Approved Motions

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DateApproved MotionsAction
June 24, 2019That the Board of Education of School District No.61 (Greater Victoria) approve a sibling priority in Regulation 5118.2 for those families who have siblings impacted by a change to their current school boundary in the 2020/2021 school year before establishing the current boundary proposals.The Board approved revised Regulation 5118.2 and it was posted to the District website.
June 24, 2019That the motion “That the Board of Education of School District No.61 (Greater Victoria) direct the Superintendent to provide a report from the Superintendent to the Board in February 2020 that provides: 1. Information regarding provision of targeted gifted education in SD61 over the last two years 2. Information explaining the current and any proposed service delivery model / models of service under consideration for the 2019-2020 school year and forward for students designated “gifted” in SD61 in order that the Board may consider how best to allocate resources to serve the vulnerable gifted student population, before a service model that differs from current practice is put in place” be referred to the September 9, 2019 Education Policy and Directions Committee meeting.The motion will be placed on the September 9, 2019 Education Policy and Directions Committee meeting agenda.
June 24, 2019That the Board of Education of School District No.61 (Greater Victoria) direct the Board Chair to write relevant funders to advocate for the maintenance of school crossing guard funding.Letters were sent on August 28, 2019 with copies posted on the District website.
June 24, 2019That the Board of Education of School District No. 61 (Greater Victoria) recognize that the breakdown of the stable climate and sea level under which human life has developed constitutes an emergency, and that in declaring a climate emergency the Board:
a) direct the Superintendent to develop a Climate Action Plan that establishes targets and strategies commensurate with the Intergovernmental Panel on Climate Change’s call to limit warming to 1.5 degrees;
b) direct the Superintendent to report back on specific actions and resources that could be included in future correspondence to the provincial or federal government; and
c) demonstrate leadership by directing the Board Chair to write letters to other school boards, local MLAs, and Provincial government encouraging them to declare climate emergencies and develop targets and strategies to combat climate change.
June 24, 2019That the amended motion “That the Board of Education of School District No. 61 (Greater Victoria) direct the Superintendent to prepare a report, on or before the November Operations Policy and Planning Committee Meeting, that provides an analysis of the costs of the Greater Victoria Schools becoming a Living Wage Employer and living hours employer” be referred to the Audit Committee.The motion has been referred to the Audit Committee.
June 24, 2019That the Board of Education of School District No.61 (Greater Victoria) direct the Superintendent to instruct staff to participate in the development of a formal business plan for the Spectrum Turf and Rink (STAR) Project. To be developed with the STAR Committee, SD61, and community partners.
June 24, 2019That the Board of Education of School District No. 61 (Greater Victoria) accept the March 2019 Quarterly Financial Report as presented to the Audit Committee.The March 2019 Quarterly Report was accepted as presented.
June 24, 2019That the Board of Education of School District No. 61 (Greater Victoria) receive the Superintendent’s report as presented.The Superintendent's Report was received as presented.
June 24, 2019That the Board of Education of School District No. 61 (Greater Victoria) approve revised Policy 1200 Superintendent.Policy 1200, Superintendent, was approved and posted on the District website.
June 24, 2019That the Board of Education of School District No. 61 (Greater Victoria) approve for submission to the Ministry of Education, the 2020-2021 Greater Victoria School District No. 61 Five Year Capital Plan.The Five Year Capital Plan was approved and submitted to the Ministry of Education.
June 25, 2019That the Board of Education of School District No. 61 (Greater Victoria) amend Bylaw 9368, Procedure, under Section 104.02 “Trustees shall be permitted to debate only upon a motion, as herein provided, and each trustee shall be limited to the opportunity to speak once to any motion, unless the motion has been amended, for a majority vote of the Board. The proposer of a motion shall be given the opportunity to open and close debate of his motion. The mover of the principle motion shall have the right to speak for five minutes to the motion and shall be allowed five minutes to conclude the debate on the motion,” for the Special Board of Education meeting of June 25, 2019, to allow for Trustees to speak more than once to a motion under discussion.The approved amended Bylaw 9368, Procedure, Section 104.2, for the Special Board meeting of June 25, 2019.
June 25, 2019That the Board of Education of School District No. 61 (Greater Victoria) accept all recommendations as presented in the Phase 3 Boundary Review Report.The Board accepted all recommendations as presented in Phase 3 of the Boundary Review Report.
June 25, 2019That the Board of Education of School District No. 61 (Greater Victoria) direct the Superintendent to work with school communities and parent advisory councils affected by the boundary review to support them through the 2019-2020 school year to implement the changes.
June 25, 2019That the Board of Education of School District No. 61 (Greater Victoria) direct the Superintendent to meet with School District No. 93 to discuss the impact and potential alternatives as a result of the District’s plan to re-open Sundance Elementary for the school year starting in September 2020.
May 27, 2019That the Board of Education of School District No.61 (Greater Victoria) approve the 49 revised Grade 11 and Grade 12 Board/Authority Authorized courses.The Board voted in favour of approving the 49 revised BAA Courses and the Ministry of Education was advised.
May 27, 2019That the Board of Education of School District No.61 (Greater Victoria) video record the two standing committee monthly meetings (Education Policy and Directions, and Operations Policy and Planning), and post them to the District website after each meeting for public viewing. A recording notification will be included in all standing committee agendas.The Board voted in favour of video recording the two standing committee monthly meetings and adding the notification to the agendas.
May 27, 2019That the Board of Education of School District No. (Greater Victoria) direct the Chair to write a letter to the Victoria Regional Transit Commission endorsing the Free Transit Campaign and encouraging them to implement a pilot program in the 2020 budget eliminating user fees for youth under 18 years of age.A letter was sent to the Victoria Regional Transit Commission on June 4, 2019 and posted on the District website under Advocacy Letters.
May 27, 2019That the Board of Education of School District No.61 (Greater Victoria) direct the Policy Sub-Committee to, as a matter of priority, bring forward a policy outlining the process, criteria and timelines for the Superintendent evaluation to the Board of Education for approval at the June, 2019 Board Meeting.This motion has been forwarded to the Policy Sub-Committee and will be brought back to the June 24, 2019 Board meeting.
May 27, 2019That the Board of Education of School District No.61 (Greater Victoria) direct the Policy Sub-Committee to review Policy 1330: Community Use of Operational Schools and Grounds, develop policy recommendations regarding the rental of facilities to parties espousing values inconsistent with those of the School District and provide these recommendations to the Operations Policy and Planning Committee for deliberation.This motion was forwarded to the Policy Sub-Committee and will be brought back to a future Operations Policy and Planning Committee meeting.
May 27, 2019That the Board of Education of School District No.61 (Greater Victoria) approve the Audit Planning Report for 2018-2019 as presented by KPMG to the Audit Committee.The Board voted in favour of approving the 2018-2019 Audit Planning Report as presented.
May 27, 2019That the motion “That the Board of Education of School District No. (Greater Victoria) accept the March 2019 Quarterly Financial Report as presented to the Audit Committee” be referred to the June 24, 2019 Board of Education meeting agenda.The March 2019 Quarterly Financial Report will be added to the June 24, 2019 Board of Education meeting agenda.
May 27, 2019That the Board of Education of School District No. 61 (Greater Victoria) receive the Superintendent’s report as presented.The Superintendent's Report was received as presented.
May 27, 2019That the Board of Education of School District No. 61 (Greater Victoria) approve the 2019/2020 Board of Education and Standing Committee meeting dates.The Board voted in favour of approving the 2019/2020 Board of Education and Standing Committee meeting dates.
May 27, 2019That the Board of Education of School District No. 61 (Greater Victoria) make available to the public via the District website, the schedule of fees that have been approved by the parents’ advisory council for the school where the board proposes to offer specialty academy.The Board voted in favour of approving the schedule of fees for the specialty academy's and posted them on the District website.
May 27, 2019That the Board of Education of School District No. 61 (Greater Victoria) direct the Chair to write a letter to the City of Victoria in support of the Quadra Elementary PAC and their concerns with regards to the proposed bike path planned for the rear of the school.A letter was sent to the City of Victoria on June 3, 2019 and posted on the District website under Advocacy Letters.
May 27, 2019That the Board of Education of School District No. 61 (Greater Victoria) receive the Secretary-Treasurer’s report as presented.The Secretary-Treasurer's Report was received as presented.
Apr 30 2019That the Board of Education of School District No. 61 (Greater Victoria) amend Recommendation #18 from the Catchment Boundary Review Summary Report by striking the words “in the near term” at the end of the motion. The motion will read “That the Board of Education of School District No. 61 (Greater Victoria) open Richmond as the Grade 6 campus of Lansdowne Middle School and review the site in the event that SJ Willis becomes available.”Recommendation #18 of the Report has been amended accordingly.
Apr 30 2019That the Board of Education of School District No. 61 (Greater Victoria) amend Recommendation #5 from the Catchment Boundary Review Summary Report by striking the words “to be called Bank Street School.” The motion will read “That the Board of Education of School District No. 61 (Greater Victoria) open the Bank Street School and Sundance and create a catchment as proposed incorporating areas of the Oaklands catchment in the Jubilee neighbourhood, George Jay catchment in eastern Fernwood and Willows catchment at Foul Bay junction.Recommendation #5 of the Report has been amended accordingly.
Apr 30 2019That the Board of Education of School District No. 61 (Greater Victoria) direct the Superintendent to engage in targeted consultation based on the 31 recommendations, as amended, presented in the report, to be delivered to the Board of Education on April 30, 2019 and return to the Board on May 23, 2019 for final deliberation on the recommendations.Targeted community consultations will be scheduled and take place and locations and times will be posted on the District website.
Apr 23 2019That the Board of Education of School District No.61 (Greater Victoria) accept the Terms of Reference under the title of the Equity Ad Hoc Committee as amended.The amended Terms of Reference for the Equity Ad Hoc Committee were accepted and posted to the District website.
Apr 23 2019That the Board of Education of School District No.61 (Greater Victoria) dissolve the One Learning Community Committee.The Board voted in favour of dissolving the One Learning Community Ad Hoc Committee.
Apr 23 2019That the Board of Education of School District No.61 (Greater Victoria) agree to give all three readings to Capital Bylaw No. 2019/20-CPSD61-01 Capital Plan 2019/20 at the meeting of April 23, 2019.The Board agreed to give all three readings of Capital Bylaw No. 2019/20-CPSD61-01 Capital Plan 2019/20.
Apr 23 2019That Capital Bylaw No. 2019/20-CPSD61-01 Capital Plan 2019/20 be: Read a first time the 23rd day of April, 2019; Read a second time the 23rd day of April, 2019; Read a third time, passed and adopted the 23rd day of April, 2019; and that the Secretary-Treasurer and the Board Chair be authorized to execute and seal this bylaw on behalf of the Board.Capital Bylaw No. 2019/20-CPSD61-01 Capital Plan 2019/20 was signed and sent to the Ministry of Education.
Apr 23 2019That the motion “That the Board of Education of School District No.61 (Greater Victoria) direct the Superintendent to solicit expressions of interest including quotes for the services of a governance specialist to create a streamlined policy manual and administrative procedures manual and report to the Policy Sub-Committee who will provide a recommendation to the Board” be tabled until after the work of the Strategic Plan Ad Hoc Committee process has been completed.This motion has been tabled.
Apr 23 2019That the Board of Education of School District No. 61 (Greater Victoria) receive the Superintendent’s report as presented.The Superintendent's Report was received as presented.
Apr 23 2019That the Board of Education of School District No. 61 (Greater Victoria) receive the Secretary-Treasurer’s report as presented.The Secretary-Treasurer's Report was received as presented.
Apr 23 2019That the Board of Education of School District No. 61 (Greater Victoria) direct the Chair to write a letter to appropriate contacts at the City of Victoria, the province, and the federal government, supporting the creation of the Canadian Maritime Museum located in Victoria’s Old Town.A letter was written and sent to the Maritime Museum on May 10, 2019 and posted on the District website.
Apr 17 2019That the Board of Education of School District No. 61 (Greater Victoria) approve the transfer of $100,000 to Local Capital in 2019/2020 for the Childcare Capital Reserve.The Board approved the transfer of $100,000 to Local Capital for the Childcare Capital Reserve.
Apr 17 2019That the Board of Education of School District No. 61 (Greater Victoria) approve the transfer of $200,000 to Local Capital in 2019/2020 for the Technology Replacement Reserve.The Board approved the transfer of $200,000 to Local Capital for the Technology Replacement Reserve.
Apr 17 2019That the Board of Education of School District No. 61 (Greater Victoria) approve the transfer of $339,270 to Local Capital in 2019/2020 for the Student Device Replacement Reserve.The Board approved the transfer of $339,270 to Local Capital for the Student Device Replacement Reserve.
Apr 17 2019That the Board of Education of School District No. 61 (Greater Victoria) approve $1,104,242 of the June 30, 2019 unrestricted operating surplus to be carried forward and applied towards the 2019/2020 projected deficit of $3,443,958 ($2,339,716 carry forward approved in September 2018).The Board approved $1,104,242 of the unrestricted operating surplus to be carried forward and applied towards the projected deficit.
Apr 17 2019That the Board of Education of School District No. 61 (Greater Victoria) approve $682,000 of the June 30, 2019 unrestricted operating surplus to be carried forward and applied towards the 2020/2021 projected deficit.The Board approved $682,000 of the unrestricted operating surplus to be carried forward and applied towards the projected deficit.
Apr 17 2019That the Board of Education of School District No. 61 (Greater Victoria) agree to give all three readings of the 2019/2020 Annual Budget Bylaw at the meeting of April 17, 2019.The Board agreed to give all three readings to the 2019/2020 Annual Budget Bylaw.
Apr 17 2019That the Board of Education of School District No. 61 (Greater Victoria) 2019/2020 Annual Budget Bylaw in the amount of $250,754,515 be: READ A FIRST TIME THE 17th day of April, 2019; READ A SECOND TIME THE 17th day of April, 2019; Read a third time, passed and adopted the 17th day of April, 2019; And that the Secretary-Treasurer and the Board Chair be authorized to sign, seal and execute this bylaw on behalf of the Board.The Annual Budget Bylaw was approved and submitted to the Ministry of Education.
Mar 11 2019That the Board of Education of School District No.61 (Greater Victoria) direct the Superintendent to consult with Victoria Confederation of Parents Advisory Councils and the appropriate VCPAC sub-committee for input on the development of a stakeholder engagement process for Inclusive Education in SD61 in advance of the Strategic Plan renewal process. The Superintendent shall report back to the Board at the May 2019 Education Policy and Directions Standing Committee meeting.A consultant has been hired and will report back to the Board in due course.
