Greater Victoria) approve the posting of the following 2025/2026 and 2026/2027 school calendars on the School District’s website for a period of one month:
2025/2026 School Calendar*
School Opening September 2, 2025
First non-instructional day September 22, 2025
National Day for Truth and Reconciliation September 30, 2025
Thanksgiving October 13, 2025
Second non-instructional day October 24, 2025
(Province wide)
Remembrance Day November 11, 2025
Third non-instructional day November 21, 2025
Schools close for Winter vacation December 19, 2025
Schools re-open after Winter vacation January 5, 2026
Fourth non-instructional day February 13, 2026
Family Day February 16, 2026
Schools close for Spring vacation March 13, 2026
Schools re-open after Spring vacation March 30, 2026
Good Friday April 3, 2026
Easter Monday April 6, 2026
Fifth non-instructional day May 15, 2026
Victoria Day May 18, 2026
Administrative Day and School Closing June 26, 2026
• Sixth non-instructional day to be chosen by each school

2026/2027 School Calendar*
School Opening September 8, 2026
First non-instructional day September 21, 2026
National Day for Truth and Reconciliation September 30, 2026
Thanksgiving October 12, 2026
Second non-instructional day October 23, 2026
(Province wide)
Remembrance Day November 11, 2026
Third non-instructional day November 27, 2026
Schools close for Winter vacation December 18, 2026
Schools re-open after Winter vacation January 4, 2027
Fourth non-instructional day February 12, 2027
Family Day February 15, 2027
Schools close for Spring vacation March 12, 2027
Schools re-open after Spring vacation March 31, 2027
Good Friday March 26, 2027
Easter Monday March 29, 2027
Fifth non-instructional day May 21, 2027
Victoria Day May 24, 2027
Administrative Day and School Closing June 25, 2027
• Sixth non-instructional day to be chosen by each school
The proposed 2025/2026 and 2026/2027 school calendars have been posted on the School District’s website
April 29, 2024That the Board of Education of School District No. 61 (Greater Victoria) receive the Superintendent's report as presented.Motion Carried Unanimously
April 29, 2024That the Board of Education of School District No. 61 (Greater Victoria) makes available to the public, via the District website, the schedules of fees that have been approved by the Parents’ Advisory Council for the school where the Board proposes to offer a specialty academy.The schedules of fees that have been approved by the Parents’ Advisory Council for the school where the Board proposes to offer a specialty academy have been posted on the District website.
April 29, 2024That the Board of Education of School District No. 61 (Greater Victoria) refer draft Regulation 6163.1, Learning Resources to the May 6, 2024 Education Policy and Directions Committee meeting.Motion Carried Unanimously
April 29, 2024That the Board of Education of School District No. 61 (Greater Victoria) receive the Secretary-Treasurer's report as presented.Motion Carried Unanimously
April 29, 2024That the Board of Education of School District No. 61 (Greater Victoria) approve Capital Bylaw No. 2024/25-CPSD61-01 Capital Plan 2024/25.
WHEREAS in accordance with Section 142 of the School Act, the Board of Education of School District No. 61 (Greater Victoria) (hereinafter called the “Board”) has submitted a capital plan to the Minister of Education (hereinafter called the "Minister") and the Minister has approved the capital plan or has approved a capital plan with modifications,
NOW THEREFORE in accordance with Section 143 of the School Act, the Board has prepared this Capital Bylaw and agrees to do the following:
(a) Authorize the Secretary-Treasurer to execute a capital project funding agreement(s) related to the capital project(s) contemplated by the capital plan or the capital plan with modifications;
(b) Upon ministerial approval to proceed, commence the capital project(s) and proceed diligently and use its best efforts to complete each capital project substantially as directed by the Minister;
(c) Observe and comply with any order, regulation, or policy of the Minister as may be applicable to the Board or the capital project(s); and,
(d) Maintain proper books of account, and other information and documents with respect to the affairs of the capital project(s), as may be prescribed by the Minister.
NOW THEREFORE the Board enacts as follows:
1. The Capital Bylaw of the Board for the 2024/25 Capital Plan as approved by the Minister, to include the supported capital project(s) specified in the letter addressed to the Secretary-Treasurer and Superintendent, dated March 15, 2024, is hereby adopted.
2. This Capital Bylaw may be cited as School District No. 61 (Greater Victoria) Capital Bylaw No. 2024/25-CPSD61-01.
Read a first time this 29th day of April, 2024;
Motion Carried Unanimously
April 29, 2024That the Board of Education of School District No. 61 (Greater Victoria) approve Capital Bylaw No. 2024/25-CPSD61-01 Capital Plan 2024/25.
