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August 9, 2021

Approved Motion: That the election ballots received by text message to Secretary-Treasurer Morris and Interim Superintendent Whitten be destroyed.

Action: Trustees voted in favour of destroying the text message ballots and they were deleted from both phones.

June 24, 2021

Approved Motion: WHEREAS a Board of Education may dispose of land or improvements owned or administered by the board under the authority of Section 96(3) of the School Act, subject to the Orders of the Minister of Education (the “Minister”); AND WHEREAS the Minister issued Order M193/08 effective September 3, 2008 (the “Order”) requiring fee simple sales and leases of land or improvements for a term of ten years or more to be specifically approved by the Minister, unless the transferee is an independent school or another school board, but the Order does not require the Minister’s approval of a right-of-way or covenant; AND WHEREAS Section 65(5) of the School Act requires a board of education to exercise a power with respect to the acquisition or disposal of property only by bylaw, and the granting of a statutory right-of-way or a covenant is a disposal of an interest in land; AND WHEREAS: A. The Board of Education of School District No. 61 (Greater Victoria) (the “Board”) owns certain lands and improvements in Victoria (the “Board Lands”). B. The Board Lands include parcels designated by the following facility number: 105563. C. The addresses and legal descriptions of the parcels comprising the Board Lands are as follows: 1. 1801 Chambers Street, Victoria, B.C. Parcel Identifier: 009-233-318 Lot 1, Spring Ridge, Victoria City, Plan 205 (“Lot 1”); 2. 1805 Chambers Street, Victoria, B.C. Parcel Identifier: 009-233-334 Lot 2, Spring Ridge, Victoria City, Plan 205 (“Lot 2”); 3. 1855 Chambers Street, Victoria, B.C. Parcel Identifier: 009-226-141 Amended Lot 12 (DD 302067I), Spring Ridge, Victoria City, Plan 205 (“Amended Lot 12”); 4. 1216 North Park Street, Victoria, B.C. Parcel Identifier: 009-226-206 Amended Lot 10 (DD 302066I), Spring Ridge, Victoria City, Plan 205 (“Amended Lot 10”); 5. 1211 Gladstone Avenue, Victoria, B.C. Parcel Identifier: 018-007-503 Lot A, Section 53, Spring Ridge, Victoria City, Plan VIP55528 (“Lot A”); 6. 1219 North Park Street, Victoria, B.C. Parcel Identifier: 009-226-338 Lot 5, Spring Ridge, Victoria City, Plan 205 (“Lot 5”); 7. 1218 North Park Street, Victoria, B.C. Parcel Identifier: 009-226-214 Lot 9, Spring Ridge, Victoria City, Plan 205 (“Lot 9”); 8. 1220 North Park Street, Victoria, B.C. Parcel Identifier: 009-226-231 Lot 8, Spring Ridge, Victoria City, Plan 205, Except Northerly 56 Feet Thereof (“Lot 8”); 9. 1219 Vining Street, Victoria, B.C. Parcel Identifier: 009-226-257 The Northerly 56 Feet of Lot 8, Spring Ridge, Victoria City, Plan 205 (“Lot 8 Portion”); and 10. 1226 North Park Street, Victoria, B.C. Parcel Identifier: 009-226-265 Lot 7, Spring Ridge, Victoria City, Plan 205 (“Lot 7”); 11. Parcel Identifier: 009-851-844 The North ½ of Section 54, Spring Ridge, Victoria City Except Parcel A (DD 5977I) and Except That Part Shown Coloured Red on Plan Exhibited in Absolute Fees Parcel Book, Volume 8, Folio 653, Numbered 303C (“North ½ Section 54”); and 12. Parcel Identifier: 009-851-909 That Part of Section 54, Spring Ridge, Victoria City Shown Coloured Red on Plan Exhibited in Absolute Fees Parcel Book, Volume 8, Folio 653, Numbered 303C (the “Section 54 Portion”). D. Lot 1, Lot 2, Amended Lot 12 and Amended Lot 10, are herein called the “Board Exchange Lands”; Lot A, Lot 5, Lot 9, Lot 8, the Lot 8 Portion and Lot 7 are herein called the “Board Development Lands”; and North ½ Section 54 and the Section 54 Portion are herein called the “Greenway Encumbrance Lands”. E. The Board proposes to enter into the Caledonia Redevelopment Master Agreement (the “Master Agreement”) with Capital Region Housing Corporation (“CRHC”), the Corporation of the City of Victoria (the “City”) and Provincial Rental Housing Corporation (“PRHC”) pursuant to which CRHC will build and operate an affordable housing development (the “Development”) on lands owned by the Board and leased to CRHC, pursuant to the following proposed transactions as described in the Master Agreement: 1. the Board would grant the following encumbrances against the Board Lands (collectively, the “Encumbrances”): (a) a housing agreement pursuant to section 483 of the Local Government Act, substantially in the form attached to the Master Agreement, encumbering the Board Development Lands (the “Housing Agreement”); (b) a covenant under section 219 of the Land Title Act substantially in the form attached to the Master Agreement, encumbering the Board Development Lands (the “Greenway Covenant”); (c) a covenant under section 219 of the Land Title Act substantially in the form attached to the Master Agreement, encumbering the Board Development Lands (the “Gardens Covenant”); (d) a covenant under section 219 of the Land Title Act substantially in the form attached to the Master Agreement, encumbering the Board Development Lands (the “Turnaround Covenant”); (e) a covenant under section 219 of the Land Title Act substantially in the form attached to the Master