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January 25, 2021

Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) receive the Superintendent's report as presented.

Action: The Superintendent's Report was received as presented.

August 24, 2020

Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) write to the Minister of Education advocating for the full funding and flexibility to create an online learning option for families which allows students to remain connected to their school community through the COVID 19 pandemic.

Action: A letter was sent to the Minister of Education on August 28, 2020 and posted on the District website.

June 22, 2020

Approved Motion: That the June 22, 2020 agenda further be amended to refer Item D.2.b. Recommended motion i. Policy 2100.1 Superintendent Evaluation, to the September 21, 2020 Operations Policy and Planning Committee meeting agenda.

Action: Policy 2100.1 Superintendent Evaluation, has been added to the September 21, 2020 Operations Policy and Planning Committee meeting agenda.


Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) accept the 2020-2025 Strategic Plan as presented.

Action: The Board voted in favour of accepting the 2020-2025 Strategic Plan.


Approved Motion: That the motion "That the Board of Education of School District No. 61 (Greater Victoria) amend Bylaw 9140, Ad Hoc Committee of the Board, to include the following procedural requirements: standardized agenda setting, the taking of minutes at all Ad Hoc Committee meetings and regular reporting out to the Board of Education through the appropriate Standing Committee. The procedural requirements shall set out that the meeting materials such as agendas, minutes and up to date Terms of Reference for all Ad Hoc Committees will be posted to the District website" be referred to a Policy Sub-Committee agenda in September.

Action: The motion as been referred to the Policy Sub-Committee for further discussion in September.


Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) direct staff to make application for federal or provincial grant funding to undertake Safe Design Council certification for a new, replacement or retrofit capital project, at no cost to the Board; AND FURTHER; That staff secure letter of support from the Ministries of Education and Public Safety & Solicitor General, to support relevant grant applications.

Action: Grant application is in progress.


Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) direct the Audit Committee to review the SJ Burnside upgrade project from the fiscal year 2018/19 and 2019/20 and provide the Board of Education a report that identifies the following: 1. the budget allocated to the SJ Burnside upgrade project in all relevant fiscal years; 2. the expenses and the resulting surplus or deficit for each fiscal year; 3. the work that is outstanding to date; 4. the budget and cost management processes in place during the SJ Burnside upgrade project; 5. reporting and monitoring measures in place during the SJ Burnside upgrade project; 6. external reporting standards in place during the SJ Burnside upgrade project; 7. all steps taken to enforce financial controls and to mitigate financial risks to the School District during the SJ Burnside upgrade project; and 8. the Audit Committee's recommendations regarding possible areas of improvement to District risk assessment, risk management and internal financial controls.

Action: The motion has been referred to the Audit Committee for review and discussion and they will report back to the Board with their findings in due course.


Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) direct the Superintendent to establish an Ad Hoc Committee to undertake discussions with members of the school community, including, but not limited to, racialized, Indigenous and LGBTQ staff, parents and students to: 1. Determine what, if any, concerns there may be regarding the District's School Police Liaison Officer program; and 2. Develop recommendations, as required, on what changes should be made to the program to improve its value to the school community.

Action: The Superintendent will establish an Ad Hoc Committee in the Fall and the Board will be updated with their findings when it's available.


Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) approve the Audit Planning Report for 2019-2020 as presented by KPMG to the Audit Committee.

Action: The Board voted in favour of approving the 2019-2020 Audit Planning Report.


Approved Motion: That the Board of Education of School District No. 61 (Greater Victoria) approve the option to extend the service agreement with KPMG to provide audit services for the 2020-2021 fiscal year with fees of $27,500 plus applicable taxes.

Action: The Board voted in favour of extending the service agreement for auditing services to KPMG for 2020-2021.

There are currently no approved motions to display for this school year.