WHEREAS in accordance with Section 142 of the School Act, the Board of Education of School District No. 61 (Greater Victoria) (hereinafter called the “Board”) has submitted a capital plan to the Minister of Education (hereinafter called the "Minister") and the Minister has approved the capital plan or has approved a capital plan with modifications,
NOW THEREFORE in accordance with Section 143 of the School Act, the Board has prepared this Capital Bylaw and agrees to do the following:
(e) Authorize the Secretary-Treasurer to execute a capital project funding agreement(s) related to the capital project(s) contemplated by the capital plan or the capital plan with modifications;
(f) Upon ministerial approval to proceed, commence the capital project(s) and proceed diligently and use its best efforts to complete each capital project substantially as directed by the Minister;
(g) Observe and comply with any order, regulation, or policy of the Minister as may be applicable to the Board or the capital project(s); and,
(h) Maintain proper books of account, and other information and documents with respect to the affairs of the capital project(s), as may be prescribed by the Minister.
NOW THEREFORE the Board enacts as follows:
3. The Capital Bylaw of the Board for the 2024/25 Capital Plan as approved by the Minister, to include the supported capital project(s) specified in the letter addressed to the Secretary-Treasurer and Superintendent, dated March 15, 2024, is hereby adopted.
4. This Capital Bylaw may be cited as School District No. 61 (Greater Victoria) Capital Bylaw No. 2024/25-CPSD61-01.
Read a second time this 29th day of April, 2024.
Motion Carried Unanimously
April 29, 2024That the Board of Education of School District No. 61 (Greater Victoria) agree to give all three readings of School District No. 61 (Greater Victoria) Capital Bylaw No. 2024/25-CPSD61-01 at the April 29, 2024 Board meeting.Motion Carried Unanimously
April 29, 2024That the Board of Education of School District No. 61 (Greater Victoria) approve Capital Bylaw No. 2024/25-CPSD61-01 Capital Plan 2024/25.
WHEREAS in accordance with Section 142 of the School Act, the Board of Education of School District No. 61 (Greater Victoria) (hereinafter called the “Board”) has submitted a capital plan to the Minister of Education (hereinafter called the "Minister") and the Minister has approved the capital plan or has approved a capital plan with modifications,
NOW THEREFORE in accordance with Section 143 of the School Act, the Board has prepared this Capital Bylaw and agrees to do the following:
(i) Authorize the Secretary-Treasurer to execute a capital project funding agreement(s) related to the capital project(s) contemplated by the capital plan or the capital plan with modifications;
(j) Upon ministerial approval to proceed, commence the capital project(s) and proceed diligently and use its best efforts to complete each capital project substantially as directed by the Minister;
(k) Observe and comply with any order, regulation, or policy of the Minister as may be applicable to the Board or the capital project(s); and,
(l) Maintain proper books of account, and other information and documents with respect to the affairs of the capital project(s), as may be prescribed by the Minister.
NOW THEREFORE the Board enacts as follows:
5. The Capital Bylaw of the Board for the 2024/25 Capital Plan as approved by the Minister, to include the supported capital project(s) specified in the letter addressed to the Secretary-Treasurer and Superintendent, dated March 15, 2024, is hereby adopted.
6. This Capital Bylaw may be cited as School District No. 61 (Greater Victoria) Capital Bylaw No. 2024/25-CPSD61-01.
Read a third time this 29th day of April, 2024, and finally passed and adopted the 29th day of April, 2024.
Motion Carried Unanimously
April 29, 2024Amendement:That the Board of Education of School District No. 61 (Greater Victoria) direct the Superintendent to establish a Climate Action Plan Implementation Ad Hoc Committee that will review the implementation of the District’s Climate Action Plan and report its’ findings and recommendations at the Regular Board of Education Meeting in October each year; AND FURTHER That a budget of $5,000 be established to support the Ad Hoc Committee’s work.
insert "AND FURTHER
Bring a draft Terms of Reference to the Operations Policy and Planning Committee meeting June 10, 2024."
Amendement was Approved Unanimously
April 29, 2024That the Board of Education of School District No. 61 (Greater Victoria) direct the Superintendent to establish a Climate Action Plan Implementation Ad Hoc Committee that will review the implementation of the District’s Climate Action Plan and report its’ findings and recommendations at the Regular Board of Education Meeting in October each year; AND FURTHER That a budget of $5,000 be established to support the Ad Hoc Committee’s work.
AND FURTHER
Bring a draft Terms of Reference to the Operations Policy and Planning Committee meeting June 10, 2024.
Superintendent to bring a Draft Terms of Reference to the Operations Policy and Planning Committee meeting June 10, 2024.

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