All in-class instruction suspended (March 17th, 2020)

Under the direction of the Provincial Health Officer, the Minister of Education has suspended in-class instruction in all schools until further notice.

Approved Motions – Archived 2015-2016

DateApproved MotionsAction
20-Jun-16That the Board of Education of School District No. 61 (Greater Victoria) rescind the motion from December 14, 2015 that moved the annual Trustee elections from the November board meeting to the June Board meeting.The December 14, 2015 motion to move the annual Trustee elections from the November Board meeting to the June Board meeting was rescinded. The annual Trustee elections will be held at the November 2016 Board meeting.
20-Jun-16That the Board of Education of School District No. 61 (Greater Victoria) approve the Board Authority Authorized course: Global and Intercultural Studies 12.Board Authority Authorized course: Global and Intercultural Studies 12 was approved.
20-Jun-16That the Board of Education of School District No. 61 (Greater Victoria) approve the Board Authority Authorized course: Global and Intercultural Experience 12.Board Authority Authorized course: Global and Intercultural Experience 12 was approved.
20-Jun-16That the Board of Education of School District No. 61 (Greater Victoria) approve Policy 100 - Philosophy of Education.Policy 100 - Philosophy of Education was approved and the District website was updated.
20-Jun-16That the Board of Education of School District No. 61 (Greater Victoria) rescind the motion of May 16, 2016 directing staff to create an interim Capital Plan, and further direct staff to prepare a new Capital Plan according to Ministry of Education instructions for submission in September. The motion of May 16, 2016, directing staff to create an Interim Capital Plan was rescinded. A new Capital Plan according to Ministry of Education instructions will be brought forward to a September meeting.
20-Jun-16That the Board of Education of School District No. 61 (Greater Victoria) approve that:

a) $550,000 of the newly returned funding for 2016-17, plus
identified budget variances, be allocated to fund the purchase of laptops for teachers and that the previously approved annual expense budget of $250,000 for the cost to lease laptops be released and applied against the structural deficit.

b) $200,000 of the newly returned funding for 2016-17 be allocated to address water quality issues in schools, as well as school security and access issues.

c) $77,353 of the newly returned funding for 2016-17 be allocated to fund the purchase and/or repair and maintenance of shop equipment following a review by Facilities Services and the administration responsible for Career Programming of the immediate and future needs of District shop facilities.
a) $550,000 has been allocated to purchase laptops for teachers starting this summer.
b) $200,000 has been allocated to address the water quality issues in schools starting this summer.
c) Staff planning has begun for the allocation of $77,353 for the purchase and/or repair of District shop equipment.
20-Jun-16That the Board of Education of School District No. 61 (Greater Victoria) direct the Policy Sub-Committee to include appropriate legislative and/or policy references as appropriate when providing recommended updates to the Board.Future Policy and Regulations review will take into account this motion, starting in September 2016.
20-Jun-16That the Board of Education of School District No. 61 (Greater Victoria) approve Policy 3323 - Purchasing Services.Policy 3323 - Purchasing Services, was approved and updated on the District website.
20-Jun-16That the Board of Education of School District No. 61 (Greater Victoria) accept the recommendation of the Policy Sub-Committee that policies 1163 - Consultation, 1250 - Trustee/School Liaison and 1311.1 - Polling at Schools be considered reviewed with no changes.Policies 1163 - Consultation, 1250 - Trustee/School Liaison and 1311.1 - Polling at Schools, were reviewed and are reflected on the District website and policy manual.
20-Jun-16That the Board of Education of School District No. 61 (Greater Victoria) delete Policy 1164 - Decision-Making: Authority, Responsibility and Accountability.Policy 1164 - Decision-Making: Authority, Responsibility and Accountability, has been deleted and removed from the District website.
20-Jun-16That the Board of Education of School District No. 61 (Greater Victoria) delete Policy 1220 - Community Advisory Committees.Policy 1220 - Community Advisory Committees, has been deleted and removed from the District website.
20-Jun-16That the Board of Education of School District No. 61 (Greater Victoria) direct the Superintendent to review Policy 1240 - School Volunteers and its associated regulations and guidelines including consultation with our stakeholders to ensure that the District is encouraging volunteers in schools while continuing to respect our collective agreement obligations.The Superintendent will be reviewing Policy 1240 - School Volunteers, and reporting back to the Board at a future meeting.
20-Jun-16That the Board of Education of School District No. 61 (Greater Victoria) delete Policy 1260 - Community Education.Policy 1260 - Community Education, has been deleted and removed from the District website.
20-Jun-16That the Board of Education of School District No. 61 (Greater Victoria) amend By-law 9360, General Meeting of the Board, Section 11 to include a section for correspondence.Bylaw 9360 - General Meeting of the Board, Section 11, will be revised to include a section for correspondence. One reading of the revised Bylaw occurred and the other two readings will occur at the September 26, 2016 Board of Education meeting.
20-Jun-16That the Board of Education of School District No. 61 (Greater Victoria) refer Policy 7110.1 to the Policy Sub-Committee or the Ad Hoc District Facilities Committee for review and update to include the District’s surplus facilities and leased properties in order to protect our assets on a long-term basis.Policy 7110.1 - Leasing of Closed Schools, has been referred to the Ad Hoc District Facilities Committee for review.
20-Jun-16That the Board of Education of School District No. 61 (Greater Victoria) task the Superintendent with developing regulations and/or administrative guidelines for the creation, review and enforcement of school dress codes in order to ensure that any dress codes in our district reflect the Board's commitment to gender equity in both intention and practice, and that the Superintendent bring his administrative guidelines back to the Board and that they are in alignment with Policy 4303 Discrimination.The Superintendent will be developing regulations and/or administrative guidelines for the creation, review and enforcement of school dress codes and will report back to the Board at a future meeting.
20-Jun-16That the Board of Education of School District No. 61 (Greater Victoria) change the phrase “receive the Superintendent’s report” to “adopt the Superintendent’s report” as presented.The Superintendent's report will now be 'adopted' rather than 'received'.
20-Jun-16That the Board of Education of School District No. 61 (Greater Victoria) adopt the Superintendent’s report as presented.The Superintendent's report was adopted as presented.
20-Jun-16That the Board of Education of School District No. 61 (Greater Victoria) make available to the public via the District website, the schedules of fees that have been approved by the School Planning Councils for the District’s Specialty Academy programs.The schedule of fees for the District's Specialty Academy programs has been posted to the District website.
20-Jun-16That the Board of Education of School District No. 61 (Greater Victoria) approve the 2016/17 Board of Education and Standing Committee meeting dates as amended to include September 12, 2016 for the Education Policy and Directions Committee meeting, September 19, 2016 for the Operations Policy and Planning Committee meeting and September 26, 2016 for the Board of Education meeting.The 2016/2017 Board of Education and Standing Committee meeting dates were approved and posted on the District website.
20-Jun-16That the Board of Education of School District No. 61 (Greater Victoria) agree to give all three readings to the revised Bylaw 9360 - General Meeting of the Board at the June 20th 2016 Board of Education Meeting.All three readings were given to revised Bylaw 9360 - General Meeting of the Board.
20-Jun-16That the revised Bylaw 9360 - General Meeting of the Board be:

Read a first time the 20th day of June 2016;
Read a second time the 20th day of June 2016;
Read a third time, passed and adopted the 20th day of June 2016 and that the revised Bylaw 9360 be enacted effective September 2016.
Revised Bylaw 9360 - General Meeting of the Board, has been posted to the District website.
20-Jun-16That the Board of Education of School District No. 61 (Greater Victoria) approve the proposed Board planning dates for 2016-17.The 2016-17 Board planning dates were approved.
20-Jun-16That the Board of Education of School District No. 61 (Greater Victoria) adopt the Secretary-Treasurer’s report as presented.The Secretary-Treasurer's report was adopted as presented.
20-Jun-16That the Board of Education of School District No. 61 (Greater Victoria) amend the District Facilities Plan Committee Terms of Reference to include the membership of the Esquimalt and Songhees nations.The District Facilities Plan Committee Terms of Reference was amended to include the Esquimalt and Songhees nations and posted on the District website and representatives from both nations have been invited to participate.
20-Jun-16That the Board of Education of School District No. 61 (Greater Victoria) direct the Chair to sign the Choices Neighbourhood agreement as presented.The Choices Neighbourhood Agreement was signed by the Chair and posted on the District website.
16-May-16That the Board of Education of School District No. 61 (Greater Victoria) support the student initiative on June 21, 2016 at the BC Transit office to lobby for student exemption from the recent fare increase. District staff will attend the BC Transit meeting on June 21, 2016.
16-May-16That the Board of Education of School District No. 61 (Greater Victoria) direct the Chair to liaise with the Sooke and Saanich School Boards to coordinate a request to BC Transit for a student exemption.
16-May-16That the Board of Education of School District No. 61 (Greater Victoria) accept the recommendations of the Sub-Committee that the Superintendent be directed to create an administrative procedures manual and publicly available job descriptions to replace policy and regulations in appropriate circumstances.The Superintendent directed staff to begin the process of creating job descriptions and administrative procedures.
16-May-16That the Board of Education of School District No. 61 (Greater Victoria) adopt the revised Policy 1150, Communications Policy.Policy 1150, Communications Policy, was revised as proposed and the District website was updated.
16-May-16That the Board of Education of School District No. 61 (Greater Victoria) approve naming the new teaching platform on Bowker Creek at Oak Bay High School, “The Glen Atkinson (Memorial) Outdoor Classroom.”The Classroom was name after Mr. Atkinson.
16-May-16That the Board of Education of School District No. 61 (Greater Victoria) invite the Esquimalt and Songhees Nations, as First Nations stakeholders, to attend committee and regular Board meetings.The Chair extended the invitation to the Esquimalt and Songhees Nations to Committee and Board meetings.
16-May-16That the Board of Education of School District No. 61 (Greater Victoria) refer Policy 3451 - Donations to Schools, to the Policy Sub-Committee for an update and establish criteria for advertising presence in our schools.The matter of student transfer has been referred to the Policy Sub-Committee.
16-May-16That the Board of Education of School District No. 61 (Greater Victoria) direct the Superintendent to establish a process for developing a District Code of Conduct.The Superintendent took the direction of the Board.
16-May-16That the Board of Education of School District No. 61 (Greater Victoria) receive the Superintendent’s Report as presented.The Board received the report of the Superintendent.
16-May-16That the Board of Education of School District No. 61 (Greater Victoria) receive the Secretary-Treasurer’s Report as presented.The Board received the report of the Secretary-Treasurer.
16-May-16That the Board of Education of School District No. 61 (Greater Victoria) direct staff to prepare an interim capital plan by the Board to submit to the Ministry of Education, while the long-term facilities plan is created.The Superintendent directed staff to create a plan as noted.
16-May-16That the Board of Education of School District No. 61 (Greater Victoria) refer Chair Loring-Kuhanga’s motion, “That the Board of Education of School District No. 61 (Greater Victoria) direct the Chair to write a letter to the Ministry of Education disagreeing with the 95% utilization rate as a prerequisite to seismic upgrades.” to the June 13, 2016 Operations Policy and Planning Committee meeting.The matter was referred to the June 13, 2016 Operations, Policy and Planning Committee meeting.
16-May-16That the Board of Education of School District No. 61 (Greater Victoria) accept the Terms of Reference as amended.The Board created an Ad Hoc District Facilities Plan Committee.
20-Apr-16That the Board of Education of School District No. 61 (Greater Victoria) approve carrying forward the $5,910,764 to the 2016/2017 school year to be applied against the projected deficit.The Board approved the carry forward amount to the 2016-2017 school year.
20-Apr-16That the Board of Education of School District No. 61 (Greater Victoria) approve carrying forward $1,800,000 to the 2017/2018 school year to be applied against the projected deficit.The Board approved the carry forward amount to the 2017-2018 school year.
20-Apr-16That the Board of Education of School District No. 61 (Greater Victoria) agrees to give all three readings of the 2016/2017 Annual Budget Bylaw at the meeting of April 20, 2016.All three readings were given to the 2016-2017 Annual Budget Bylaw.
20-Apr-16That the Board of Education of School District No. 61 (Greater Victoria) 2016/2017 Annual Budget Bylaw in the amount of $211,936,918 be:

Read a first time the 20th day of April, 2016;
Read a second time the 20th day of April 2016;
Read a third time, passed and adopted the 20th day of April, 2016;

And that the Chairperson and the Secretary Treasurer be authorized to sign, seal and execute this Bylaw on behalf of the Board.
The 2016-2017 Annual Budget Bylaw was submitted to the Ministry of Education.
20-Apr-16That the Board of Education of School District No. 61 (Greater Victoria) direct the Chair and the Superintendent to get all signatures on the Needs Budget Letter dated April 21, 2016 as well as also add all local MLAs and VCPAC to those receiving a copy of this letter.The Needs Budget letter was signed, sent and posted to the District website.
18-Apr-16That the Board of Education of School District No. 61 (Greater Victoria) formally recognize the Day of Mourning on April 28, 2016.The Day of Mourning on April 28, 2016 will be formally recognized.
18-Apr-16That the Board of Education of School District No. 61 (Greater Victoria) direct the Chair to extend formal invitations to all partner groups inviting their participation with the Gender and Sexuality Alliance (GSA) in School District No. 61's Victoria Pride Parade entry.The Chair will extend formal invitations to all partner groups to participate with the GSA in the School District's Victoria Pride Parade entry.
18-Apr-16That Capital Bylaw No. 127098, being a bylaw for the maximum expenditure of $3,069,292 for the capital portion of the Annual Facilities Grant allocation be:
Read a first time the 18th day of April, 2016;
Read a second time the 18th day of April, 2016;
Read a third time, passed and adopted the 18th day of April, 2016;
And that the Secretary-Treasurer and Board Chair be authorized to execute and seal this bylaw on behalf of the Board.
The executed Bylaw was sent to the Ministry of Education.
18-Apr-16That the Board of Education of School District No. 61 (Greater Victoria) agree to give all three readings of Capital Bylaw No. 127098, being a bylaw for the maximum expenditure of $3,069,292 for the capital portion of the Annual Facilities Grant allocation.All three readings were given to Annual Facilities Grant Capital Bylaw 127098.
18-Apr-16That the Board of Education of School Distrct No. 61 (Greater Victoria) request that the Superintendent call for a report to the Board on, a) Reading Recovery enrolment in SD61 and in the South Island Consortium, and b) achievement in SD61 as well as any pertinent data provision from the South Island Consortium Reading Recovery Teacher Leader.The Superintendent will report to the Board on the enrolment, achievement and any pertinent data on Reading Recovery in SD61 and the South Island Consortium.
18-Apr-16That the Board of Education of School District No. 61 (Greater Victoria) approve Policy 1325 PARTNERSHIP and Attachment.Policy 1325 has been approved and posted on the District website.
April 18 2016That the Board of Education of School District No. 61 (Greater Victoria) refer the matter of Student Transfer to the Policy Sub Committee.The matter of student transfer has been referred to the Policy Sub-Committee.
March 29 2016That the Board of Education of School District No. 61 (Greater Victoria) refer the policy and regulation proposal on Gender Identity and Gender Expression presented by the​ District Gender and Sexuality Alliance (GSA) to the Policy Sub-Committee for further development and consultation with partner groups as per Bylaw 9210 (The Development of Policy) and Policy 1163 (Consultation).
The policy and regulation proposal on Gender Identity and Gender Expression was referred to the Policy Sub-Committee for further development and consultation with partner groups.
March 29 2016That the Board of Education of School District No. 61 (Greater Victoria) approve up to $1,900,000 spending for fixed projection devices as identified in the Technology for Learning Strategy from the Local Capital Reserve.
Spending of up to $1,900,000 on fixed projection devices was approved from the Local Capital Reserve.
March 29 20162016/2017 School Year Calendar*
    
School Opening                                              September 6, 2016
First non-instructional day                               September 19, 2016
Thanksgiving                                                   October 10, 2016
Second non-instructional day                          October 21, 2016 (Province wide)
Remembrance Day                                         November 11, 2016
Third non-instructional day                               November 18, 2016
Schools close for Winter vacation                    December 16, 2016
Schools re-open after Winter vacation             January 3, 2017
Fourth non-instructional day                            February 10, 2017
Family Day                                                     February 13, 2017
Fifth non-instructional day                                February 24, 2017
Schools close for Spring vacation                    March 17, 2017

Schools re-open after Spring vacation             April 3, 2017
Good Friday                                                    April 14, 2017
Easter Monday                                                April 17, 2017
Sixth non-instructional day                               May 19, 2017
Victoria Day                                                    May 22, 2017
Administrative Day and School Closing           June 30, 2017

