To provide a method of ensuring that District affairs are conducted as efficiently as possible by allowing matters not requiring a meeting of the Board to be acted on without convening a special meeting.
- Poll Vote Defined:
A Poll Vote is a vote usually conducted by telephone, facsimile, or e-mail by the Secretary-Treasurer or delegate. Passage of a Poll Vote requires a simple majority vote of the Board.
- Procedure for Calling Poll Votes:
Poll Votes will be called at the direction of the Board Chairperson, in consultation with the applicable Committee Chairperson where practicable.
- Circumstances Under Which Poll Votes May Be Called:
Poll Votes shall only be called:
(a) to deal with emergencies;
(b) where delay would injure the interests of the Board;
(c) regarding matters which do not justify a special meeting.
- Notice of Poll Vote:
When possible, notice should be given to permit consideration prior to conducting a Poll Vote. If possible, a written notice of a Poll Vote is to be sent to Trustees together with a detailed report outlining the circumstances requiring a Poll Vote.
The Secretary-Treasurer is to report the result and reason of any Poll Vote at the next Regular meeting of the Board.
Greater Victoria School District
- Adopted: February 25, 1985
- Adopted: February 25, 2002
- Amended: October 27, 2003