Facility Rentals
The Facility Rentals Department of the Board of Education of School District No.
61 (Greater Victoria) is responsible for administering the rental of school facilities
to internal and external clients. All requests to book facilities or grounds of
schools must go through the Facility Rentals Department. School staff is not permitted
to make arrangements with rental groups, either internal or external, without informing
the Facility Rentals Department and following the facility rentals process.
Due to safety concerns, nut and nut products, shellfish and latex (e.g. balloons)
are common allergens and pose a significant health risk to students and community
members. Permit holders are requested to avoid bringing these materials into District
facilities.
It’s the law…
The use of alcohol and tobacco or smokeless tobacco products is not permitted in
or on any School District property including private vehicles on school property.
Breach of this requirement will be grounds for the School District to cancel the
group’s access to District property.
Booking Information
Schools and District users receive first priority on booking facilities and grounds.
Users are then accommodated in the following order: community and joint-use agreements,
other non-profit community groups/agencies and then commercial enterprises, fundraisers
and private sector companies.
In June schools plan their programs for the upcoming school year. During July and
August school programs are entered into the Rentals database. Commencing in August
the Rentals Department begins to process permits for the community. The months of
September, December and June will be limited for community rentals due to the number
of School related activities.
Upon receipt of a completed Rental Application, the Facility Rentals Department
will confirm that the booking time requested does not conflict with any District,
School or other rental bookings or with any site maintenance. If the rental request
does conflict with other events at the site, the Facility Rentals Department will
contact you with information on other options.
Once availability of the space has been confirmed, the Facility Rentals Department
will prepare a permit and will phone you when the contract is ready.
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