Mar 11 2019That the Board of Education of School District No.61 (Greater Victoria) direct the Superintendent to produce surveys for the purpose of gathering feedback on the District’s Learning Support Operational Plan’s goals. The purpose of the first survey will be to gather feedback from all staff regarding Goal 1: Provide meaningful and purposeful educational opportunities for vulnerable students with diverse learning needs while considering the physical, social-emotional and academic domains. The purpose of the second survey will be to gather feedback from parents and students on their experience of inclusive learning in our district. Survey participants should be invited to participate on a voluntary basis and the surveys should be conducted on an anonymous basis to exclude the collection of respondent’s personal / private information.Deputy Superintendent Whitten and Trustee Duncan have been tasked with this motion and will report back in due course.
Mar 11 2019That the Board of Education of School District No.61 (Greater Victoria) direct the Superintendent to ensure that all forms used by the District that require individuals to report gender information include non-binary options.Deputy Superintendent Whitten has been tasked with making sure that all forms are updated.
Mar 2019That the Board of Education of School District No.61 (Greater Victoria) accept the December 2018 Quarterly Financial Report as presented to the Audit Committee.Trustees accepted the September 2018 Quarterly Financial Report as presented by the Audit Committee.
Mar 11 2019That the Board of Education of School District No. 61 (Greater Victoria) receive the Superintendent’s report as presented.The Superintendent's Report was received as presented.
Mar 11 2019That the Board of Education of School District No. 61 (Greater Victoria) receive the Secretary-Treasurer’s report as presented.The Secretary-Treasurer's Report was received as presented.
Feb 25 2019That the Board of Education of School District No.61 (Greater Victoria) direct the Superintendent to provide a report to Ed Policy and Directions Committee at the next meeting on June 3, 2019, that clarifies; a) which district programs have been closed; b) which are still open; c) the 2019-2020 future of any district program still open; d) if a program has been described as “repurposed,” the meaning of “repurposed” for any district program that has been described as “repurposed”: e) the District response to parents from the Arbutus program or any other program who have requested, in public or otherwise, that it remain open; f) an update on shifts in high school special support blocks, for example, Spectrum has decreased from 3/4 blocks to 2/4 blocks; g) a statement on the future of Challenge programs.Deputy Superintendent Whitten will provide a report to the Education Policy and Directions Committee.
Feb 25 2019That the Board of Education of School District No.61 (Greater Victoria) direct the Superintendent to hire an independent auditor, through a competitive process with Board approval, to review district privacy practices effecting students, staff and student learning, and to provide recommendations to the Board of Education. A draft audit engagement letter which sets out in full the objective and scope of the independent audit shall be brought to the Education Policy and Directions Standing Committee.
Feb 25 2019That the Board of Education of School District No.61 (Greater Victoria) direct the Superintendent to explore, through consultation with parents, a workable solution to the issue of moving Late French Immersion from Central Middle School.
Feb 25 2019That the motion “That the Board of Education of School District No.61 (Greater Victoria) direct the Superintendent to establish and document a process for undertaking a review of Late French Immersion programming that takes into account the current Ministry of Education policy on French Immersion programs and that includes a consultation process which involves relevant stakeholders prior to implementing a change to the program, in line with Policy 1163 – Consultation” be referred to the May 6, 2019 Education Policy and Directions Committee meeting.The motion has been added to the May 6, 2019 Education Policy and Directions Committee meeting agenda.
Feb 25 2019That the Board of Education of School District No.61 (Greater Victoria) approve the posting of the following 2019/2020 school calendar on the School District’s website for a period of one month: 2019/2020 School Calendar* School Opening September 3, 2019, First non-instructional day September 23, 2019, Thanksgiving October 14, 2019, Second non-instructional day October 25, 2019 (Province wide), Remembrance Day November 11, 2019, Third non-instructional day November 22, 2019, Schools close for Winter vacation December 20, 2019, Schools re-open after Winter vacation January 6, 2020, Fourth non-instructional day February 14, 2020, Family Day February 17, 2020, Schools close for Spring vacation March 13, 2020, Schools re-open after Spring vacation March 30, 2020, Good Friday April 10, 2020, Easter Monday April 13, 2020, Fifth non-instructional day May 15, 2020, Victoria Day May 18, 2020, Administrative Day and School Closing June 26, 2020, *Sixth non-instructional day to be chosen by each schoolThe proposed 2019/2020 school calendar has been posted on the District's website for one month for feedback.
Feb 25 2019That the Board of Education of School District No. 61 (Greater Victoria) agree to give all three readings of the 2018/2019 Amended Annual Budget Bylaw at the meeting of February 25, 2019.The Board agreed to give all three readings of the 2018/2019 Amended Annual Budget Bylaw.
Feb 25 2019That the Board of Education of School District No. 61 (Greater Victoria) Amended Annual Budget Bylaw for fiscal year 2018/2019 in the amount of $253,958,589 be: Read a first time the 25th day of February, 2019; Read a second time the 25th day of February, 2019; Read a third time, passed and adopted the 25th day of February, 2019; And that the Chairperson and the Secretary-Treasurer be authorized to sign, seal and execute this Bylaw on behalf of the Board.The 2018/2019 Amended Annual Budget Bylaw was approved and submitted.
Feb 25 2019That the Board of Education of School District No. 61 (Greater Victoria) approve the new Policy 6163.7 Classroom Pets and accept the new Regulation 6163.7 Classroom Pets.New Policy and Regulation 6163.7 Classroom Pets, was approved and posted to the District website.
Feb 25 2019That the Board of Education of School District No. 61 (Greater Victoria) approve revised Policy 1421 Naming School Sites and accept revised Regulation 1421 Naming School Sites as reviewed.Revised Policy and Regulation 1421, Naming of School Sites was approved and posted to the District website.
Feb 25 2019That the Board of Education of School District No. 61 (Greater Victoria) direct the Superintendent to create new alternatives for the Victor School catchment area within the revisions and phase three of the boundary review document and that Victor School be removed from consideration as a catchment school.The Board voted in favour of removing Victor School from the boundary review process.
Feb 25 2019That the Board of Education of School District No. 61 (Greater Victoria) direct the Policy Sub-Committee to bring forward a policy outlining the process, criteria and timelines for the Superintendent and Board evaluations.The Policy Sub-Committee has been tasked with creating a new policy with respect to the process, criteria and timelines for the Superintendent and Board evaluations.
Feb 25 2019That the Board of Education of School District No. 61 (Greater Victoria) direct the Superintendent to work with the Strategic Plan Committee to identify options for updating the Strategic Plan including costs, timelines and processes, and present this preliminary information and recommendations to the Education Policy and Directions Committee in May 2019. The Superintendent will work with the Committee to seek options to renew the Strategic Plan.
Feb 25 2019That the Board of Education of School District No. 61 (Greater Victoria) allow the programming at Burnside to be called SJ Burnside.The Board voted in favour of allowing Burnside to be called SJ Burnside.
Feb 25 2019That the Board of Education of School District No. 61 (Greater Victoria) approve Lambrick Park Secondary School to conduct a feasibility study and to reach out to potential partners for the Lambrick Park Fieldhouse Project at no cost to the District.The Board voted in favour of Lambrick Park Secondary conducting a feasibility study.
Feb 25 2019That the Board of Education of School District No. 61 (Greater Victoria) receive the Superintendent’s report as presented.The Superintendent's Report was received as presented.
Feb 25 2019That the Board of Education of School District No. 61 (Greater Victoria) receive the Secretary-Treasurer’s report as presented.The Secretary-Treasurer's Report was received as presented.
Feb 25 2019That the Board of Education of School District No. 61 (Greater Victoria) direct the Superintendent to develop an interim plan in consultation with Arbutus Global Middle School staff, parents and students to enable a cohort of 8-10 students, in or out of catchment, with a designation of low incidence to continue to access programming at Arbutus for the 2019-2020 school year and that the transfer opportunity be publicized to parents.
Jan 28 2019That the ballots be destroyed.The ballots for the voting of the Vice-Chair were destroyed.
Jan 28 2019That the Board of Education of School District No. 61 (Greater Victoria) accept the report and recommendations of the Middle School Review Ad Hoc Committee and conclude the committee.The Board voted in favour of accepting the report and recommendations and concluding the committee.
Jan 28 2019That the Board of Education of School District No. 61 (Greater Victoria) receive the Superintendent’s report as presented.The Superintendent's Report was received as presented.
Jan 28 2019That the Board of Education of School District No. 61 (Greater Victoria) direct the Superintendent to begin the next phase of the boundary review consultation process.The Board voted in favour to begin the next phase of the boundary review consultation process.
Jan 28 2019That the Board of Education of School District No. 61 (Greater Victoria) approve the following Board/Authority Authorized courses: Auto Body 11A, Auto Body 11B, Auto Body 12A, Auto Body 12B, Automotive Service and Repair 11, Automotive Service & Repair 12, Aviation Fabrication 12, Aviation Systems and Design 12, Design and Innovation 11, Design and Innovation 12, ELL Learning Strategies 10, Gender and Sexuality in Society 12, Icons through Art History 12, Indigenous Theatre and Leadership 11, Introduction to Aviation 12, Introduction to Hairstylist 10, Yoga for Mindfulness 10, and Yoga for Mindfulness 12.The Board Authority Authorized courses were approved and the Ministry of Education advised.
Jan 28 2019That the Board of Education of School District No. 61 (Greater Victoria) receive the Secretary-Treasurer’s report as presented.The Secretary-Treasurer's Report was received as presented.
Jan 28 2019That the Board of Education of School District No. 61 (Greater Victoria) task the Policy Advisory Committee with development of Governance Policies for the Board, beginning with the role of the Chair, Vice-Chair, role of Trustees, and role of the Board.This motion was forwarded to the Policy Advisory Ad Hoc Committee to develop and work on. This is currently being worked on.
Jan 28 2019That the motion “That the Board of Education of School District No. 61 (Greater Victoria) direct the Superintendent to provide a report to the Education Policy and Directions Committee on February 4, 2019, that clarifies a)which District programs have been closed,  b) which are still open,  c) the 2019-2020 future of any district program still open, d) if a program has been described as  "repurposed", the meaning of "repurposed" for any District program that has been described as "repurposed", e) the District response to parents from the Arbutus  program or any other program  who have requested in public or otherwise that it remain open, f) an update on shifts in high school special support blocks [ For example, Spectrum has  decreased  from 3/4 blocks to 2/4 blocks], g) a statement on the future of Challenge programs” be referred to the February 4, 2019 Education Policy and Directions Committee Meeting.This motion has been added to the February 4, 2019 Education Policy and Directions Committee meeting agenda.
Jan 28 2019That the Board of Education of School District No. 61 (Greater Victoria) direct the Superintendent of Schools to instruct staff to make the necessary arrangements for a further Trustee learning session to be provided by the Office of the Ombudsperson on administrative fairness in decision making and complaints handling with attendance open to Trustees and the Senior Leadership team within the next year.Staff have been tasked to investigate having the Office of the Ombudsperson provide a workshop within the next year.
Jan 28 2019That the motion “That the Board of Education of School District No. 61 (Greater Victoria) direct the Superintendent to establish an Ad Hoc Committee to review District privacy practices effecting students and student learning and to provide recommendations to the Board of Education. The Ad Hoc Committee shall be known as the Privacy Review Ad Hoc Committee” be referred to a future Education Policy and Directions Committee meeting.This motion will be added to a future Education Policy and Directions Committee meeting agenda.
Dec 17 2018That the Board of Education of School District No. 61 (Greater Victoria) direct the Board Chair to write a letter to the Minister of Education requesting a timeline on when the Minister will add ADHD as a stand-alone designation in special education in order to streamline receiving accommodations and IEPs.A letter was sent to the Minister of Education on January 9, 2019 and posted to the District website.
Dec 17 2018That the Board of Education of School District No.61 (Greater Victoria) approve a feasibility study for an all-weather turf field and “pop-up” ice rink at the Spectrum Community School site by the school’s STAR Committee at no cost to the Board.The Board voted in favour of approving a feasibility study for an all-weather turf field and pop-up ice-rink at Spectrum Community School.
Dec 17 2018That the Board of Education of School District No. 61 (Greater Victoria) approve the revised theatre rental rates.The revised rental rates were approved.
Dec 17 2018That the Board of Education of School District No.61 (Greater Victoria) direct the Superintendent to engage with appropriate partners to create a draft Memorandum of Understanding for the Esquimalt High Turf Field that may be included in a joint grant application submission for funds for the project and that a final agreement be brought back to the Board for approval following the success of the funding application.A draft MOU was created and a joint application was submitted for funding for the project.
Dec 17 2018That the Board of Education of School District No. 61 (Greater Victoria) receive the Superintendent’s report as presented.The Superintendent's Report was received as presented.
Dec 17 2018That the Board of Education of School District No. 61 (Greater Victoria) task the One Learning Community Ad Hoc Committee to review relevant Board policy, regulations and procedures, recommend appropriate changes, if any, and create a procedure for the Administrative Procedures Manual that will provide guidance on promotional materials within schools.The Superintendent is currently working on the Administrative Procedures Manual.
Dec 17 2018That the Board of Education of School District No. 61 (Greater Victoria) receive the Secretary-Treasurer’s report as presented.The Secretary-Treasurer's Report was received as presented.
Nov 26 2018That the Board of Education of School District No. 61 (Greater Victoria) accept the Chair’s recommendations for 2018-2019 Trustee Committee and Liaison Assignments as amended.Trustees accepted their 2018-2019 Committee and Liaison assignments.
Nov 26 2018That the Board of Education of School District No. 61 (Greater Victoria) direct the Chair to write a letter to the Minister of Education articulating our opposition to the current approach to the administration, release and use of the Foundation Skills Assessment (FSA), and advocating: 1) that the administration of the FSA be done to eliminate the unfair and damaging ranking of schools: 2) that the Ministry undertake an evaluation of the FSA in order to determine its utility within the context of the innovative new BC curriculum.A letter was sent to the Minister of Education on November 28, 2018 and posted on the District website.
Nov 26 2019That the Board of Education of School District No.61 (Greater Victoria) direct the Superintendent to review codes of conduct with a view to tighten language and content and report back at a subsequent Education Policy and Directions Committee meeting.The Superintendent will conduct a review and report back to a future Education Policy and Directions Committee meeting.
Nov 26 2019That the Board of Education of School District No.61 (Greater Victoria) approve the Terms of Reference, as amended, for the Aboriginal Education Ad Hoc Committee as recommended by the Superintendent of Schools.The Terms of Reference for the Aboriginal Education Ad Hoc Committee were approved by the Board.
Nov 26 2019That the Board of Education of School District No. 61 (Greater Victoria) create a Student Education Fund of $2,000 from within the Superintendent’s budget to support student-led educational events in our district. Further, that the student leadership committee establish the process, criteria and distribution of the fund and report back to the Board for final approval.
