Rental Application Forms

Last Update – January 24, 2023

Please use our ** ONLINE BOOKING SYSTEM **

GYMNASIUMS

• Most District gyms are only available for rental after 6:00 pm Monday to Friday and anytime on Saturday and Sunday.
• Returning Clients – The renewal deadline for returning clients is July 15 each year. Please submit a Gym Renewal Application Form.   Every attempt will be made to rebook returning clients into the same gym and time slot each year unless a District program requires the space.
• New Clients – If you are a new client and wish to book a school gym, please submit a Gym Rental Application Form a minimum ten (10) business days prior to your start date.

THEATRES

• Esquimalt, Reynolds and Spectrum have theatres that are available for community rentals.  If you are interested in booking a theatre, please complete the Theatre Rental Application Form and contact the Rentals Department to discuss your event.
• For information regarding rental of the Dave Dunnet Community Theatre at Oak Bay High School, please contact Steven Price, Theatre Manager by phone at 250-598-3361 or at sprice@sd61.bc.ca. 
• All theatre rentals require the use of student technicians to operate the sound and lighting systems.  Oak Bay theatre rentals may also require the use of a Rental Attendant.

FIELDS

• Fields are available during daylight hours only after 6:00 pm Monday to Friday and any time on Saturday and Sunday.  There is a 1.5-hour minimum booking for ALL field rentals. All school playing fields are closed during the months of December to February.
• Returning Clients – The renewal deadline for returning clients is December 15 each year. Please submit your Field Rental Application Form. Every attempt will be made to rebook returning clients at the same field and time slot each year unless a District program requires the space.
• New Clients – Please submit your Field Rental Application Form a minimum ten (10) business days prior to your start date.

OTHER SPACES

• At the discretion of the Board and the School Administration, specialty facilities such as the library, cafeteria, and parking lots may be available to rent.  Please complete and return a Facilities Rental Application Form  and contact the Rentals Department to discuss availability.
• Rental groups cannot use the cafeteria for food preparation or use any school cafeteria supplies or equipment.
• Parking lots are available for rent at some school locations for activities such as flea markets and bottle drives.

Deliver, mail, email, or fax the appropriate, signed Rental Application Form to the Rentals Department.

Note – All groups using District facilities or fields must have a minimum of $2 million commercial general liability insurance.  Please reference the Insurance Section for more information.