Agreement, encumbering the Board Development Lands (the “Unit Mix and Accessibility Covenant”); (f) a statutory right-of-way for highway purposes substantially in the form attached to the Master Agreement, encumbering Amended Lot 12 as shown in Plan EPP103337, a reduced copy of which is attached to this Bylaw as Exhibit 1 (the “Vining Highway SRW”); (g) a statutory right-of-way for highway purposes substantially in the form attached to the Master Agreement, encumbering Lot 4, Lot 5 and Lot 6 as shown on Plan EPP103224, a reduced copy of which is attached to this Bylaw as Exhibit 2 (the “Grant Highway SRW”); and (h) a statutory right-of-way for greenway purposes substantially in the form attached to the Master Agreement, encumbering the Greenway Encumbrance Lands as shown in Plan EPP103223, a reduced copy of which is attached to this Bylaw as Exhibit 3 (the “Greenway SRW”); 2. PRHC would grant a statutory right-of-way for turnaround purposes substantially in the form attached to the Master Agreement, encumbering Lot 4 (defined below) as shown in Plan EPP103338, a reduced copy of which is attached to this Bylaw as Exhibit 4 (the “Turnaround SRW”); 3. the Board would enter into a land exchange agreement with the City substantially in the form attached to the Master Agreement (the “Land Exchange Agreement”), and pursuant to the Land Exchange Agreement the Board would transfer the Board Exchange Lands to the City in exchange (the “Exchange”) for the following lands and improvements (collectively, the “City Exchange Lands”): (a) 1235 Caledonia Avenue, Victoria, B.C. Parcel Identifier: 017-710-545 Lot 18, Spring Ridge, Victoria City, Plan 205 (“Lot 18”); (b) 1230 Grant Street, Victoria, B.C. Parcel Identifier: 009-226-290 Lot 6, Section 50, Spring Ridge, Victoria City, Plan 205 (“Lot 6”); and (c) That portion of Vining Street having an area of approximately 277.5 square meters and that portion of North Park Street having an area of approximately 556.0 square meters labelled “Closed Road” in Reference Plan EPP88785, a reduced copy of which is attached to this Bylaw as Exhibit 5 (the “Closed Roads”); 4. the Board would enter into a purchase contract with PRHC substantially in the form attached to the Master Agreement (the “Purchase Contract”) pursuant to which PRHC will sell the following lands and improvements to the Board on the terms and conditions set out in the Purchase Contract (the “Lot 4 Purchase”): 1209 North Park Street, Victoria, B.C. PID: 005-002-443 Lot 4, Spring Ridge, Victoria City, Plan 205 (“Lot 4”); 5. the City would rezone (the “Rezoning”) the Board Development Lands, Lot 4 and the City Exchange Lands (collectively, the “Development Lands”) to permit the Development; 6. the Board would subdivide and consolidate the Development Lands (the “Consolidation”) to form a single parcel owned by the Board as shown in reference plan EPP88786, a reduced copy of which is attached hereto as Exhibit 6 (the “Proposed Consolidation Plan”); 7. the Board would grant a construction license substantially in the form attached to the Master Agreement (the “License”) pursuant to which the Board would grant CRHC the right to construct the Development on the Development Lands for a license fee of $4,300,000; and 8. the Board would enter into a lease (the “Lease”), substantially in the form attached to the Master Agreement, pursuant to which the Board would lease the Development Lands to CRHC for sixty-two years for $1.00. F. The Board is satisfied that it would be in the best interests of the Board to enter into the Master Agreement and pursuant to its obligations thereunder grant the Encumbrances, enter into the Land Exchange Agreement and complete the Exchange, enter into the Purchase Contract and complete the Lot 4 Purchase, complete the Rezoning and Consolidation of the Development Lands, enter into and grant the License, and enter into and grant the Lease to CRHC (collectively, the “Transactions”). G. The Board is satisfied that the granting of the Encumbrances will not interfere with the use by the Board of the Greenway Encumbrance Lands for educational purposes. NOW THEREFORE be it resolved as a Bylaw of the Board that the Master Agreement and the Transactions be and are hereby authorized, ratified and approved. BE IT FURTHER resolved that the Secretary-Treasurer be and is hereby authorized on behalf of the Board to execute and deliver the Master Agreement and all documents required to complete the Transactions including, without limitation, the Housing Agreement, the Greenway Covenant, the Gardens Covenant, the Turnaround Covenant, the Unit Mix and Accessibility Covenant, the Vining Highway SRW, the Grant Highway SRW, the Greenway SRW, the Land Exchange Agreement, the Purchase Contract, the Proposed Consolidation Plan, the License and the Lease, and all such amendments thereto as the Secretary-Treasurer may, in her discretion, consider advisable, and all related and ancillary documents required to complete the Transactions. This Bylaw may be cited as “School District No. 61 (Greater Victoria) Caledonia Covenant, Right-of-Way, Land Exchange, Property Acquisition and Lease Bylaw 2021”. Read a third time this 24 day of June, 2021, and finally passed and adopted this 24 day of June, 2021.