Nov 26 2019That the Board of Education of School District No.61 (Greater Victoria) direct the Board Chair to write a letter to the Minister of Education requesting further information regarding the financial impact of the implementation of the Employer Health Tax on the District.A letter was sent to the Minister of Education on Dec 21, 2018 and posted to the District website.
Nov 26 2019That the Board of Education of School District No. 61 (Greater Victoria) accept the September 2018 Quarterly Financial Report as presented to the Audit Committee.Trustees accepted the September 2018 Quarterly Financial Report as presented by the Audit Committee.
Nov 26 2019That the Board of Education of School District No. 61 (Greater Victoria) receive the Superintendent’s report as presented.The Superintendent's Report was received as presented.
Nov 26 2018That the Board of Education of School District No. 61 (Greater Victoria) receive the Secretary-Treasurer’s report as presented.The Secretary-Treasurer's Report was received as presented.
Nov 26 2018That the Board of Education of School District No. 61 (Greater Victoria) report out at the November 26, 2018 public meeting, under C1. Chair’s Report, that the 2018-2019 Trustee Committee and Liaison assignments were amended.The Chair reported out the 2018-2019 Trustee Committee and Liaison assignments.
Nov 26 2018That the Board of Education of School District No. 61 (Greater Victoria) direct the Chair to write a letter to Victoria and Esquimalt city councils and Police Services of BC outlining the value police liaison officers play in our school communities and express our disappointment and concern in the loss of these officers and services in our Victoria and Esquimalt schools as of September 2018.Letters were sent to Victoria and Esquimalt City Councils on December 4, 2018 and posted to the District website.
Nov 26 2018That the Board of Education of School District No. 61 (Greater Victoria) submit the extra-ordinary resolution “Removal of Honourary President” as presented, to the BCSTA AGM: That BCSTA amend Bylaw 2(a) as follows: 2. Officers a. The officers of the Association are: i. the Minister of Education who shall be the honorary President of the Association; ii. the President; iii. the Vice-President; iv. the immediate past President, but only for a term of one year following the election of a new President v. the Directors, who shall be four (4) in number for those years the immediate past President is an officer of the Association, and five (5) in number otherwise; vi. the Chief Executive Officer, who shall be the secretary treasurer. Each officer, other than the honourary President, the Chief Executive Officer and the immediate past President, shall be elected at the Annual General Meeting, shall take office at the conclusion of that Annual General Meeting, and shall hold office until his/her successor takes office at the conclusion of the next Annual General Meeting thereafter, or until he/she ceases to be a trustee serving on a member Board, whichever occurs earlier. In the event that the immediate past President becomes unable to serve on the Board of Directors, or ceases to be a trustee of a member Board, the position shall be deemed vacant.The motion was submitted to the BCSTA for the 2019 AGM.
Nov 26 2018That the Board of Education of School District No. 61 (Greater Victoria) direct the Chair to request that the BCSTA membership direct the President to consult with appropriate committees and individuals and modify BCSTA internal legislation as needed,  in order to discontinue the practice of the BCSTA President appointing the members of the BCSTA Indigenous Education Committee, and that BCSTA internal legislation be written to establish a process whereby BCSTA Branches (8) each elect a member to represent that Branch on the Indigenous  Education Committee.The motion was submitted to the BCSTA for the 2019 AGM.
Oct 22 2018That the Board of Education of School District No.61 (Greater Victoria) establish an Aboriginal Education Ad Hoc Committee for the purpose of developing an operational plan under Goal 2 of the District Strategic Plan to “Address the Unique Needs and Build on the Strengths of Aboriginal Learners”, and direct the Superintendent to recommend the composition of the committee and its terms of reference, with a view to bringing these recommendations to the November 13, 2018 Operations Policy and Planning Committee meeting.The Superintendent will bring her recommendations to the November 13, 2018 Operations Policy and Planning Committee meeting.
Oct 22 2018That the Board of Education of School District No. 61 (Greater Victoria) direct the Board Chair to write a letter to the City of Victoria of support for the Topaz Park Bike Skills Park.A letter was sent to the City of Victoria on October 30, 2018.
Oct 22 2018That the Board of Education of School District No. 61 (Greater Victoria) postpone discussion regarding the Greater Victoria Foundation for Learning to the December 10, 2018 Operations Policy and Planning Committee meeting.This item was added to the December 10, 2018 Operations Policy and Planning Committee meeting agenda.
Oct 22 2018That the Board of Education of School District No. 61 (Greater Victoria) receive the Superintendent’s report as presented.The Superintendent's Report was received as presented.
Oct 22 2018That the Board of Education of School District No. 61 (Greater Victoria) receive the Secretary-Treasurer’s report as presented.The Secretary-Treasurer's Report was received as presented.
Oct 22 2018That the Board of Education of School District No. 61 (Greater Victoria) request that the Superintendent report out on the status of school police liaison officers at the October 22, 2018 Regular Board of Education Meeting.The Superintendent provided an update with regards to school police liaison officers in Victoria and Esquimalt schools.
Oct 22 2018That the motion “That the Board of Education of School District No. 61 (Greater Victoria) create a Student Education Fund similar to the Parent Education Fund to support student led educational events in our District. Further, and that an Ad Hoc Committee be created to establish the process, criteria and distribution of the fund and report back to the Board for final approval” be referred to a future Operations Policy and Planning Committee meeting.This motion will be added to a future Operations Policy and Planning Committee meeting agenda.
Oct 22 2018That the motion “That the Board of Education of School District No. 61 (Greater Victoria) direct the Superintendent to provide the Board with a report on the current status of items 1 and 2 from the November 27, 2017 Education Policy and Directions Committee meeting recommended motion (at D on that agenda) 1. The Whole School Service Delivery Model and a list of the schools that are participating 2. The status of and explanation of profile funding for students with Severe Behaviour and Mental Health diagnosis (category H), along with provision of the  District wide number for students in that category as a baseline for the 2018-19 school year” be referred to a future Operations Policy and Planning Committee meeting.This motion will be added to a future Operations Policy and Planning Committee meeting agenda.
Sept 24 2018That the Board of Education of School District No.61 (Greater Victoria) direct the Superintendent to strike a committee to develop a process to review the Strategic Plan in the fifth year of implementation (2019-2020).Following the swearing in of the new Board, the committee will be formed.
Sept 24 2018That the Board of Education of School District No.61 (Greater Victoria) direct the Superintendent to provide a monthly report to trustees on students with special needs that specifies in unusual circumstances, outside of the student IEP and daily plan, the number of incidents, as per each point: 1. Being asked to stay home; 2. Being sent home; 3. Being dropped off late and/or picked up early by bussing services; 4. Being excluded from field trips; 5. Being sent out of the regular classroom to the Resource Room, or Sensory /Isolation Room, or other space, if no breakout room is available.A process is being developed to collect and store this information.
Sept 24 2018That the Board of Education of School District No.61 (Greater Victoria) direct the Superintendent to ensure all withdrawals and absences be recorded appropriately for all students with special needs, including absences due to being asked to stay home, excluded from class field trips, or sent home due to lack of appropriate care.This information will be shared at a future In-Camera Board of Education meeting.
Sept 24 2018That the Board of Education of School District No.61 (Greater Victoria) direct the Superintendent to survey schools each November regarding space pressures and use of resource, sensory and breakout rooms.A survey will be conducted and a report brought back to the Board at a future meeting.
Sept 24 2018That the Board of Education of School District No.61 (Greater Victoria) adopt electronic meeting software effective November 2018 and direct the Superintendent to create an appropriate transition strategy for implementation.The transistion to new meeting electronic software is being planned and a report will be returned to the Board.
Sept 24 2018That the Board of Education of School District No. 61 (Greater Victoria) accept the report of the Advocacy Ad Hoc Committee as amended.The amended Advocacy Ad Hoc Committee report was accepted by the Board.
Sept 24 2018That the Board of Education of School District No. 61 (Greater Victoria) direct the Secretary-Treasurer to request access to $80,154.59 of Ministry of Education Restricted Capital funding for the purpose of completing the water quality upgrade.The Secretary-Treasurer sent a letter of request to the Ministry of Education in September 2018.
Sept 24 2018That the Board of Education of School District No. 61 (Greater Victoria) direct the Superintendent to provide a report on the privacy and security of Google Apps for Education (GAFE) at the October 9, 2018 Operations Policy and Planning Committee meeting. This item has been added to the October 9, 2018 Operations Policy and Planning Committee meeting agenda.
Sept 24 2018That the Board of Education of School District No. 61 (Greater Victoria) receive the Superintendent’s report as presented.The Superintendent's Report was received as presented.
Sept 24 2018That the Board of Education of School District No. 61 (Greater Victoria) receive the Secretary-Treasurer’s report as presented.The Secretary-Treasurer's Report was received as presented.
Sept 24 2018That the Board of Education of School District No. 61 (Greater Victoria) approve the internally restricted surplus appropriation of $16,859,357 as shown on Schedule 2 of the 2017-2018 Audited Financial Statements, being held for school level funds $4,246,216 (Note A), unspent project budgets $5,307,670 (Note B), purchase order commitments $1,018,775 (Note C), and the previously approved budgeted surplus of $3,900,000 (Note D).The internally restricted surplus appropriation was approved.
Sept 24 2018That the Board of Education of School District No. 61 (Greater Victoria) approve the June 30, 2018 unrestricted operating surplus of $2,386,696 (Note E) to be carried forward and $46,980 applied towards the projected deficit of $3,946,980 in 2018-2019 ($3,900,000 carry forward approved; $1,395,113 in April 2017, $2,304,887 in September 2017, and $200,000 in April 2018) and $2,339,716 applied toward the projected deficit of $5,500,000 in 2019-2020.The unrestricted operating surplus was approved and the carry forwards applied.
Sept 24 2018That the Board of Education of School District No. 61 (Greater Victoria) approve the transfer of $374,374 to Local Capital in 2017-2018 for the Student Device Replacement Reserve.$374,374 will be transferred to Local Capital in 2017-2018 for the Student Device Replacement Reserve.
Sept 24 2018That the Board of Education of School District No. 61 (Greater Victoria) approve the transfer of $200,000 to Local Capital in 2017-2018 for the Technology Replacement Reserve.$200,00 will be transferred to Local Capital in 2017-2018 for the Technology Replacement Reserve.
Sept 24 2018That the Board of Education of School District No. 61 (Greater Victoria) approve the Audited Financial Statements of School District No. 61 (Greater Victoria) for the year ended June 30, 2018; and that the Board Chair, the Superintendent and the Secretary-Treasurer be authorized to execute these statements, where applicable, on behalf of the Board.The approved audited financial statements were executed and submitted to the Ministry of Education.
Sept 24 2018That the Board of Education of School District No. 61 (Greater Victoria) approve the schedules as required by the Financial Information Act for the period July 1, 2017 to June 30, 2018.The schedules have been submitted to the Ministry of Education and posted to the District website.
25-Jun-18That the Board of Education of School District No.61 (Greater Victoria) endorse mental health literacy and mental wellness, for the entire school community, as a priority area of focus for the Advocacy Ad Hoc Committee and task that committee with developing an action plan to be brought back to a future Education Policy and Directions Committee meeting.This motion will be sent tot he Advocacy Ad Hoc Committee and when appropriate the recommendations will be brought to a Ed Policy and Directions Committee meeting.
25-Jun-18That the Board of Education of School District No.61 (Greater Victoria) direct the Board Chair to form a working group to draft the Greater Victoria Foundation for Learning Bylaws in a manner that ensures that the Foundation is at arms-length from the Board and return the draft to the October 9, 2018 Operations Policy and Planning Committee meeting.The draft will be returned to the October 9, 2018 Operations Policy and Planning Committee meeting.
25-Jun-18That the Board of Education of School District No.61 (Greater Victoria) send the new draft Policy 6163.7 Classroom Pets and draft Regulation 6163.7 Classroom Pets to our stakeholders for comment and to be returned to the December 10, 2018 Operations Policy and Planning Committee meeting.The draft Policy and Regulation 6163.7 Classroom Pets has been sent to Stakeholders for comments and those comments will be brought back to the December 10, 2018 Operations Policy and Planning Committee meeting.
25-Jun-18That the Board of Education of School District No. 61 (Greater Victoria) direct the Superintendent to request access to $500,000 of Ministry of Education Restricted Capital for the initial planning of the SJ Willis upgrade.A letter was sent to the Ministry of Education in July 2018.
25-Jun-18That the Board of Education of School District No. 61 (Greater Victoria) review municipal committee assignments in light of the newly created municipal liaison roles, before the next Trustee assignments are made.
25-Jun-18That the Board of Education of School District No. 61 (Greater Victoria) receive the Superintendent’s report as presented.The Superintendent's Report was received as presented.
25-Jun-18That the Board of Education of School District No. 61 (Greater Victoria) direct the Superintendent to submit to the Ministry of Education, as the preferred option for Victoria High School Seismic Plus Enhancements (1000) Plus Neighbourhood Learning Center contingent upon receiving full funding from the Ministry of Education.An initial draft submission was sent to the Ministry of Education.
25-Jun-18That the Board of Education of School District No. 61 (Greater Victoria) makes available to the public via the District website, the schedules of fees that have been approved by the parents’ advisory council for the school where the board proposes to offer specialty academy.The approved schedule of fees for the specialty academy's have been posted to the District website.
25-Jun-18That the Board of Education of School District No. 61 (Greater Victoria) approve the 2018/2019 Board of Education and Standing Committee meeting dates.The 2018/2019 Board of Education and Standing Committee meeting dates were approved by the Board and posted to the calendar on the District website.
25-Jun-18That the Board of Education of School District No. 61 (Greater Victoria) approve the revised Board/Authority Authorized courses: Athletic Leadership 10, Community Leadership 10, Cross Training 10, Flexible Studies 10, Learning Strategies 10, Outdoor Education 10, Peer Tutoring 10, Principles of Sport 10, Strings Fretted Instruments – Ukulele 10, Symphony Orchestra 10, Teacher Assistance 10, ELL Learning Strategies 10 and Beginners ELL 10.The revised Board Authority Authorized courses were approved and the appropriate paperwork forwarded to the Ministry of Education.
25-Jun-18That the Board of Education of School District No. 61 (Greater Victoria) receive the Secretary-Treasurer’s report as presented.The Secretary-Treasurer's Report was received as presented.
25-Jun-18That the Board of Education of School District No. 61 (Greater Victoria) appoint Joan Axford as Chief Election Officer to administer and conduct the school trustee election on October 20, 2018.The Board approved appointing Joan Axford as the Chief Elections Officer for 2018 Trustee Elections.
25-Jun-18That the Board of Education of School District No. 61 (Greater Victoria) agrees to give all three readings to Bylaw 9005, Trustee Elections and By-Elections at the meeting of June 25, 2018.All three readings were given to revised Bylaw 9005, Trustee Elections and By-Elections.
25-Jun-18That Bylaw 9005, Trustee Elections and By-Elections be:

Read a first time this 25th day of June, 2018;
Read a second time this 25th day of June, 2018;
Read a third time, passed and adopted this 25th day of June, 2018.
Revised Bylaw 9005, Trustee Elections and By-Elections were posted to the District website.
25-Jun-18That the Board of Education of School District No. 61 (Greater Victoria) approve for submission to the Ministry of Education, the 2019/2020 Greater Victoria School District No. 61 Five Year Capital Plan.The 2019/2020 Five Year Capital Plan was approved and the appropriate paperwork submitted to the Ministry of Education.
25-Jun-18Board of Education of School District No. 61 (Greater Victoria) direct the Superintendent to implement a protocol to endeavor that the District Leadership Team presentation slides and/or documents are posted at the same time as the meeting agendas for Standing Committee and Board meetings.The Superintendent is drafting a protocol.
25-Jun-18Board of Education of School District No. 61 (Greater Victoria) direct the Superintendent to report back with a plan for establishing a Board meeting (Board only not Standing Committees) Attendance Record.The Superintendent is researching ways in which to record Board meeting attendance and will report back to the Board at a future meeting.
28-May-18That the Board of Education of School District No. 61 (Greater Victoria) endorse children in care and youth in youth agreements, as a priority area of focus for the Advocacy Ad Hoc Committee and task that committee with developing an action plan to be brought back to a future Education Policy and Directions meeting.
28-May-18That the Board of Education of School District No.61 (Greater Victoria) explore French Immersion opportunities at Craigflower Elementary and Shoreline Community Middle School.
28-May-18That the Board of Education of School District No.61 (Greater Victoria) support the Inclusion for Learning Strategy.The Board voted in favour to support the Inclusion for Learning Strategy.
28-May-18That the Board of Education of School District No.61 (Greater Victoria) prepare and conduct an Exit Interview with our current retiring superintendent and further, that the Board, with the assistance of the Deputy Superintendent, develop a policy on Exit Interviews for senior administrative staff.An exit interview has been scheduled for retiring Superintendent Langstraat.
28-May-18That the Board of Education of School District No.61 (Greater Victoria) direct the Superintendent to provide a detailed report to the June Operations Policy and Planning Committee for two options on Victoria High School that preserve the current building. First, a seismic upgrade with internal improvements (“Seismic Plus”); and second, a seismic upgrade with internal improvements, additional capacity and a Neighborhood Learning Centre (“Seismic Plus with Capacity”).The Superintendent will present a report to the June 11, 2018 Operations Policy and Planning Committee meeting.
28-May-18That the Board of Education of School District No.61 (Greater Victoria) approve revised Policy 1421 Naming School Sites and accept revised Regulation 1421 Naming School Sites as reviewed.Revised Policy and Regulation 1421, Naming of School Sites, was approved and posted to the District website.
28-May-18That the Board of Education of School District No. 61 (Greater Victoria) approve new Policy 1422 Recognition of Significant Contributions to the District and accept new Regulation 1422 Recognition of Significant Contributions to the District as presented.New Policy and Regulation 1422, Recognition of Significant Contributions to the District, was approved and posted to the District website.
28-May-18That the Board of Education of School District No. 61 (Greater Victoria) approve Policy 110 Equity and accept Regulation 110 Equity as presented.New Policy and Regulation 110, Equity, was approved and posted to the District website.
28-May-18That the Board of Education of School District No. 61 (Greater Victoria) approve spending $875,700 of Local Capital to implement the Inclusion for Learning Strategy.The Board approved spending $875,700 from Local Capital to implement the Inclusion for Learning Strategy.
May 28,2018That the Board of Education of School District No. 61 (Greater Victoria) send the An Independent Audit of Executive Expenses at School District 61 report to the Audit Committee for further review.The Report has been forwarded to the Audit Committee for review.
28-May-18That the Board of Education of School District No. 61 (Greater Victoria) approve the Audit Planning Report for 2017-2018 as presented by KPMG to the Audit Committee.The Board approved the 2017-2018 Audit Planning Report as presented to the Audit Planning Committee by KPMG.
28-May-18That the Board of Education of School District No. 61 (Greater Victoria) accept the March 2018 Quarterly Financial Report as presented to the Audit Committee.The Board accepted the 2018 Quarterly Financial Report.
28-May-18That the Board of Education of School District No. 61 (Greater Victoria) receive the Superintendent’s report as presented.The Superintendent's Report was received as presented.
28-May-18That the Board of Education of School District No. 61 (Greater Victoria) receive the Secretary-Treasurer’s report as presented.The Secretary-Treasurer's Report was received as presented.
28-May-18That the Board of Education of School District No. 61 (Greater Victoria) approve the cost recovery budget of $200,000 for the 2020 Francophone Games, as follows:
1. Accommodation for approximately 1,200 athletes at 3 schools for 6 nights: $123,529.64;
2. Facility usage for all events: $33,335.00 (represents a 50% discount over regular rates);
3. District Operations and Staff support: $43,135.36 (actual costs); and
4. That full payment for these services be provided to the School District no later than 31 May 2020.
The cost recovery budget for the 2020 Francophone Games was approved by the Board.
28-May-18That the Board of Education of School District No. 61 (Greater Victoria) direct the Superintendent to prepare of a Joint-Use Agreement between the Greater Victoria School District #61 and the jeux francophonie canadienne, for the 2020 Francophone Games, for approval by the Chairperson of the Board and the Superintendent.
28-May-18That the motion ”That the Board of Education of School District No. 61 (Greater Victoria) eliminate specific municipal committee assignments and that Trustees inform the Board as to which committees related to municipal assignment that they will attend and report on., as of September 2018” be referred to the June 11, 2018 Operations Policy and Planning Committee meeting.This motion has been added to the June 11, 2018 Operations Policy and Planning Committee meeting agenda.
28-May-18That the Board of Education of School District 61 (Greater Victoria) direct the Chair to appoint a Trustee to participate on the Esquimalt High School Community Track and Sport Field Upgrades Working Group and to provide regular updates to the Board.The Chair has appointed Trustee Watters to the working group for the Esquimalt High School Community Track and Sports Field upgrade.
28-May-18That the Board of Education of School District 61 (Greater Victoria) direct the Chair to write a letter in support of the Victoria Sexual Assault Centre - Project Respect: Preventing Dating Violence by SHIFTing Culture funding application to the Public Health Agency of Canada.A letter of support was sent on June 11, 2018.
28-May-18That the Board of Education of School District 61 (Greater Victoria) recommend to the Ministry of Education and the BCSTA that the Ministry of Education and BCSTA, in alignment with the Co-governance Memorandum of Understanding, cooperatively develop a steering committee comprised of education partners including FNESC, to design the consultation process referred to in Motion L46 (SD37 Delta)“Review of Funding Formula Document” , process to include concerns expressed in BCSTA AGM motions L45 (SD71 Comox Valley) and L46 (SD57 Prince George) , “Funding Formula and K-12 enrolment Audits” and “Education Funding Model”.A letter was sent to the Ministry of Education and the BCSTA on June 26, 2018 and posted to the District website.
25-Apr-18That the Board of Education of School District No. 61 (Greater Victoria) approve the transfer of $100,000 to Local Capital in 2018/2019 for the Childcare Capital Reserve.$100,000 was transferred to Local Capital for the 2018/19 Childcare Capital Reserve.
25-Apr-18That the Board of Education of School District No. 61 (Greater Victoria) approve the transfer of $200,000 to Local Capital in 2018/2019 for the Technology Replacement Reserve.$200,000 was transferred to Local Capital for the 2018/19 Technology Replacement Reserve.
25-Apr-18That the Board of Education of School District No. 61 (Greater Victoria) approve the transfer of $339,270 to Local Capital in 2018/2019 for the Student Device Replacement Reserve.$339,270 was transferred to Local Capital for 2018/19 Student Device Replacement Reserve.
25-Apr-18That the Board of Education of School District No. 61 (Greater Victoria) approve $200,000 of the June 30, 2018 unrestricted operating surplus to be carried forward and applied towards the 2018/2019 projected deficit of $3,900,000 ($3,700,000 carry forward approved; $1,395,113 in April 2017 and $2,304,887 in September 2017).The Board approved that $200,000 of the unrestricted operating surplus be carried forward to the 2018/2019 projected deficit.
25-Apr-18That the Board of Education of School District No. 61 (Greater Victoria) agree to give all three readings of the 2018/2019 Annual Budget Bylaw at the meeting of April 25, 2018.All three readings were given to the 2018/2019 Annual Budget Bylaw.
25-Apr-18That the Board of Education of School District No. 61 (Greater Victoria) 2018/2019 Annual Budget Bylaw in the amount of $236,999,264 be:

