TEACHING PERSONNEL – DOCUMENTATION
1. MINISTRY OF EDUCATION FORMS
Teachers will complete, each year, approved forms required by the Ministry of Education (e.g. Form J and Form I). As these forms are used by the Ministry to make statistical summaries, it is important that they be filled out accurately.
When a teacher changes their name as a result of a change of marital status or by some other legal process, Form JS must be completed and forwarded to the Administrative Centre. Instructions on the form indicate whether pertinent legal documents need to be attached.
2. CHANGES IN CLASSIFICATION (CERTIFICATE AND/OR CATEGORY)
When a teacher gains additional qualifications which result in improved classification, they must submit to the Administration office a copy of the new certificate or category card received, so that salary may be adjusted.
The current salary agreement must be adhered to in respect to deadlines for submission.
It is to the teacher’s advantage to submit to the Administration
office, for inclusion in their file, evidence of additional course work successfully completed after appointment.
3. PERSONNEL FILES
Each teacher has the legal right to examine at any time their own personnel file, which is retained in the Administration office. Principals, may upon request, examine individual teachers’ files, but no unauthorized person may have access to a teacher’s file without the express permission of the teacher concerned.
Greater Victoria School District
Approved: February 1979
Revised: March 2019
Modification to this document is not permitted without prior written consent from the Greater Victoria School District.
Regulation 4112.2 Page 1 of 1