Action: Trustees voted in favour of the third reading of this Bylaw.


Approved Motion: THAT the Board grant a statutory right of way pursuant to section 218 of the Land Title Act at Braefoot Elementary School civically known as 1440 Harrop Road, Victoria BC V8P 2S6 and legally known as PID: 016-070-992, Lot 1 Section 32 Victoria District Plan 50533. The Statutory Right of Way, in favour of FortisBC Energy, is required to excavate, construct, operate, maintain, repair, abandon, remove and replace a gas pipeline to service the parcel leased to the Counsil Scolaire Francophone De La Colombie-Brittanique for the term of the lease. The extent of the Statutory Right of Way area is shown in the attached Schedule A. THAT the Board’s signing officers execute the Statutory Right of Way agreement. The installation of the works will have no adverse effect on the use of the site by the school district; or our ability to dispose of the site in the future. Read a first time the 24 day of June, 2021. Read a second time the 24 day of June, 2021

Action: Trustees voted in favour of the first and second reading of a Temporary Statutory Right of Way Bylaw at Braefoot Elementary School.


Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) agree to give all three readings of Braefoot Elementary School Temporary Statutory Right of Way Gas Utility 2021 at the June 24, 2021 Board Meeting. (must pass unanimously)

Action: Trustees vote unanimously in favour to give all three readings of a Temporary Statutory Right of Way Bylaw at Braefoot Elementary School.


Approved Motion: THAT the Board grant a statutory right of way pursuant to section 218 of the Land Title Act at Braefoot Elementary School civically known as 1440 Harrop Road, Victoria BC V8P 2S6 and legally known as PID: 016-070-992, Lot 1 Section 32 Victoria District Plan 50533. The Statutory Right of Way, in favour of FortisBC Energy, is required to excavate, construct, operate, maintain, repair, abandon, remove and replace a gas pipeline to service the parcel leased to the Counsil Scolaire Francophone De La Colombie-Brittanique for the term of the lease. The extent of the Statutory Right of Way area is shown in the attached Schedule A. THAT the Board’s signing officers execute the Statutory Right of Way agreement. The installation of the works will have no adverse effect on the use of the site by the school district; or our ability to dispose of the site in the future. Read a third time this 24 day of June, 2021, and finally passed and adopted this 24 day of June, 2021.

Action: Trustees vote in favour of the third reading of a Temporary Statutory Right of Way Bylaw at Braefoot Elementary School.