READ A FIRST TIME THE 25th day of April, 2018;
READ A SECOND TIME THE 25th day of April, 2018;
READ A THIRD TIME, PASSED AND ADOPTED the 25th day of April, 2018;

And that the Secretary-Treasurer and the Board Chair be authorized to sign, seal and execute this bylaw on behalf of the Board.
The 2018/2019 Annual Budget Bylaw was submitted to the Ministry of Education.
23-Apr-18That the Board of Education of School District No.61 (Greater Victoria) approve the 3 Board Authority Authorized courses: Introduction to Electronics/Electrical 10, Introduction to Auto Body 10 and Junior Art Metal.Board Authority Authorized courses: Introduction to Electronics/Electrical 10, Introduction to Autobody 10 and Junior Art Metal were approved and the Ministry of Education advised.
23-Apr-18That the motion “That the Board of Education of School District No.61 (Greater Victoria) endorse the priority areas of focus identified by the Advocacy Ad Hoc Committee and task that committee with developing action plans on each item to be brought back to a future Education Policy and Directions meeting” be referred to the May 28, 2018 Board of Education meeting.This motion has been added to the May 28, 2018 public Board of Education meeting agenda.
23-Apr-18That the Board of Education of School District No. 61 (Greater Victoria) discuss the feasibility of the Lambrick Park Fieldhouse project at the next Regular In-Camera Board of Education meeting.This motion has been added to the May 28, 2018 In-Camera Board of Education meeting agenda.
23-Apr-18That the Board of Education of School District No. 61 (Greater Victoria) approve Policy 5132 Student Dress Code and accept Regulation 5132 Student Dress Code as amended.Policy 5132 and Regulation 5132 Student Dress Code were approved and accepted and posted to the District website.
23-Apr-18That the Board of Education of School District No. 61 (Greater Victoria) approve the proposed changes to Bylaw 9360, General Meeting of the Board.The proposed changes to Bylaw 9360 General Meeting of the Board were approved and posted to the District website.
23-Apr-18That the Board of Education of School District No. 61 (Greater Victoria) agree to give all three readings to Bylaw 9360, General Meeting of the Board at the meeting of April 23, 2018.The Board agreed to give all three readings to Bylaw 9360 General Meeting of the Board.
23-Apr-18That Bylaw 9360, General Meeting of the Board be:

Read a first time this 23rd day of April, 2018;
Read a second time this 23rd day of April, 2018:
Read a third time, passed and adopted this 23rd day of April, 2018.

And that the Chairperson and the Secretary Treasurer be authorized to sign, seal and execute this Bylaw on behalf of the Board.
All three readings of revised Bylaw 9360, General Meeting of the Board were given by the Board.
23-Apr-18That the motion “That the Board of Education of School District No. 61 (Greater Victoria) support the reinvigoration of the Greater Victoria Foundation for Learning and support in principle the updated Bylaws of the Foundation” be referred to the June 11, 2018 Operations Policy and Planning Committee meeting.This item will be placed on the June 11, 2018 Operations Policy and Planning Committee meeting agenda.
23-Apr-18That the Board of Education of School District No. 61 (Greater Victoria) approve Policy 1300 Acceptable Use of Digital Technology as amended and receive the revised Regulation 1300.2 (renumbered from Regulation 4216.2) Employee Acceptable Use of Digital Technology, revised Regulation 1300.3 (renumbered from Regulation 5131.9) Student Acceptable Use of Digital Technology and deleted Regulation 5131.9(a) Student Acceptable Use of Electronic Communications Systems in Schools Attachment as reviewed.The approved, revised and deleted Policy and Regulations have been posted to the District website.
23-Apr-18That the Board of Education of School District No. 61 (Greater Victoria) accept recommendations #1,3,4,7,8,9 and 11 of the Board’s submission letter to the Expert Panel on the Funding Formula. The Board accepted recommendations #1,3,4,7,8,9 and 11 of the submission letter to the Expert Panel on the Funding Formula.
23-Apr-18That the Board of Education of School District No. 61 (Greater Victoria) remove recommendation #2 of the Board’s submission letter to the Expert Panel on the Funding Formula.The Board accepted recommendation #2 of the submission letter to the Expert Panel on the Funding Formula.
23-Apr-18That the Board of Education of School District No. 61 (Greater Victoria) accept recommendation #6 ‘as is’ in the Board’s submission letter to the Expert Panel on the Funding Formula.The Board accepted recommendation #6 of the submission letter to the Expert Panel on the Funding Formula.
23-Apr-18That the Board of Education of School District No. 61 (Greater Victoria) remove recommendation #10 of the Board’s submission letter to the Expert Panel on the Funding Formula.Recommendation #10 of the Expert Panel on Funding Formula submission letter was deleted.
23-Apr-18That the Board of Education of School District No. 61 (Greater Victoria) empower the Superintendent to negotiate partnerships with Childcare providers to apply for funding from the Ministry of Children and Families to build purpose built space on our sites with a space guarantee for 10 years less a day.
23-Apr-18That the Board of Education of School District No. 61 (Greater Victoria) receive the Superintendent’s report as presented.The Superintendent's Report was received as presented.
23-Apr-18That the Board of Education of School District No. 61 (Greater Victoria) approve the posting of the following amended 2018/2019 school year calendar.