*Seventh non-instructional day to be chosen by each school
The revised 2016-17 school year calendar was approved.
March 29 2016That the Board of Education of School District No. 61 (Greater Victoria) authorize the Secretary-Treasurer to negotiate an addenda to the current Agreement with Bays United that incorporates a payment schedule to the Board of Education for the increased costs associated with Bays United Football Club’s proportional contribution to the Oak Bay Artificial Turf Field.
The Secretary-Treasurer will negotiate an addenda to the current agreement with Bays United for the increased cost associated with the artificial turf field at Oak Bay.
March 29 2016That the Board of Education of School District No. 61 (Greater Victoria) direct the Secretary-Treasurer to investigate the process by which the Board, in conjunction with the Victoria High School Alumni Association, might apply for federal infrastructure money for the development of the new field at Victoria High School.
The Secretary-Treasurer will investigate the application process for federal infrastructure funds for the development of the new field at Victoria High School.
February 15 2016That the Board of Education of School District No 61 (Greater Victoria) approve the 1240 Yates Street Temporary My Place Transitional Home Neighbourhood Agreement and authorize the Chair to sign on as a signatory, on behalf of the Board.The Agreement was approved by the Board and signed by the Board Chair.
February 15 2016That the Board of Education of School District No. 61 (Greater Victoria) adopt the Strategic Plan.The Board of Education adopted the Strategic Plan.
February 15 2016That the Board of Education of School District No. 61 (Greater Victoria) receive a written update on the Wellness and Attendance Support Program from Human Resource Services at the June 13, 2016 Operations Policy and Planning Committee .An update on the Wellness and Attendance Support Program will be added to the June 13, 2016 Operations Policy and Planning Committee meeting agenda and the District Principal of Human Resource Services has been informed of the Board's motion.
February 15 2016That the Board of Education of School District No. 61 (Greater Victoria) agree to give all three readings of the 2015/2016 Amended Annual Budget Bylaw at the meeting of February 15, 2016.All three readings were given to the 2016/2016 Amended Annual Budget Bylaw.
February 15 2016That the School District No. 61 (Greater Victoria) Amended Annual Budget Bylaw for fiscal year 2015/2016 in the amount of $226,198,077 be:

Read a first time the 15th day of February, 2016
Read a second time the 15th day of February, 2016
Read a third time, passed and adopted the 15th day of February, 2016

And that the Chairperson and the Secretary Treasurer be authorized to sign, seal and execute this Bylaw on behalf of the Board.
The 2015/2016 Amended Annual Budget has been submitted to the Ministry of Education.
February 15 2016That the Board of Education of School District No. 61 (Greater Victoria) approve the posting of the following 2016/2017 school year calendar on the school district’s website for a period of one month:

2016/2017 School Year Calendar*

School Opening September 6, 2016
First non-instructional day September 19, 2016
Thanksgiving October 10, 2016
Second non-instructional day October 21, 2016 (Province wide)
Remembrance Day November 11, 2016
Third non-instructional day November 18, 2016
Schools close for Winter vacation December 16, 2016
Schools re-open after Winter vacation January 3, 2017
Fourth non-instructional day February 10, 2017
Family Day February 13, 2017
Fifth non-instructional day February 24, 2017
Schools close for Spring vacation March 10, 2017
Schools re-open after Spring vacation March 27, 2017
Good Friday April 14, 2017
Easter Monday April 17, 2017
Sixth non-instructional day May 19, 2017
Victoria Day May 22, 2017
Administrative Day and School Closing June 30, 2017

*Seventh non-instructional day to be chosen by each school
The Calendar has been posted to the District website for a period of one month.
February 15 2016That the Board of Education of School District No. 61 (Greater Victoria) approve the following motion for submission to the BCSTA AGM:

That the BCSTA urge the BC Ministry of Education to provide additional targeted funding for First Nations children and youth in care by requesting additional funding from the Treasury Board.
The approved motion was submitted to the BCSTA for the AGM.
February 15 2016That the Board of Education of School District No. 61 (Greater Victoria) direct the Superintendent of Schools to bring forward a written plan with respect to item 5.3 of the Strategic Plan, Develop a plan to assess the effectiveness of the Board and the Superintendent, for the March 29, 2016 Board of Education meeting.The Superintendent will provide a written plan at the March 29, 2016 Board of Education meeting.
January 18 2016That the Board of Education of School District No. 61 (Greater Victoria) accept the French Immersion Advisory Committee Report as presented by Trustee Paynter.Trustee Paynter presented a written French Immersion Advisory Committee Report.
January 18 2016That the Board of Education of School District No. 61. (Greater Victoria) track and compile all additional costs and lost facility rental revenue associated with the Temporary Shelter on 1240 Yates Street with the intent to present these costs to the City of Victoria, BC Ministry of Education and BC Ministry of Housing.Facilities Services are tracking all additional costs.
January 18 2016That the Board of Education of School District No. 61 (Greater Victoria) direct the Secretary-Treasurer to prepare a letter for the Board Chair to Mr. Rich Coleman, Minister responsible for Housing, with a copy to the Ministry of Education and the media explaining the District’s surplus.A letter was sent to Mr. Coleman, the Minister of Education and the media on January 20, 2016 and then posted on the District website.
January 18 2016That the Board of Education of School District No. 61 (Greater Victoria) agree to give all three readings to Bylaw 9130, Standing Committees at the meeting of January 18, 2016.All three readings were given to Bylaw 9130, Standing Committees.
January 18 2016That Bylaw 9130, Standing Committees be:

Read a first time this 18th day of January, 2016;
Read a second time this 18th day of January, 2016;
Read a third time, passed and adopted this 18th day of January, 2016.
Revised Bylaw 9130, Standing Committees was posted to the District website.
January 18 2016That the Board of Education of School District No. 61 (Greater Victoria) approve granting a Statutory Right-of-Way to the Town of View Royal for the purpose of installing and maintaining a pedestrian public access path over a portion of land at Shoreline Middle School legally described as Lot 1, Section 2, Esquimalt District, Plan 11627, Except Part in Plan 41826, PID: 000-875-759.A Statutory Right-of-Way has been granted to the Town of View Royal for the purpose of installing and maintaining a pedestrian public access path over a portion of land at Shoreline Middle School.
January 18 2016That the Board of Education of School District No. 61 (Greater Victoria) agree to give all three readings of the Disposal (Right-of-Way) of Real Property Bylaw 16-01 at the January 18, 2016 Board meeting.All three readings were given to Disposal (Right-of-Way) Bylaw 16-01.
January 18 2016That the Board of Education of School District No. 61 (Greater Victoria) Disposal (Right-of-Way) of Real Property Bylaw 16-01, being a bylaw to grant a Statutory Right-of-Way to the Town of View Royal on the property legally described as Lot 1, Section 2, Esquimalt District, Plan 11627, Except Part in Plan 41826, PID: 000-875-759 for the purpose of installing and maintaining a pedestrian public access path be:

Read a first time this 18th day of January, 2016;
Read a second time this 18th day of January, 2016;
Read a third time, passed and adopted this 18th day of January, 2016;

and that the Secretary-Treasurer and the Board Chair be authorized to execute and seal this bylaw on behalf of the Board.
Disposal (Right-of-Way) of Real Property Bylaw 16-01 was approved by the Board and sent to the Ministry of Education.
January 18 2016That the Board of Education of School District No. 61 (Greater Victoria) direct the Superintendent to recommend appropriate new policy and or changes to current policy that incorporate the naming of physical assets that do not fall under the BC Policy.An Ad Hoc Committee to review Policy 1325, Partnership and Attachment has been formed.
January 18 2016That the Board of Education of School District No. 61 (Greater Victoria) direct the Superintendent to update the website for Ad Hoc Committees:

1) all Terms of Reference documents for all Ad Hoc Committees of the Board be posted on a new School District No. 61 (Greater Victoria) Board of Education Ad Hoc Committees of the Board page under the “Board” menu; and
2) that the Technology Committee Terms of Reference be moved from the “subcommittees” page placed on the Ad Hoc Committee page; and
3) that all Terms of Reference of Ad Hoc Committees with terms that have ended by Board motion be placed in an “Archived Terms of Reference” section on the Ad Hoc Committees page; and
4) that the Policy definition of the Policy subcommittee be placed on the present subcommittee page.
The District website has been updated to include all Ad Hoc Committees.
January 18 2016That the Board of Education of School District No. 61 (Greater Victoria) agree to give all three readings of Capital Project Bylaw No. 114323, being a bylaw for the Cedar Hill Middle School Seismic Upgrade in the amount of $35,507.All three readings were given to Capital Project Bylaw No. 114323.
January 18 2016That Capital Project Bylaw No. 114323, being a bylaw for the Cedar Hill Middle School Seismic Upgrade in the amount of $35,507 be:

Read a first time the 18th day of January, 2016;
Read a second time the18th day of January, 2016, and
Read a third time, passed and adopted the 18th day of January, 2016;

and that the Secretary-Treasurer and the Board Chair be authorized to execute and seal this bylaw on behalf of the Board.
The executed Bylaw was sent to the Ministry of Education.
January 18 2016That the Board of Education of School District No. 61 (Greater Victoria) agree to give all three readings of Capital Project Bylaw No. 116653, being a bylaw for the Shoreline Middle School Seismic Upgrade in the amount of $51,510.All three readings were given to Capital Project Bylaw No. 116653.
January 18 2016That Capital Project Bylaw No. 116653, being a bylaw for the Shoreline Middle School Seismic Upgrade in the amount of $51,510 be:

Read a first time the 18th day of January, 2016;
Read a second time the 18th day of January, 2016, and
Read a third time, passed and adopted the 18th day of January, 2016;

and that the Secretary-Treasurer and the Board Chair be authorized to execute and seal this bylaw on behalf of the Board.
The executed Bylaw was sent to the Ministry of Education.
January 18 2016That the Board of Education of School District No. 61 (Greater Victoria) approve the revised 2015/2016 Five Year Capital Plan for submission to the Ministry of Education.The 2015-2016 Five Year Capital Plan was approved and submitted to the Ministry of Education.
December 14 2015That the Board of Education of School District No. 61 (Greater Victoria) appoint Katrina Ball as Acting Secretary-Treasurer for the duration of the December 14, 2015 Board of Education meeting.Katrina Ball was Acting S/T for the entire meeting of December 14, 2015.
December 14 2015That the Board of Education of School District No. 61 (Greater Victoria) extend agenda item A7. Question Period, past the allotted time period of fifteen minutes, in order to hear all questions that have been submitted to the Acting Chair.Question Period was extended to include all questions that had been submitted for the December 14, 2015 meeting.
December 14 2015That the Board of Education of School District No. 61 (Greater Victoria) request Ministerial approval for the disposition of the 950 Kings Road property.The documents were sent to the Ministry of Education on December 15, 2015 requesting permission to dispose of 950 Kings Road, Victoria, B.C.
December 14 2015That all outstanding Committee Reports be received in writing for the January 18, 2016 Board of Education meeting.Trustees will provide all outstanding Committee reports in writing for the January 18, 2016 Board of Education meeting.
December 14 2015That the Board of Education of School District No. 61 (Greater Victoria) direct the Superintendent to send out the proposed changes to Regulation 3545.2 highlighting the proposed new staffing ratios and the Code of Conduct #10 to all school principals and stakeholder groups, including our student representatives, requesting feedback on the changes. And further, that this feedback come back to an Education Policy Development Committee meeting in the spring for further consideration.A request for feedback was sent out on January 6, 2016 with a deadline of February 19, 2016 being given to respond.
December 14 2015That the Board of Education of School District No. 61 (Greater Victoria) amend Bylaw 9360 General Meeting of the Board to add the sentence “Each year thereafter during the term of office, the election of Chair, Vice-Chair, and Board representatives to various agencies where the Trustees have regular representation and the appointment of Trustees to internal and external committees shall take place at the June Board meeting” at the end of Article 2.Bylaw 9360, General Meeting of the Board has been amended and posted to the District website.
December 14 2015That the Board of Education of School District No. 61 (Greater Victoria) agrees to give all three readings to Bylaw 9360, General Meeting of the Board at the meeting of December 14, 2015.All three readings were given to Bylaw 9360, General Meeting of the Board.
December 14 2015That Bylaw 9360, General Meeting of the Board be:

Read a first time this 14th day of December, 2015;
Read a second time this 14th day of December, 2015:
Read a third time, passed and adopted this 14th day of December, 2015.
Bylaw 9360, General Meeting of the Board was revised and posted on the District website.
December 14 2015That the Board of Education of School District No. 61 (Greater Victoria) approve the Routine Capital Project Funding Agreement for Capital Project No.127017 to upgrade the student drop-off area at Cloverdale Elementary School (Facility No. 61019) and submit the executed agreement to the Ministry of Education.The Board approved Capital funding for Capital Project Bylaw 127017 to upgrade the student drop off area at Cloverdale Elementary School.
December 14 2015That the Board of Education of School District No. 61 (Greater Victoria) agrees to give all three readings of Capital Project Bylaw No. 127017, being a bylaw for the 2015/2016 Routine Capital Project to upgrade the student drop-off area at Cloverdale Elementary School in the amount of $105,000.All three readings were given to Capital Project Bylaw No. 127017.
December 14 2015That Capital Project Bylaw No. 127017, being a bylaw to provide funding for the 2015/2016 Routine Capital Project to upgrade the student drop-off area at Cloverdale Elementary School in the amount of $105,000 be:

Read a first time the 14th day of December, 2015;
Read a second time the 14th day of December, 2015;
Read a third time the 14th day of December, 2015;

And that the Secretary-Treasurer and Board Chair be authorized to execute and seal this bylaw on behalf of the Board.
The executed Bylaw was sent to the Ministry of Education.
December 14 2015That the Board of Education of School District No. 61 (Greater Victoria) agrees to give all three readings to Bylaw 9360.2, Meetings of the Standing Committees at the meeting of December 14, 2015. Two readings were given to Bylaw 9360.2, Meetings of the Standing Committees.
December 14 2015That Bylaw 9360.2, Meetings of the Standing Committees be:

Read a first time this 14th day of December, 2015;
Read a second time this 14th day of December, 2015:
The third reading of Bylaw 9360.2, Meetings of the Standing Committees will be conducted via poll vote on December 15, 2015.
December 14 2015That the Board of Education of School District No. 61 (Greater Victoria) uphold the ruling of Acting Chair McNally to conduct a Poll Vote for the third and final reading of Bylaw 9360.2, Meetings of the Standing Committees.The ruling of Acting Chair McNally was upheld to conduct a poll vote for the 3rd and final reading of Bylaw 9360.2, Meetings of the Standing Committees.
December 14 2015That the Board of Education of School District No. 61 (Greater Victoria) agrees to give all three readings to Bylaw 9130.1, The Education Policy and Directions Committee at the meeting of December 14, 2015.All three readings were given to Bylaw 9130.1, The Education Policy and Directions Committee.
December 14 2015That Bylaw 9130.1, The Education Policy and Directions Committee be:

Read a first time this 14th day of December, 2015;
Read a second time this 14th day of December, 2015:
Read a third time, passed and adopted this 14th day of December, 2015.
Bylaw 9130.1, The Education Policy and Directions Committee was revised and posted on the District website.
December 14 2015That the Board of Education of School District No. 61 (Greater Victoria) agrees to give all three readings to Bylaw 9130.2, The Operations Policy and Planning Committee at the meeting of December 14, 2015.Two readings were given to Bylaw 9130.2, The Operations Policy and Planning Committee.
December 14 2015That Bylaw 9130.2, The Operations Policy and Planning Committee be:

Read a first time this 14th day of December, 2015;
Read a second time this 14th day of December, 2015:
The third reading of Bylaw 9130.2, The Operations Policy and Planning Committee will be conducted via poll vote on December 15, 2015.
December 14 2015That the Board of Education of School District No. 61 (Greater Victoria) name the new Bylaw 9130.3, Policy Sub-Committee.New Bylaw 9130.3 will be named Policy Sub-Committee.
December 14 2015That the Board of Education of School District No. 61 (Greater Victoria) agrees to give all three readings to Bylaw 9130.3, Policy Sub-Committee at the meeting of December 14, 2015.All three readings were given to Bylaw 9130.3, Policy Sub-Committee.
December 14 2015That Bylaw 9130.3, Policy Sub-Committee be:

Read a first time this 14th day of December, 2015;
Read a second time this 14th day of December, 2015:
Read a third time, passed and adopted this 14th day of December, 2015.
New Bylaw 9130.3, Policy Sub-Committee was posted to the District website.
December 14 2015That the Board of Education of School District No. 61 (Greater Victoria) dissolve the Ad Hoc Board Standing Committee Review Committee.The Ad Hoc Board Standing Committee Review Committee will be dissolved.
December 14 2015That the Board of Education of School District No. 61 (Greater Victoria) participate in the Township of Esquimalt's review of its official community plan.One District employee and one Trustee are participating in the Township of Esquimalt's community plan review.
December 14 2015That the Board of Education of School District No. 61 (Greater Victoria) direct the chair to write a letter to the Minister of Finance, copying the Minister of Education, requesting that the Minister of Finance heed the recommendations from the First Report of the Select Standing Committee on Finance and Government Services and increase the funding to K-12 education in the 2016 Budget. A letter was sent to the Minister of Finance on December 15, 2015 and posted on the District website.
November 16 2015That the election ballots be destroyed.The ballots were shredded after the meeting.
November 16 2015That the Board of Education of School District No. 61 (Greater Victoria) approve the Board Authority Authorized course: Introduction to Aviation 12.Board Authority Authorized Course: Introduction to Aviation 12 was approved.
November 16 2015That the Board of Education of School District No. 61 (Greater Victoria) approve Regulation 3548, School District Signing Authority.Regulation 3548, School District Signing Authority was approved and posted on the District website.
November 16 2015That the Board of Education of School District No. 61 (Greater Victoria) agree to the Policy 1325 Partnership and Attachment Ad Hoc Committee Terms of Reference.The Terms of Reference for Policy 1325 Partnership and Attachment Ad Hoc Committee were approved.
November 16 2015That the Board of Education of School District No. 61 (Greater Victoria) agree to the Needs Budget Ad Hoc Committee Terms of Reference.The Terms of Reference for the Needs Budget Ad Hoc Committee were agreed to.
November 16 2015That the Board of Education of School District No. 61 (Greater Victoria), per Bylaw 9010 Bylaws of the Board, accept the attached as amended as a replacement for the current board Bylaw 9140 Ad Hoc Committee of the Board. Bylaw 9010 was revised and posted on the District website.
November 16 2015That the Board of Education of School District No. 61 (Greater Victoria) agrees to give all three readings to Bylaw 9140, Ad Hoc Committee of the Board at the meeting of November 16, 2015.All three readings were given to Bylaw 9140, Ad Hoc Committee of the Board.
November 16 2015That Bylaw 9140, Ad Hoc Committee of the Board be:

Read a first time this 16th day of November, 2015;
Read a second time this 16th day of November, 2015:
Read a third time, passed and adopted this 16th day of November, 2015.
Bylaw 9140, Ad Hoc Committee of the Board was revised and posted on the District website.
November 16 2015That the Board of Education of School District No. 61 (Greater Victoria) conduct a review of external committee appointments by instructing:
a) Trustees currently appointed to external committees to provide the Chair with recommendations and rationale regarding SD61’s continued involvement on the committee to which they are appointed.
b) The Chair to send correspondence to all external committees for which the board makes appointments and inquire if a SD61 representative continues to be valuable.
c) The Chair to send correspondence to all district Municipalities and First Nations partners expressing the Board’s interest in building relationships and being involved in areas of mutual interest.
d) The Chair to make recommendations to the Board, based on the above correspondence, for any changes to the list of external committees that receive appointments.
A letter was sent on December 7, 2015 to all district Municipalities and First Nations partners.
November 16 2015That the Board of Education of School District No. 61 (Greater Victoria) approve the revised 2015/2016 School Year Calendar.The revised 2015/2016 calendar was approved and posted to the District website.
October 19 2015That the Board of Education of School District No. 61 (Greater Victoria) extend the Coastal Kindergarten pilot program of choice at James Bay and South Park by one year to June 2017.The Coastal Kindergarten pilot program has been extended to June 2017.
October 19 2015That the Board of Education of School District No. 61 (Greater Victoria) formally dissolve the District Gay Straight Alliance Advisory Committee in order to reflect that the District GSA currently functions as a club.The District Gay Straight Alliance Advisory Committee has been dissolved.
October 19 2015That the Board of Education of School District No. 61 (Greater Victoria) rescind the motion passed May 19, 2015 stating, "That the Board of Education of School District No. 61 (Greater Victoria) direct the Chair to task the District Gay Straight Alliance Advisory Committee with developing a draft policy on Gender Identity and Gender Expression (in accordance with Bylaw 9210 The development of Policy; and Policy 1163 Consultation) to ensure the safety and support of transgender and gender variant students and their families, and present it to the Education Policy Development Committee with recommendations for implementation," in light of the fact that the District Gay Straight Alliance Advisory Committee has dissolved. The motion has been rescinded.
October 19 2015That the Board of Education of School District No. 61 (Greater Victoria) direct the Secretary Treasurer to review Board Bylaw 9360 and recommend changes that would address electronic communication.The Secretary-Treasurer will review Bylaw 9360 and report back to the Board at a future meeting.
October 19 2015That the Board of Education of School District No. 61 (Greater Victoria) receive a report at the September 2016 Operations, Policy and Planning Committee meeting showing the disbursements to date from the Parent Education Fund.A Parent Education Fund disbursements report will be presented at the September 2016 Operations, Policy and Planning Committee meeting.
October 19 2015That the Board of Education of School District No. 61 (Greater Victoria) formally dissolve the Culture and Community Ad Hoc Committee by no later than December 31, 2015.The Culture and Community Ad Hoc Committee has been dissolved.
October 19 2015That the Board of Education of School District No. 61 (Greater Victoria) direct the Superintendent to complete a draft Terms of Reference for the Ad Hoc Board Standing Committee Review Committee for the October 19, 2015 Regular Board meeting.Superintendent Langstraat provided the Board with a draft Terms of Reference for review.
October 19 2015That the Board of Education of School District No. 61 (Greater Victoria) accept the Terms of Reference for the Ad Hoc Board Standing Committee Review Committee as presented by Superintendent Langstraat.The Terms of Reference for the Ad Hoc Board Standing Committee Review Committee was accepted by the Board.
October 19 2015That the Board of Education of School District No. 61 (Greater Victoria), in recognition of the $60,000 cash contribution from the Community Association of Oak Bay, approve the expenditure of $1,000 from the capital project budget for Oak Bay High School to purchase a commemorative plaque for the Sno’uyutth totem pole project.The expenditure of $1000 was approved in order to purchase a commemorative plaque for the Sno'uyutth Totem Pole.
October 19 2015That the Board of Education of School District No. 61 (Greater Victoria) approve the commemorative plaque to be placed on the site of the Sno’uyutth totem pole.The Board approved the commemorative plaque for the Sno'uyutth Totem Pole.
19-Oct-15That the Board of Education of School District No. 61 (Greater Victoria) approve the Framework Agreement; the Oak Bay High School Neighbourhood Learning Centre Operating Agreement (Schedule A to the Framework Agreement); the Lease Agreement (Schedule D to the Neighbourhood Learning Centre Operating Agreement; and the Joint Use Agreement (Schedule B to the Framework Agreement) between the Board of Education of School District No. 61 (Greater Victoria) and The Corporation of The District of Oak Bay and authorize the Board Chair and Secretary-Treasurer to execute the Agreements on behalf of the Board.The four agreements between the Board of Education and the Corporation of the District of Oak Bay were approved and executed.
October 19 2015That the Board of Education of School District No. 61 (Greater Victoria) approve for submission to the Ministry of Education, the 2015/2016 Five Year Capital Plan.The 2015-2016 Five Year Capital Plan was approved and submitted to the Ministry of Education.
October 19 2015That the Board of Education of School District No. 61 (Greater Victoria) accept the application process, selection criteria, and reporting requirements as presented for implementation, and further that these documents be distributed to PACs in the Greater Victoria School District.The Parent Education Fund application form has been distributed to Greater Victoria School District PAC's.
October 19 2015That the Board of Education of School District No. 61 (Greater Victoria) formally dissolve the Parent Education Fund Ad Hoc Committee.The Parent Education Fund Ad Hoc Committee has been dissolved.
October 19 2015That the Board of Education of School District No. 61 (Greater Victoria)
direct the Chair of the Board to write a letter to the GVTA President Benula Larsen, thanking her for the invitation to attend a meeting with her executive on October 29th, but declining the offer to have the Board meet with any one group presenting an agenda with the intent to advance any single issue forward. The Board Chair should extend an invitation to the GVTA to place an item on one of our standing committee agendas so any issue(s) can be debated in the public.
A letter was sent to the GVTA President on October 22, 2015.
October 19 2015That the Board of Education of School District No. 61 (Greater Victoria) support the following revisions to the terms of reference for the Technology Stewardship Committee:
a) Include two students as sitting members of the committee with voting rights to be selected from the Representative Advisory Committee of Students;
b) Revise the date to June, 2016 for submission of the summary report and implementation plan to the Board.
The Board approved the revisions to the Terms of Reference for the Technology Stewardship Committee.
September 28 2015That the Board of Education of School District No. 61 (Greater Victoria) agrees to give all three readings of Capital Amendment Bylaw No.126182, being a bylaw to provide funding for the Building Envelope Project at Esquimalt Secondary School (Facility No. 61048) in the amount of $750,000.All three readings were given to Capital Amendment Bylaw No. 126182.
September 28 2015That Capital Amendment Bylaw No. 126182, being a bylaw to provide funding for the building envelope project at Esquimalt Secondary School (Facility No. 61048) in the amount of $750,000 be:

Read a first time the 28th day of September, 2015;
Read a second time the 28th day of September, 2015;
Read a third time, passed and adopted the 28th day of September, 2015;

And that the Secretary-Treasurer and Board Chair be authorized to execute and seal this bylaw on behalf of the Board.
The executed Bylaw was sent to the Ministry of Education.
September 28 2015That the Board of Education of School District No. 61 (Greater Victoria) approve naming the new theatre at Oak Bay High School “The Dave Dunnet Community Theatre.”A letter was sent to the Principal of Oak Bay High School.
September 28 2015That the Board of Education of School District No. 61 (Greater Victoria) establish a working group of senior staff and trustees to examine the current function of the standing committees of the Board and make recommendations on the scope of responsibilities, membership and meeting schedules and other aspects of the conduct of these committees as are deemed appropriate. A working group has been established.
September 28 2015That the Board of Education of School District No. 61 (Greater Victoria) approve the internally restricted surplus appropriation of $17,671,112 as shown on Schedule 2 of the Financial Statements , being held for school level funds $6,108,287 (Note A), unspent project budgets $2,579,856 (Note B), purchase order commitments $682,969 (Note C), and the previously approved budgeted surplus of $8,300,000 (Note D).The internally restricted surplus appropriation was approved.
September 28 2015That the Board of Education of School District (Greater Victoria) approve the June 30, 2015 unrestricted operating surplus of $4,104,554 (Note E) to be carried forward and applied towards the 2016/2017 projected deficit; (The deficit is forecast to be in excess of $9.0 million).$4,104,554 will be applied to the 2016-2017 projected deficit.
September 28 2015That the Board of Education of School District No. 61 (Greater Victoria) approve up to $800,000 spending for capital assets from the local capital reserve in 2015/2016.Capital asset purchases will be transferred from the operating fund to the local capital reserve.
September 28 2015That the Board of Education of School District No. 61 (Greater Victoria) approve the audited financial statements of School District No. 61 (Greater Victoria) for the year ended June 30, 2015; and that the Board Chair, the Superintendent and the Secretary-Treasurer be authorized to execute these statements, where applicable, on behalf of the Board.The approved audited financial statements were executed and submitted to the Ministry of Education.
September 28 2015That the Board of Education of School District No. 61 (Greater Victoria) Approve the schedules as required by the Financial Information Act for the period July 01, 2014 TO June 30, 2015.The schedules have been submitted to the Ministry of Education.

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