Approved Motion: WHEREAS in accordance with section 142 of the School Act, the Board of Education of School District No. 61 (Greater Victoria) (hereinafter called the “Board”) has submitted a capital plan to the Minister of Education (hereinafter called the “Minister”) and the Minister has approved the capital plan or has approved a capital plan with modifications, and the Minister has approved the Board borrowing $194,000 from the Canada Infrastructure Bank for the purchase of four e-buses (the “Borrowing”); NOW THEREFORE in accordance with section 143 of the School Act, the Board has prepared this Capital Bylaw and agrees to do the following: (a) Authorize the Secretary-Treasurer to execute a capital project funding agreement(s) related to the capital project(s) contemplated by the capital plan or the capital plan with modifications; (b) Upon ministerial approval to proceed, commence the capital project(s) and proceed diligently and use its best efforts to complete each capital project substantially as directed by the Minister; (c) Observe and comply with any order, regulation, or policy of the Minister as may be applicable to the Board or the capital project(s); and, (d) Maintain proper books of account, and other information and documents with respect to the affairs of the capital project(s), as may be prescribed by the Minister. NOW THEREFORE the Board enacts as follows: 1. The Capital Bylaw of the Board for the 2021/22 Capital Plan as approved by the Minister, to include the supported capital project(s) specified in the letter addressed to the Secretary-Treasurer and Superintendent dated May 11, 2021 and the Borrowing as approved in the letter from the Minister addressed to the Secretary-Treasurer dated June 18, 2021, is hereby adopted. 2. This Capital Bylaw may be cited as School District No. 61 (Greater Victoria) Capital Bylaw No.2021/22-CPSD61-02. Read a first time this 24 day of June, 2021. Read a second time this 24 day of June, 2021.

Action: Trustees voted in favour of two readings of Capital Bylaw No. 2021/22-CPSD61-02, relevant to borrowing money to purchase four e-buses.


Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) agree to give all three readings of the Capital Bylaw No.2021-22-CPSD61-01 Capital Plan 2021/22 at the June 24, 2021 Board Meeting. (must pass unanimously)

Action: Trustees agreed unanimously to give all three readings of a Capital Bylaw No. 2021-22-CPSD61-01 at the June 24, 2021 Board meeting.


Approved Motion: WHEREAS in accordance with section 142 of the School Act, the Board of Education of School District No. 61 (Greater Victoria) (hereinafter called the “Board”) has submitted a capital plan to the Minister of Education (hereinafter called the “Minister”) and the Minister has approved the capital plan or has approved a capital plan with modifications, and the Minister has approved the Board borrowing $194,000 from the Canada Infrastructure Bank for the purchase of four e-buses (the “Borrowing”); NOW THEREFORE in accordance with section 143 of the School Act, the Board has prepared this Capital Bylaw and agrees to do the following: (a) Authorize the Secretary-Treasurer to execute a capital project funding agreement(s) related to the capital project(s) contemplated by the capital plan or the capital plan with modifications; (b) Upon ministerial approval to proceed, commence the capital project(s) and proceed diligently and use its best efforts to complete each capital project substantially as directed by the Minister; (c) Observe and comply with any order, regulation, or policy of the Minister as may be applicable to the Board or the capital project(s); and, (d) Maintain proper books of account, and other information and documents with respect to the affairs of the capital project(s), as may be prescribed by the Minister. NOW THEREFORE the Board enacts as follows: 1. The Capital Bylaw of the Board for the 2021/22 Capital Plan as approved by the Minister, to include the supported capital project(s) specified in the letter addressed to the Secretary-Treasurer and Superintendent dated May 11, 2021 and the Borrowing as approved in the letter from the Minister addressed to the Secretary-Treasurer dated June 18, 2021, is hereby adopted. 2. This Capital Bylaw may be cited as School District No. 61 (Greater Victoria) Capital Bylaw No.2021/22-CPSD61-02. Read a third time this 24 day of June, 2021, and finally passed and adopted this 24 day of June, 2021.

Action: Trustees voted in favour of the third reading of Capital Bylaw No. 2021/22-CPSD61-02 and submitted it to the Ministry of Education.

June 21, 2021

Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) direct Staff to meet with City of Victoria Staff to explore potential options for the Bank Street School building as requested by Mayor Helps in the City of Victoria’s June 7, 2021 letter to the Board; AND FURTHER That any meetings occur after School District No. 61 receives its Class C cost estimate of Bank Street School.

Action: In progress.


Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) direct the Superintendent to allocate a budget of $5,000 to assist the School Police Liaison Ad Hoc Committee to complete its work.

Action: Trustees voted in favour of allocating a budget of $5,000 to the SPL Ad Hoc Committee to complete their work.

There are currently no approved motions to display for this school year.