2018/2019 School Year Calendar*

School Opening September 4, 2018
First non-instructional day September 17, 2018
Thanksgiving October 8, 2018
Second non-instructional day October 19, 2018 (Province-wide)
Remembrance Day November 12, 2018
Third non-instructional day November 23, 2018
Schools close for Winter vacation December 21, 2018
Schools re-open after Winter vacation January 7, 2019
Fourth non-instructional day February 15,2019
Family Day February 18, 2019
Schools close for Spring vacation March 15, 2019
Schools re-open after Spring vacation April 1, 2019
Fifth non-instructional day April 12, 2019
Good Friday April 19, 2019
Easter Monday April 22, 2019
Sixth non-instructional day May 17, 2019
Victoria Day May 20, 2019
Administrative Day and School Closing June 28, 2019

*Seventh non-instructional day to be chosen by each school
The revised 2018-2019 school year calendar has been posted to the District website.
23-Apr-18That the Board of Education of School District No. 61 (Greater Victoria) receive the Secretary-Treasurer’s report as presented.The Secretary-Treasurer's report was received as presented.
23-Apr-18That the Board of Education of School District No. 61 (Greater Victoria) agree to give all three readings to Capital Bylaw No. 2018/19-CPSD61-01 Capital Plan 2018/19 at the meeting of April 23, 2018.All three readings were given to Capital Bylaw No. 2018/19-CPSD61-01 Capital Plan 2018/19.
23-Apr-18That Capital Bylaw No. 2018/19-CPSD61-01 Capital Plan 2018/19 be:

Read a first time the 23rd day of April, 2018;
Read a second time the 23rd day of April, 2018;
Read a third time, passed and adopted the 23rd day of April, 2018;
and that the Secretary-Treasurer and the Board Chair be authorized to execute and seal this bylaw on behalf of the Board.
Capital Bylaw No. 2018/19-CPSD61-01 Capital Plan 2018/19 was submitted to the Ministry of Education.
12-Mar-18That the Board of Education of School District No. 61 (Greater Victoria) direct the Superintendent of Schools to write a policy on inclusion and return a draft policy to the Education Policy and Directions Committee at a future meeting.Currently being worked on by the Superintendent and the Policy Sub-Committee.
12-Mar-18That the Board of Education of School District No. 61 (Greater Victoria) endorse in principle the Bowker Creek Blueprint.The Board of Education agreed to endorse, in principle, the Bowker Creek Blueprint.
12-Mar-18That the Board of Education of School District No. 61 (Greater Victoria) direct the Superintendent to bring back operationalized recommendations for K-5 lunch hour supervision after consultation with our stakeholders.
12-Mar-18That the Board of Education of School District No.61 (Greater Victoria) approve granting a Statutory Right-of-Way to FortisBC Energy Inc. for the purpose of installing and maintaining a gas pipeline on the Oak Bay High School properties legally described as Lot 2, Section 28, Victoria Land District, Plan 2376 except part in Plan 8380, PID 006-524-265, and Lot 3, Section 28, Victoria Land District, Plan 2376 except part in Plan 8380, PID 006-524-273.The Statutory Right-of-Way was approved and granted to FortisBC Energy Inc for Oak Bay High School.
12-Mar-18That the Board of Education of School District No. 61 (Greater Victoria) agree to give all three readings of the Disposal (Right-of-Way) of Real Property Bylaw No. 18-01 at the March 12, 2018 Board meeting.All three readings were given to Disposal (Right-of-Way) of Real Property Bylaw No. 18-01
12-Mar-18That the Board of Education of School District No. 61 (Greater Victoria) Disposal (Right-of-Way) of Real Property Bylaw No. 18-01, being a bylaw to grant a Statutory Right-of-Way to FortisBC Energy Inc. on the properties legally described as Lot 2, Section 28, Victoria Land District, Plan 2376 except part in Plan 8380, PID: 006-524-265, and Lot 3, Section 28, Victoria Land District, Plan 2376 except part in Plan 8380, PID 006-524-273 for the purpose of installing and maintaining a gas pipeline, be:

Read a first time the 12th day of March, 2018;
Read a second time the 12th day of March, 2018;
Read a third time, passed and adopted the 12th day of March, 2018;

And that the Chairperson and the Secretary-Treasurer be authorized to sign, seal and execute this Bylaw on behalf of the Board.
Approved Bylaw 18-01 has been forwarded to FortisBC Energy and the Ministry of Education.
12-Mar-18That the Board of Education of School District No. 61 (Greater Victoria) direct staff to work with the 2020 Canadian Francophone Games Organizing Committee to find suitable accommodations and event venue options that would help support the games.Facilities personnel is currently working on this motion.
12-Mar-18That the Board of Education of School District No. 61 (Greater Victoria) direct staff to return with a detailed facilities use proposal including a financial analysis, including a cost recovery model, for Board review and approval prior to making a final commitment for the use of District facilities in support of the 2020 Canadian Francophone Games in Victoria.Facilities personnel is currently working on this motion.
12-Mar-18That the Board of Education of School District No. 61 (Greater Victoria) receive the Superintendent’s report as presented.The Superintendent's Report was received as presented.
12-Mar-18That the Board of Education of School District No. 61 (Greater Victoria) receive the Secretary-Treasurer’s report as presented.The Secretary-Treasurer's report was received as presented.
12-Mar-18That the Board of Education of School District No. 61 (Greater Victoria) direct the Policy Sub Committee to develop Policy in regard to animals kept as “classroom pets,” and that the Committee take into consideration the BCSPCA’s statements on animals in classrooms and that the Superintendent draft a Regulation to implement the Policy when finalized by the Board.The motion has been forwarded to the Policy Sub-Committee.
12-Mar-18That the Board of Education of School District No. 61 (Greater Victoria) support in principle working with the North American Indigenous Games 2020 to house participants in our schools and direct the Superintendent to work with the organizers on how students may be housed in our facilities on a cost recovery basis.Administration is currently working with NAIG 2020 organizers on the needs for the group and will bring their findings back to the Board in due course.
26-Feb-18That the Board of Education of School District No. 61 (Greater Victoria) approve revised Policy 1250 Trustee School, First Nation, Municipal Liaison.Policy 1250 Trustee School, First Nation, Municipal Liaison, was approved and posted on the District website.
26-Feb-18That the Board of Education of School District No.61 (Greater Victoria) call on the BCSTA to urge the Ministry of Education to embed consent as a key concept in the K-12 curriculum.
26-Feb-18That the Board of Education of School District No.61 (Greater Victoria) call on the Ministry of Education, the Ministry of Child and Family Development, the Ministry of Public Safety, and the Ministry of Mental Health, to work together to develop a Gender-based Violence Prevention Strategy for Youth.
26-Feb-18That the Board of Education of School District No.61 (Greater Victoria) direct the Superintendent of Schools to review Regulation 1163 - Consultation.The Superintendent of Schools is currently reviewing Regulation 1163, Consultation.
26-Feb-18That the Board of Education of School District No.61 (Greater Victoria) direct the Superintendent to work with the Policy Sub-Committee to develop a Policy and Regulation on Equity for the Board’s consideration.The issue was forwarded to the policy Sub-Committee for review.
26-Feb-18That the Board of Education of School District No. 61 (Greater Victoria) direct the Superintendent to cost the provision of lunch-hour supervision as presented in the report of the Deputy Superintendent dated February 13, 2018 to be returned to the March 2018 Operations Policy and Planning Committee meeting.
26-Feb-18That the Board of Education of School District No. 61 (Greater Victoria) approve the posting of the following amended 2018/2019 school year calendar on the School District’s website for a period of one month:

2018/2019 School Year Calendar*

School Opening September 4, 2018
First non-instructional day September 17, 2018
Thanksgiving October 8, 2018
Second non-instructional day October 19, 2018 (Province-wide)
Remembrance Day November 12, 2018
Third non-instructional day November 23, 2018
Schools close for Winter vacation December 21, 2018
Schools re-open after Winter vacation January 7, 2019
Family Day February 18, 2019
Fourth non-instructional day February 22, 2019
Schools close for Spring vacation March 15, 2019
Schools re-open after Spring vacation April 1, 2019
Fifth non-instructional day April 12, 2019
Good Friday April 19, 2019
Easter Monday April 22, 2019
Sixth non-instructional day May 17, 2019
Victoria Day May 20, 2019
Administrative Day and School Closing June 28, 2019

*Seventh non-instructional day to be chosen by each school
The revised calendar has been posted to the District website.
26-Feb-18That the Board of Education of School District No. 61 (Greater Victoria) agree to give all three readings of the 2017/2018 Amended Annual Budget Bylaw at the meeting of February 26, 2018.The Board agreed to give all three readings of the 2017/2018 Amended Annual Budget Bylaw.
26-Feb-18That the Board of Education of School District No. 61 (Greater Victoria) Amended Annual Budget Bylaw for fiscal year 2017/2018 in the amount of $240,201,341 be:

Read a first time the 26th day of February, 2018;
Read a second time the 26th day of February, 2018;
Read a third time, passed and adopted the 26th day of February, 2018;

And that the Chairperson and the Secretary Treasurer be authorized to sign, seal and execute this Bylaw on behalf of the Board.
The 2017/2018 Amended Annual Budget Bylaw was approved and submitted.
26-Feb-18That the Board of Education of School District No. 61 (Greater Victoria) approve in principle the revised Policy 1421 - Naming School Sites and accept in principle the revised Regulation 1421 - Naming School Sites and send the draft policy and regulation to our stakeholders for comment to be returned to the May 2018 Operations Policy and Planning Committee meeting.The revised Policy and Regulation has been sent to stakeholders for comment and will be discussed at the May 14, 2018 Operations Policy and Planning Committee meeting.
26-Feb-18That the Board of Education of School District No. 61 (Greater Victoria) approve in principle Policy 1422 - Recognition of Significant Contributions to the District and accept in principle Regulation 1422 - Recognition of Significant Contributions to the District and send the draft policy and regulation to our stakeholders for comment to be returned to the May 2018 Operations Policy and Planning Committee meeting.The Policy and Regulation has been sent to stakeholders for comment and will be discussed at the May 14, 2018 Operations Policy and Planning Committee Meeting.
26-Feb-18That the Board of Education of School District No. 61 (Greater Victoria) delete Policy 6112 - School Day.Policy 6112 School Day has been deleted and removed from the District website.
26-Feb-18That the Board of Education of School District No. 61 (Greater Victoria) approve revised Policy 7110.1 - Leasing of Closed Schools.The Board approved revised Policy 7110.1 Leasing of Closed Schools and updated the District website.
26-Feb-18That the Board of Education of School District No. 61 (Greater Victoria) direct the Superintendent to bring potential sites associated with the Report of February 14, 2018 relating to Anomura Housing to the next appropriate Board meeting.
26-Feb-18That the Board of Education of School District No. 61 (Greater Victoria) direct the Chair to write a letter to the Minister of Education to express concerns about the potential impact of the health payroll tax and to request that it be fully funded by the Ministry of Education.A letter was sent to the Minister of Education on March 5, 2018 and posted on the District website.
26-Feb-18That the Board of Education of School District No. 61 (Greater Victoria) rescind the following motion, which was passed by the SD61 Board on May 23, 2017 but never acted upon: That the Board of Education of School District No. 61 (Greater Victoria) request the Chair to write a letter to the Minister of Education, copying other Party leaders, requesting that the Ministry of Education fund CUPE Education Assistants to supervise SD61 K-5 students during student lunch times in classrooms that rely on students to do this supervision.The motion has been rescinded.
26-Feb-18That the Board of Education of School District No. 61 (Greater Victoria) submit the following motion at the BCSTA 2018 AGM:

THAT the BCSTA investigate the provision of corporate sponsored opportunities for senior staff in B.C. and provide a report to the 2018-19 BCSTA AGM regarding the extent of offerings and develop a model policy for addressing the issue.
The motion was submitted to the BCSTA for the 2018 AGM.
26-Feb-18That the Board of Education of School District No. 61 (Greater Victoria) write to the Premier and Minister of Education requesting that the BC Transit Act be amended to include the appointment of a trustee of one of the School Districts falling within the Capital Regional District as a member of the regional transit commission for the greater Victoria metropolitan area.A letter was sent to the Premier and Minister of Education and posted on the District website.
26-Feb-18That the Board of Education of School District No. 61 (Greater Victoria) receive the Superintendent’s report as presented.The Superintendent's Report was received as presented.
26-Feb-18That the Board of Education of School District No. 61 (Greater Victoria) receive the Secretary-Treasurer’s report as presented.The Secretary-Treasurer's Report was received as presented.
26-Feb-18That the Board of Education of School District No. 61 (Greater Victoria) approve the expenditure of up to $250,000 from local capital for the construction of a learning studio at Oaklands Elementary School.The Board approved the expenditure of $250,000 from local capital for the construction of a learning studio at Oaklands Elementary School.
26-Feb-18That the Board of Education of School District No. 61 (Greater Victoria) approve the expenditure of up to $250,000 from local capital for the construction of a learning studio at Quadra Elementary School.The Board approved the expenditure of $250,000 from local capital for the construction of a learning studio at Quadra Elementary School.
29-Jan-18That the motion “That the Board of Education of School District No. 61 (Greater Victoria) instruct the Superintendent to reach out to SD61 administration staff working in the municipality of Saanich to sit on the “Saanich Parks and Trails Committee” and the “Saanich Arts Culture and Heritage Committee” and to encourage SD61 student engagement in local municipal governance” be postponed to the February 26, 2018 Board of Education meeting.The motion will be moved to the February 26, 2018 Board of Education meeting agenda.
29-Jan-18That the Board of Education of School District No.61 (Greater Victoria) approve the Board Authority Authorized course: History Through Sport 12.Board Authority Course: History Through Sport 12 was approved and the Ministry of Education advised.
29-Jan-18That the Board of Education of School District No.61 (Greater Victoria) approve the Advocacy Ad Hoc Committee Terms of Reference as amended.The amended Terms of Reference for the Advocacy Ad Hoc Committee were approved and posted on the District website.
29-Jan-18That the Board of Education of School District No. 61 (Greater Victoria) direct the Superintendent to conduct an internal needs assessment of SD61 facilities accessibility infrastructure including ramps, lifts, automatic doors, elevators, wheelchair accessible washrooms, etc. with the intent of developing an Accessibility Strategy for District facilities.Facilities Services is currently conducting an internal needs assessment.
29-Jan-18That the Board of Education of School District No. 61 (Greater Victoria) direct the Public Engagement Ad Hoc Committee to review the partner group budget consultation process.This has been forwarded to the Public Engagement Ad Hoc Committee to review.
29-Jan-18That the Board of Education of School District No.61 (Greater Victoria) direct the Chair to write to the Minister of Education and copy BCSTA to request a printable copy of the funding formula review survey and in the future all surveys be sent to the entire Boards of Education.A letter was sent to the Minister of Education on February 14, 2018 and posted on the District website.
29-Jan-18That the Board of Education of School District No. 61 (Greater Victoria) approve Policy 1240 School Volunteers as reviewed without revisions and receive Regulation 1240 Volunteers in the Schools as revised.Policy and Regulation 1240 School Volunteers, was approved and the District website updated.
29-Jan-18That the Board of Education of School District No. 61 (Greater Victoria) approve Policy 2211 Selection, Appointment, Assignment, Evaluation, Transfer and Duties of Principals and Policy 2213 Selection, Appointment, Assignment, Evaluation, Transfer and Duties of Vice-Principals as reviewed without revisions and receive Regulation 2211 Selection, Transfer, Assignment, Evaluation and Professional Learning of Principals and Regulation 2213 Selection, Transfer, Assignment, Evaluation and Professional Learning of Vice-Principals as revised.Policy 2211 and 2213 and Regulation 2211 and 2213 were approved and the District website updated.
29-Jan-18That the Board of Education of School District No. 61 (Greater Victoria) receive the Superintendent’s report as presented.The Superintendent's Report was received as presented.
29-Jan-18That the Board of Education of School District No. 61 (Greater Victoria) receive the Secretary-Treasurer’s report as presented.The Secretary-Treasurer's Report was received as presented.
29-Jan-18That the Board of Education of School District No. 61 (Greater Victoria) approve the expenditure of up to $350,000, from local capital, on the construction of permanent classroom space at Northridge Elementary School.The approved the expenditure of $350,000 from local capital for the permanent classroom at Northridge Elementary School.
29-Jan-18That the Board of Education of School District No. 61 (Greater Victoria) agree to give all three readings to Capital Bylaw No. 2017/18-CPSD61-02 Capital Plan 2017/18 at the meeting of January 29, 2018.All three readings were given to Capital Bylaw No. 2017/18-CPSD61-02 Capital Plan 2017/18.
29-Jan-18That Capital Bylaw No. 2017/18-CPSD61-02 Capital Plan 2017/18 be:

Read a first time the 29th day of January, 2018;
Read a second time the 29th day of January, 2018;
Read a third time, passed and adopted the 29th day of January, 2018;
and that the Secretary-Treasurer and the Board Chair be authorized to execute and seal this bylaw on behalf of the Board.
Capital Bylaw No. 2017/18-CPSD61-02 Capital Plan 2017/18 was submitted to the Ministry of Education.
29-Jan-18That the Board of Education of School District No. 61 (Greater Victoria) direct the Chair to write a letter to the Ministry of Education requesting a Classroom Enhancement Fund Capital application process for the 2018-2019 school year.A letter was sent to the Ministry of Education on January 31, 2018 and posted on the District website.
29-Jan-18That the Board of Education of School District No. 61 (Greater Victoria) request that the BCSTA call on the Provincial Ministry of Education to develop standards for practice for education assistants in B.C., in consultation with CUPE B.C.A motion was submitted to the 2018 BCSTA AGM.
29-Jan-18That the motion “That the Board of Education of School District No. 61 (Greater Victoria) direct the Chair to write a letter to the Minister of Education urging development of a strategy for ending public funding of all private schools by September 2021” be referred to the Advocacy Ad Hoc Committee.The motion was referred to the Advocacy Ad Hoc Committee.
29-Jan-18That the Board of Education of School District No. 61 (Greater Victoria) submit the extra-ordinary resolution “Removal of Honourary President” as presented, to the BCSTA AGM: That the BCSTA amend Bylaw 2 (a) as follows: Strike from 2. Officers (a) i “The Minister of Education who shall be the Honourary President of the Association”, and the following reference to the Honourary President.A submission was sent to the BCSTA for the 2018 AGM.
29-Jan-18That the Board of Education of School District No. 61 (Greater Victoria) direct the Chair and Superintendent to develop an evaluation process to assess Board and Trustee performance with the objective of driving improvement.
29-Jan-18That the Board of Education of School District No. 61 (Greater Victoria) submit the following motion to the BCSTA AGM “be it resolved that the BCSTA urge the Ministry of Education to work with the Ministry of Children and Families and individual Districts to expedite the process for access to capital dollars for childcare spaces for Districts who wish to house childcare programming or childcare providers on their lands.”A submission was sent to the BCSTA for the 2018 AGM.
18-Dec-18That the Board of Education of School District No.61 (Greater Victoria) direct the Superintendent to draft a dress code Policy and Regulation and bring it back to the One Learning Community Ad Hoc Committee and all stakeholders.The Superintendent is currently working on a draft dress code policy and will share it with One Learning Community Ad Hoc Committee and stakeholders in due course.
18-Dec-18That the Board of Education of School District No.61 (Greater Victoria) direct the Policy Sub-committee to review and revise as necessary Policy and Regulation 1421 - Naming School Sites and provide recommendations to the Education Policy and Directions Committee on potential changes and that the Board place a moratorium on the naming of schools until the review has occurred.This request has been forwarded to the Policy Sub-Committee to review Policy and Regulation 1421 Naming of School Sites.
18-Dec-18That the Board of Education of School District No.61 (Greater Victoria) direct the Superintendent of Schools to create a policy on how the Board, under District Presentations on a Regular Board meeting agenda, recognizes individuals who make significant contributions to the District.The Superintendent has forwarded this request to the Policy Sub-Committee for review.
18-Dec-18That the Board of Education of School District No.61 (Greater Victoria) accept the revised Regulation 8230 Trustee Remuneration and Expenses for information.Revised Regulation 8230 Trustee Remuneration and Expenses was accepted and updated on the District website.
18-Dec-18That the Board of Education of School District No. 61 (Greater Victoria) approve revised Policy 5118.2 Student Enrollment and Transfers and accept Regulation 5118.2 Student Enrollment and Transfers for information.Revised Policy and Regulation 5118.2 Student Enrollment and Transfers was accepted and updated on the District website.
18-Dec-18That the Board of Education of School District No. 61 (Greater Victoria) approve revised Policy 6114 Maintenance of Order and accept Regulation 6114 Maintenance of Order for information.Revised Policy and Regulation 6114 Maintenance of Order was accepted and updated on the District website.
18-Dec-18That the Board of Education of School District No. 61 (Greater Victoria) approve revised Policy 3110 Presentation of New Educational Programs and accept Regulation 3110 Presentation of New Educational Programs for information.Revised Policy and Regulation 3110 Presentation of New Education Programs was accepted and updated on the District website.
18-Dec-18That the Board of Education of School District No. 61 (Greater Victoria) direct the Superintendent to ensure that, effective January 2018, all Ad Hoc Committees of the Board are listed on the District website along with the committee’s Chair, the Chair’s contact information, future meeting dates of Ad Hoc Committees open to the public, meeting reports and the Terms of Reference. All Ad Hoc Committees are listed on the District website along with Committee Chairs and their contact information.
18-Dec-18That the Board of Education of School District No. 61 (Greater Victoria) dissolve Policy 1325 Partnership and Attachment Ad Hoc Committee.Policy 1325 Partnership and Attachment Ad Hoc Committee has been dissolved.
18-Dec-18That the Board of Education of School District No. 61 (Greater Victoria) receive the Superintendent’s report as presented.The Superintendent's Report was received as presented.
18-Dec-18That the Board of Education of School District No. 61 (Greater Victoria) receive the Secretary-Treasurer’s report as presented.The Secretary-Treasurer's report was received as presented.
Nov. 27, 2017That the election ballots be destroyed.The Ballots were destroyed.
Nov. 27, 2017That the Board of Education of School District No. 61 (Greater Victoria) approve the following recommended motion:

1. That the Superintendent and Associate Superintendent, Deb Whitten, work with elementary principals and their staff to identify schools interested in implementing a “Whole School Inclusive Service Delivery” model for the 2018-19 school year;
2. That the Superintendent and Associate Superintendent, Deb Whitten, work with the Inclusive Learning Team and the Ministry of Education to provide profile funding to schools for students with an “H” Ministry designation;
3. That the Superintendent and Associate Superintendent, Deb Whitten continue to meet the itinerant staff, school-based and elementary principals, to discuss other supports, including the Base+ model.
Administrative staff is currently meeting with the Inclusive Learning Team, Elementary Principals and Elementary Counsellors to discuss the 3 models.
Nov. 27, 2017That the Board of Education of School District No.61 (Greater Victoria) support in principle reinvigorating the Greater Victoria Foundation for Learning and direct the Superintendent to bring back a revised constitution and bylaws as applicable for consideration.Administrative staff is currently drafting revised constitution and bylaws for referral to a future Operations Policy and Planning Committee meeting.
Nov. 27, 2017That the Board of Education of School District No. 61 (Greater Victoria) approve naming the library at Tillicum Community School “The Lori Burley Learning Commons”.Approval was given to name the library at Tillicum Community School "The Lori Burley Learning Commons."
Nov. 27, 2017That the Board of Education of School District No. 61 (Greater Victoria) approve Policy 3170 Board Reserves and accept Regulation 3170 Board Reserves for information.Policy and Regulation 170, Board Reserves, was approved and added to the District website.
Nov. 27, 2017That the Board of Education of School District No. 61 (Greater Victoria) approve the Audit Committee Terms of Reference.The Audit Committee Terms of Reference were approved and posted to the District website.
Nov. 27, 2017That the Board of Education of School District No. 61 (Greater Victoria) agree to give all three readings to Bylaw 9210, The Development of Policy at the meeting of November 27, 2017.All three readings were given to Bylaw 9210, The Development of Policy.
Nov. 27, 2017That Bylaw 9210, The Development of Policy be:

Read a first time this 27th day of November, 2017;
Read a second time this 27th day of November, 2017:
Read a third time, passed and adopted this 27th day of November, 2017.
Revised Bylaw 9210, The Development of Policy, has been posted to the District website.
Nov. 27, 2017That the Board of Education of School District No. 61 (Greater Victoria) dissolve the Needs Budget Ad Hoc Committee.The Needs Budget Ad Hoc Committee has been dissolved.
Nov. 27, 2017That the Board of Education of School District No. 61 (Greater Victoria) establish an Advocacy Ad Hoc Committee to develop effective advocacy action plans in partnership with our stakeholders.An Advocacy Ad Hoc Committee will be established in the near future with meetings beginning in 2018.
Nov. 27, 2017That the Board of Education of School District No. 61 (Greater Victoria) receive the Superintendent’s report as presented.The Superintendent's Report was received as presented.
Nov. 27, 2017That the Board of Education of School District No. 61 (Greater Victoria) direct the Superintendent to establish a process for reviewing the provision of language instruction in the Greater Victoria School District.The Superintendent will bring the process to the January 22, 2018 Operations Policy and Planning Committee meeting.
Nov. 27, 2017That the Board of Education of School District No. 61 (Greater Victoria) receive the Secretary-Treasurer’s report as presented.The Secretary-Treasurer's report was received as presented.
Oct. 23, 2017That the Board of Education of School District No. 61 (Greater Victoria) receive the Superintendent’s report as presented.The Superintendent's Report was received as presented.
Oct. 23, 2017That the Board of Education of School District No. 61 (Greater Victoria) receive the Secretary-Treasurer’s report as presented.The Secretary-Treasurer's Report was received as presented.
Oct. 23, 2017That the Board of Education of School District No. 61 (Greater Victoria) approve the revised Facilities Plan Ad Hoc Committee Terms of Reference.The Facilities Plan Ad Hoc Committee Terms of Reference have been revised and posted on the District website.
Oct. 23, 2017That the Board of Education of School District No. 61 (Greater Victoria) publish a letter, as per the BCSTA message of support to Boards of Education, for SOGI policies and initiatives in fostering safer and more inclusive communities for all British Columbians.The media release was issued on November 14, 2017 and posted on the District website.
Sept. 25, 2017That the Board of Education of School District No. 61 (Greater Victoria) direct the Chair to write a letter in response to the July 5, 2017 letter received from MLA, Mitzi Dean.A letter was sent to MLA, Mitzi Dean on Oct 2, 2017.
Sept. 25, 2017That the motion “That the Board of Education of School District No.61 (Greater Victoria) direct that the School Code of Conduct will not include any other statements regarding expectations of dress, save for the following:

Our school is committed to creating a learning community that values diversity and is free of all forms of discrimination. In line with the BC Human Rights Code which prohibits discrimination on the basis of an individual’s race, colour, ancestry, place of origin, religion, marital status, physical or mental disability, sex, sexual orientation, gender identity or expression and age, (insert school name) promotes a climate of understanding and mutual respect where all are equal in dignity and rights. Actions through verbal and non-verbal communication (including clothing) must demonstrate support for the BC Human Rights Code” be referred back to the One Learning Community Ad Hoc Committee for further discussion and input from Stakeholder groups.
The motion was referred back to the One Learning Community Ad Hoc Committee for further discussion and input.
Sept. 25, 2017That the Board of Education of School District No.61 (Greater Victoria) establish a French Advisory Ad Hoc Committee to meet at least annually or as required.The French Advisory Ad Hoc Committee will meet on an annual basis or as required.
Sept. 25, 2017That the Board of Education of School District No.61 (Greater Victoria) request that the Superintendent provide a report and recommendation on elementary counselling supports for elementary children and their families for the November 2017 Education Policy and Directions meeting.The Superintendent will report back to the November 6, 2017 Education Policy and Directions Committee Meeting.
Sept. 25, 2017That the Board of Education of School District No. 61 (Greater Victoria) approve recommended motions i), ii) and v) from the September 18, 2017 Operations Policy and Planning Committee meeting.The motions were approved.
Sept. 25,2017That the Board of Education of School District No.61 (Greater Victoria) increase trustee remuneration by $1,500 effective January 1, 2019 to offset the impact of the Federal income tax change.Trustee remuneration will increase on Jan. 1, 2019 by $1,500.
Sept. 25, 2017That the Board of Education of School District No. 61 (Greater Victoria) accept expense reimbursement claims as of July 2018 for trustee expenses associated with carrying out their duties.Trustee reimbursement claims will be accepted as of July 2018 for all expenses associated with carrying out their duties.
Sept. 25, 2017That the Board of Education of School District No. 61 (Greater Victoria) approve that trustees shall submit professional development requests and that professional development expenses shall be treated independently of trustee business expenses.Trustees will now submit requests for their Professional Development and the expenses will be treated independently of their business expenses.
Sept. 25, 2017That the Board of Education of School District No. 61 (Greater Victoria) direct the Superintendent to amend Regulation 8230 - Trustee Remuneration and Expenses for changes to the expense reimbursement and professional development procedures, and to reflect that trustee remuneration be adjusted on an annual basis to reflect the inflation rate as per Statistic Canada’s Consumer Price Index and that trustee remuneration be amended as of January 2018 to reflect the inflationary increases that have occurred since the beginning of the current Board’s term.Regulation 8230 - Trustee Remuneration and Expenses has been amended and posted on the District website.
Sept. 25, 2017That the Board of Education of School District No. 61 (Greater Victoria) strike an ad hoc committee of administration and trustees to discuss the processes, procedures and practices regarding the reimbursement of business expenses and professional development for trustees and report back to the October 2017 Operations Policy and Planning Committee.An Ad Hoc Committee has been struck and the first meeting has been set for October.
Sept. 25, 2017That the Board of Education of School District No. 61 (Greater Victoria) support in principle the upgrading of the upper Esquimalt High School field and direct the Superintendent to have discussions with community partners regarding the capital requirements of the project.Superintendent Langstraat will begin discussions with community partners with regards to upgrading the upper Esquimalt High School field.
Sept. 25, 2017That the Board of Education of School District No. 61 (Greater Victoria) receive the Superintendent’s report as presented.The Superintendent's Report was received as presented.
Sept. 25, 2017That the Board of Education of School District No. 61 (Greater Victoria) assign trustees to act as municipal liaisons and that administration assist in the drafting of guidelines for such assignments.Guidelines are currently being established and then assignments will be made.
Sept. 25, 2017That the Board of Education of School District No. 61 (Greater Victoria) receive the Secretary-Treasurer’s report as presented.The Secretary-Treasurer's report was received as presented.
Sept. 25, 2017That the Board of Education of School District No. 61 (Greater Victoria) approve the internally restricted surplus appropriation of $19,769,564 as shown on Schedule 2 of the Financial Statements , being held for school level funds $5,379,427 (Note A), unspent project budgets $3,729,737 (Note B), purchase order commitments $1,385,806 (Note C), and the previously approved budgeted surplus of $5,500,000 (Note D).The internally restricted surplus appropriation was approved.
Sept. 25, 2017That the Board of Education of School District No. 61 (Greater Victoria) approve $2,304,887 of the June 30, 2017 unrestricted operating surplus of $3,774,594 (Note E) to be carried forward and applied towards the 2018/2019 projected deficit of $3,700,000 ($1,395,113 carry forward approved in April 2017 (Note D).$2,304,887 will be applied to the 2018/2019 projected deficit.
Sept. 25, 2017That the Board of Education of School District No. 61 (Greater Victoria) approve $500,000 of the June 30, 2017 unrestricted operating surplus of $3,774,594 (Note E) to provide supports for children and families in elementary schools.$500,000 will be put towards supporting children and families in elementary schools.
Sept. 25, 2017That the Board of Education of School District No. 61 (Greater Victoria) approve $400,000 of the June 30, 2017 unrestricted operating surplus of $3,774,594 (Note E) for facility environmental upgrades.$400,000 will be put towards facility environmental upgrades.
Sept. 25, 2017That the Board of Education of School District No. 61 (Greater Victoria) approve $199,300 of the June 30, 2017 unrestricted operating surplus of $3,774,594 (Note E) to hire two technology support teachers, for one year, who will provide teacher support in the use of technology to enhance student learning within the revised curriculum.$199,300 will be put towards hiring two technology support teachers.
Sept. 25, 2017That the Board of Education of School District No. 61 (Greater Victoria) approve $270,407 of the June 30, 2017 unrestricted operating surplus of $3,774,594 (Note E) to provide learning resources to support the new curriculum.$270,407 will be put towards providing learning resources to support the new curriculum.
Sept. 25, 2017That the Board of Education of School District No. 61 (Greater Victoria) approve $100,000 of the June 30, 2017 unrestricted operating surplus of $3,774,594 (Note E) to provide district-wide library support.$100,000 will be put towards district wide library support.
Sept. 25, 2017That the Board of Education of School District No. 61 (Greater Victoria) approve the transfer of $211,782 to local capital for the student device replacement reserve.$211,782 has been transferred from local capital to support the student device replacement reserve.
Sept. 25, 2017That the Board of Education of School District No. 61 (Greater Victoria) approve the audited financial statements of School District No. 61 (Greater Victoria) for the year ended June 30, 2017; and that the Board Chair, the Superintendent and the Secretary-Treasurer be authorized to execute these statements, where applicable, on behalf of the Board.The approved audited financial statements were executed and submitted to the Ministry of Education.
Sept. 25, 2017That the Board of Education of School District No. 61 (Greater Victoria) approve the schedules as required by the Financial Information Act for the period July 1, 2016 to June 30, 2017.The schedules have been submitted to the Ministry of Education and posted to the District website.

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